- Legislative Context
- 1. Applying a risk management framework to minimise the potential for child abuse to occur
- 2. Adhering to University's Child Safe Code of Conduct
- 3. Educating staff and students about their responsibilities in ensuring child safety
- 4. Managing child safety reports in a compliant and consistent manner
- 5. Promotion of the involvement and awareness of children
- Supporting documents
- Records Management
This procedure details how the University will embed a culture of ‘no tolerance’ for child abuse and implement the Victorian Child Safe Standards. It covers material issues such as (i) what child abuse means, (ii) the forms it can take, (iii) the standards of behaviour expected, (iv) the risk management strategies against child abuse and (v) how to report issues of concern. This procedure will ensure that children experience the fundamental right to be safe from the following forms of harm:
- Physical violence;
- Sexual offences, including grooming with the intent to sexually abuse a child or engaging in sexual activity with a child under 16;
- Serious emotional or psychological abuse;
- Serious neglect; and
- Unfair treatment on the basis of disability, culture, gender identity, sexual orientation and/or religion.
It is a shared and collective responsibility of all members of the University Community to create a child safe culture and environment.
This procedure applies to all interactions with children regardless of whether the child or situation is associated with the University.
- Children, Youth and Families Act 2005 (Vic)
- Child Wellbeing and Safety Act 2005 (Vic) and the Child Safe Standards (Vic)
- Crimes Act 1958 (Vic)
- Federation University Australia Act 2010 (Vic)
- Federation University Australia Union Collective Agreement (UCA) 2015-2018
- The Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act)
- Australian Skills Quality Authority (ASQA) – Standards for RTO’s 2015
- VET Funding Contract
- Victorian TAFE Teaching Staff Multi-Business Agreement (MBA) 2009
- VRQA Guidelines to Minimum Standards 2015
- Working with Children Act 2005 (Vic)
A complete list of definitions relevant to this procedure is contained within the Child Safe Policy.
|A.||Developing and implementing strategies to identify and remove or reduce risks of child abuse||Manager – Risk, Health and Safety||
|Deputy Vice-Chancellors, Chief Operating Officer||
|B.||Utilising child safe recruitment practices||Recruiting supervisor and Human Resources||
|A.||Adhering to the University’s Child Safe Code of Conduct (see Appendix One)||All members of the University Community||1. Adhere to the University’s Child Safe Code of Conduct (see Appendix One).|
|A.||Ensuring all new employees are provided with an overview of the Child Safe Standards and the University’s commitment to child safety.||Human Resources||
1. Ensure the online corporate induction for new employees includes an overview of the Child Safe Standards and the University’s Child Safe Code of Conduct.
2. Monitor completion of the online corporate induction for all new continuing and fixed-term employees.
3. Provide information on the Child Safe Standards and the University’s commitment to child safety on the University’s website. Advise managers and above to inform all staff (including casual and sessional staff) and also contractors within Victoria.
|B.||Training for all employees who are in positions that deliver education and services to children:||Human Resources and Legal Office||
1. Source, develop and deliver mandatory training sessions for identified staff on:
(i) their legal reporting responsibilities
(ii) warning signs that may indicate any of the following: physical, sexual, emotional and psychological, racial, cultural, religious abuse and/or neglect
(iii) acceptable and unacceptable behavior under the University’s Child Safe Code of Conduct
2. Maintain records of attendance.
3. Conduct regular refresher training.
|C.||Information session conducted for students and employees who are not in positions that deliver education and services to children||Human Resources, Legal Office and Student Connect||
1. Source, develop and deliver information sessions for identified staff and students.
2. Maintain records of attendance.
3. Conduct subsequent information sessions as required.
|A.||Responding to an emergency on University Campuses or in University activities where a child has just been abused or is at immediate risk of harm||Any person at the scene||
|B.||Responding to an incident, disclosure or suspicion of child abuse||Any member of the University Community over 18 years||
|C.||Mandatory reporting to authorities by designated professionals where a reasonable belief is formed that a child is in need of protection||Designated professionals under the Children Youth and Families Act 2005, including doctors, nurses, midwives and teachers.||
|D.||Reporting to authorities where a reasonable belief is formed that a child is in need of protection||Any member of the University Community over 18 years||
|E.||Reporting to authorities where a reasonable belief is formed that a sexual offence has been committed by an adult against a child under 16||Any member of the University Community over 18 years||
|F.||Contacting parents/carers||Director / Head of School||
|G.||Removing someone from the University Community who poses a substantial risk||Deputy-Vice Chancellors / Chief Operating Officer (in consultation with the Legal Office and Director, Human Resources)||
|H.||Investigating allegations against someone from the University community||Legal Office||
|I.||Providing on-going support||Director / Head of School||
|A.||Increase staff and students’ awareness of the University Child Safe Policy and Procedure||Human Resources, Legal Office and Student Connect||
- Child Safe Policy
- Child Safe Code of Conduct
- Children in University Activities Policy
- Children in University Activities Procedure
- Risk Management Framework
- Equal Opportunity and Valuing Diversity Policy
- Health and Safety Policy
- Security Policy
- Recruitment and Merit Selection Policy
- Recruitment and Merit Selection Procedure
- Working with Children Check Policy
- Working with Children Check Procedure
- PROTECT Responding to Suspected Child Abuse: A Template for all Victorian Schools
- An Overview of the Child Safe Standards [DHHS] (http://www.dhs.vic.gov.au/about-the-department/documents-and-resources/policies,-guidelines-and-legislation/child-sa fe-standards-resources)
- A Guide for Creating a Child Safe Organisation [CCYP] (http://www.ccyp.vic.gov.au/downloads/creating-a-childsafe-organisation-guide.pdf)
- Empowerment and participation of children (CCYP - Tip Sheet for Child Safe Organisations) (http://www.ccyp.vic.gov.au/downloads/tipsheets/tipsheet-empower-participation-children.pdf)
- Deputy Vice-Chancellor (Engagement) (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
- Director, Corporate Governance (as the Policy Sponsor) is responsible for maintaining the content of this procedure as delegated by the Deputy Vice-Chancellor (Engagement).
The Child Safe Procedure will be communicated throughout the University community in the form of:
- an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved procedure; and
- distribution of e-mails to Executive Deans and Directors.
The Child Safe Procedure will be implemented throughout the University via:
- an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved procedure;
- staff induction sessions
- training sessions
|Document Title||Location||Responsible Officer||Minimum Retention Period|
|HIRAC for Child Safety||Relevant faculty, school or directorate||Executive Dean / Head of School / Director / Manager.||7 Years|
|PROTECT Responding to Suspected Child Abuse: A Template for all Victorian Schools||University Legal Office||Director, Corporate Governance||Permanent retention|