- Parking Areas
- Permit Zones
- Parking Infringements
- Policy Base
- Associated Documents
- Forms/Record Keeping
The University aims to provide a controlled and regulated parking service for University staff, students, visitors and University service providers whilst preserving the natural surrounds of the University's campuses. Parking is allocated to ensure the safety of users and access for Emergency Services.
This procedure applies to all University staff, students, visitors and service providers across all campuses.
|Permit Zone 1, 2 or 3:||Authorised spaces reserved for official visitors. For example, VIPS, Council members and similar.|
Permit Zone 4:
Unreserved spaces for those permit holders between the hours displayed on the parking signs. These spaces operate on a first come first serve basis and does not guarantee that a parking space will be available at all times.
Please note: Staff who use a vehicle that has a FedUni logo attached are permitted to park in Zone 4 permit areas if spaces are available.
Permit Zone 7:
|Reserved spaces for permit holders who pay the prescribed fee to do so between the hours displayed on the parking signs.|
|Resident Student Permit||Unreserved spaces for resident students in residence parking areas.|
|Disabled Persons Parking Bays:||Reserved for persons who hold a current Blue, Category One or Green Category 2 Disability Parking Permit issued by a municipal Council. Where disabled spaces are full, holders of disabled parking permits may use Zone 4 spaces or short term spaces for up to twice the normal wait time.|
|Loading Zones:||Reserved for Loading/unloading of goods/services to the University's Campuses.|
|Cycle Areas:||Authorised places for motorcycles and bicycles free of charge.|
|Short Term Spaces:||Short term parking areas are located around the campuses to assist visitors who wish to make a brief visit to the University's campuses of between 15 minutes and 30 minutes as identified by signs.|
|No Stopping:||Spaces reserved for Emergency Vehicles only.|
|Free Areas:||Authorised spaces reserved for parking outside of the permit and restricted areas, free of charge.|
|One Day Parking Permits:||One Day Parking Permits are only available for the use of University visitors and external service providers.|
Maps of the SMB and Mt Helen parking areas are available. Refer to the ‘Associated Documents’ section.
The following are considered permit zones:
- Permit Zone 1, 2 and 3
- Permit Zone 4
- Permit Zone 7
- Disabled Persons Parking Bays
Grassed areas are not considered parking areas and parking is not permitted.
Parking on grassed areas or nature strips may result in an infringement notice being issued.
Permits are issued to staff and students of the University and are approved by the University and issued by Facilities Services.
Only vehicles displaying a current parking permit can park in a permit zone and must clearly display the permit. There are only a limited number of permits available.
The number of parking permits available is limited. If a permit is not available at the time of application you will be placed on the parking permit waiting list.
You need to fill in a Parking Permit Application Form. Refer to the Forms Section within this procedure.
|Permit Form Type||Applicant|
|PERMIT FORM A - Parking Permit Application||Staff or Students|
PERMIT FORM B - Resident Student Parking Permit Application
These parking spaces are limited and allocated on a first come basis. This permit does not guarantee a parking space will be available
|Resident Students living in Student Residencies.|
|PERMIT FORM C - Cancel / Replace Parking Permit Application||Staff and Students|
|PERMIT FORM D - Request for the Waiving of Parking Infringements||Staff and Students|
Forward parking permit applications to:
Administrative Assistant – Traffic Operations
PO Box 663
BALLARAT VIC 3353
Facilities Services Office
Mt Helen Campus
Parking permit payments are prohibited to be paid from University funds unless authorized by the Vice-Chancellor.
Permits can be paid for by salary deduction if the applicant is a permanent staff member. Staff employed on a casual or fixed term basis are not eligible to salary sacrifice.
Finance Office Payments
On approval by Facilities Services, permit payments can be made with cash, credit card and money order at:
- The Finance Office located at Building D, Ground Level, Mt Helen Campus;
- Student Services, Building D, SMB Campus.
Card Authorisation Request
Fill in the Credit Card Authorisation Request section on the Parking Permit Application Form and submit to Facilities Services.
When leaving employment with the University, staff must return their permit to Facilities Services. Refunds of lump sum payment for an unused portion of the year will only be provided on a monthly calculation and upon return of the permit.
Lost, stolen or damaged parking permits must be reported via the Cancel/Replace Parking Permit Application Form (Form C) and forwarded to Facilities Services (Refer to Applying for a Parking Permit Section for forwarding details)
A charge of $20.00 will be incurred for the processing of a replacement permit.
All permits must be clearly displayed on the vehicles front windscreen. Permits should be adhered to the lower left hand driver’s side of the windscreen at all times.
Permits are valid on the registered vehicle as noted on the permit application only and are not transferable. Failure to comply will result in cancellation of your parking permit.
Vehicles parking in a permit area who do not have a valid permit displayed may incur a parking infringement notice and payment will be pursued by the University.
|Permit Held||Parking Allocation|
|Zone 4||Zone 4 – Mt Helen and SMB Campus|
|Zone 7 - SMB||Zone 4 – Mt Helen Campus|
|Zone 7 – Mt Helen||Zone 4 – SMB Campus|
|Zone 7 – Camp Street||Zone 4 – Mt Helen and SMB Campus|
Note: Horsham, Ararat and Stawell Campuses have free parking available.
One Day Parking Permits are only available for the use of University visitors and external service providers and can be obtained by request from Facilities Services:
Phone: 03 5327 9520 Email: firstname.lastname@example.org
Where parking permits are salary sacrificed, GST does not apply, as the transaction is regarded as being internal and payroll, both not subject to GST.
For current parking permit costs, refer to the following link:
Parking infringements must be paid within 28 days of the date the infringement notice was issued. Failure to pay infringements may result in legal action.
The Director of Facilities Services is responsible for the maintenance of this procedure and its related forms.
- Parking Permit Fees (DOCX 218.3kb)
- PERMIT FORM A - Parking Permit Application (DOCX 224.0kb)
- PERMIT FORM C - Cancel / Replace Parking Permit Application (DOCX 223.9kb)
- PERMIT FORM D - Request for the Waiving of Parking Infringements (DOCX 228.6kb)
|Title||Location||Responsible Officer||Minimum Retention Period|
|Parking Permit Application: Form A||Facilities Services||Administration Assistant (Traffic Operations)||3 years|
|Resident Student Parking Permit Application: Form B||Facilities Services||Administration Assistant (Traffic Operations)||3 years|
|Cancel/Replace Parking Permit Application: Form C||Facilities Services||Administration Assistant (Traffic Operations)||3 years|
|Request for Waiving of Parking Infringement: Form D||Facilities Services||Administration Assistant (Traffic Operations)||3 years|
|Parking Permit Salary Sacrifice Agreement: Form E||Facilities Services||Administration Assistant (Traffic Operations)||3 years|
The Parking Procedure will be implemented throughout the University via: