Induction

Induction Policy

Policy Code: HR960

Purpose

To state the University’s commitment to the induction of new staff members and existing staff members who are appointed to a different School or Portfolio.

Scope

This policy applies to all new staff members including casual and sessional staff and to existing staff members who are appointed to another School or Portfolio.

Policy Statement

The University will ensure that all new staff members and existing staff members appointed to a new School or Portfolio are systematically introduced to their jobs, co-workers and the organisation and are provided with the information required to succeed and develop in their new role. 

This will be achieved by:

  • welcoming new staff and familiarising them with the University, including an introduction to the University’s current Charter and Values, strategic direction, significant policies and procedures, relevant staff members, campuses, local work locations, health and safety information, and other University activities and services that are available to them.
  • Providing information to enable new staff to perform their job responsibilities and assist with workplace adjustments;
  • Encouraging commitment to the Charter and Values.

 

The induction process will be completed in three stages:

  • Stage 1 – Local Induction
  • Stage 2 – Occupational Health and Safety Induction
  • Stage 3 – Corporate Induction

New fixed-term and continuing staff members are required to participate in all three stages of the induction process.

Existing staff members commencing a new appointment in another School or Portfolio and who have completed the Corporate Induction previously, and Casual/Sessional Staff members are required to complete Stage 1 – Local Induction and Stage 2 – Occupational Health and Safety Inductions only.

Definitions

New Staff Member: A person who has been offered a new contract of employment with the University.
Existing Staff Member: A person who holds a current contract of employment with the University.
University Charter and Values: Details of the University’s purpose and values that will underpin all University activities and planning.
Local Induction: Introduction to the staff members local work area where they will be undertaking their daily tasks.  The Local Induction will be completed by the staff member and their immediate Supervisor.
Occupational Health and Safety Induction: Introduction on local health and safety matters affecting the new staff member.  The Occupational Health and Safety Induction will be completed by the staff member and their immediate Supervisor,
Corporate Induction: A general overview of the University providing a wide range of information to staff members.  The Corporate induction advises them on the Purpose and Values of the University, significant policies and procedures, staff support, health and well being resources and other services and resources that may be of use to the staff member.
Immediate Supervisor: A person who is named in the staff members letter of offer as having supervisory responsibility for the staff members work.
Fixed-term Staff Member: A staff member is employed for a specified term or ascertainable period.  The fixed term contract of employment will specify a start and finish date or will specify the circumstances or contingency relating to a specific task or project, upon the occurrence of which the term of the employment shall expire.  Fixed-term employment may be on a full time basis or a fractional part-time basis
Continuing Staff Member: A staff member who is employment is other than fixed-term or casual.  The contract will have no fixed end date.  Continuing employment may be on a full time basis or a fractional part-time basis.
Casual/Sessional Staff Member: A staff member who is engaged by the hour and paid on an hourly basis.  Payment will include a loading related to specific benefits to which the staff member has no entitlements i.e. sick leave, annual leave etc.

Responsibilities

The Manager, Human Resources (or nominee) is responsible for:

  • providing day-to-day assistance and advice to managers about this policy and procedure;
  • ensuring that new staff members are aware of the requirements to participate in the induction process;
  • co-ordinating the induction of new staff and arranging regular Corporate Induction sessions;
  • developing, monitoring and reviewing the Induction process; and
  • ensuring the Induction Policy and Procedure is reviewed.

Managers who have line management responsibility and/or supervisory responsibility for new staff have specific responsibility for ensuring new staff are inducted into the School or Portfolio in accordance with this policy and the associated procedure.

Staff members have a responsibility to participate in the induction process. 

New staff members have a responsibility to attend a Corporate Induction session when requested.

Rescinded Policies

Nil.

Implementation

The Induction Policy will be implemented throughout the University via:

  1. an Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Policy;
  2. inclusion on the University's online Policy Library; and/or
  3. distribution of e-mails to Head of School / Head of Department / University staff.