Fourth Year (Honours) Program

Fourth Year (Honours) Programs Procedure

Policy Code: LT1889

Purpose

This procedure supports and mandates the implementation of Federation University Australia's Nomenclature of Sealed Awards Policy.It expands on the principles outlined in the policy and describes the requirements for fourth year Honours programs.

Scope

This procedure applies only to Honours programs consisting of a single year of study following on from a Bachelor’s degree as described in Regulation 5.1.2.

Legislative Context

  • Federation University Australia Act 2010
  • Statutes and Regulations
    • Statute 5.1 - Academic Awards and Courses Regulation 5.1.2 'Honours and Distinction' (297)
    • Statute 5.3 - Assessment The Schedule Part II the University Grade Point Average
  • Australian Qualifications Framework Second Edition January 2013
  • Higher Education Standards Framework (Threshold Standards) 2011

Definitions

Term Definition
Honours Program : A single year of study following on from a Bachelor's degree as described in Regulation 5.1.2 consisting of 120 credit points.
Supervisor: An academic staff member of the University with a minimum of an AQF level 9 degree or equivalent who is active in research. The responsibility of the supervisor is to guide the student along the path to successful completion of the thesis or research project.
Honours Coordinator: The person appointed by the Faculty/School to take responsibility for implementing the program of study.

Actions

  ACTIVITY RESPONSIBILITY STEPS
A. Aligning the program Description Each Faculty/School
  1. An honours program will consist of 120 credit points of study at fourth year level, combining research and course work.
  2. It is undertaken over one (1) academic year (taking 9 months: part time must be no more than double that time period to ensure equity.)
  3. Each Faculty/School may implement procedures that complement, but do not conflict with this procedure for Honours assessment
B. Defining Program Objectives Honours Coordinator /Supervisor
  1. Through completion of the degree, students will:
    • have cognitive skills to review, analyse, consolidate and synthesise knowledge to identify and provide solutions to complex problems with intellectual independence;
    • have cognitive and technical skills to demonstrate a broad understanding of a body of knowledge and theoretical concepts with advanced understanding in some areas;
    • have cognitive skills to exercise critical thinking and judgment in developing new understanding;
    • have technical skills to design and use research in a project;
    • have communication skills to present a clear and coherent exposition of knowledge and ideas to a variety of audiences;
    • be able to apply their knowledge and skills with initiative and judgement in professional practice and/or scholarship;
    • be able to adapt knowledge and skills in diverse contexts;
    • be responsible and accountable for own learning and practice and able to work in collaboration with others within broad parameters;
    • be able to plan and execute project work and/or a piece of research and scholarship with some independence.
C. Determining Entry Requirements Faculty/School
  1. Completion of a three (3) year undergraduate degree, with Grade Point Average (GPA) of at least 6.0 in third year or in the relevant major sequence.
  2. A student who wishes to enter the program, but who does not fulfil these requirements, may present a case in writing to the Faculty Honours Program Coordinator, at whose discretion they may be admitted to the program.
  3. Students will normally have a thesis or research project topic approved before enrolment. Approval of research topics may depend upon the availability of a suitable supervisor.
D. Defining Program Structure Faculty/School
  1. The Honours year will comprise a combination of specified coursework and research:
    • Coursework for Honours programs shall include training in the principles of research, which are designed to support the research project. In some courses, students may be permitted or encouraged to undertake cross-institutional studies.
    • Any courses credited to an Honours program must be from fourth year level or above; courses from an undergraduate program must be separately approved for Honours level.
    • Credit for studies in other programs or for research undertaken previously will not normally be granted towards an Honours program. In the case of part-time students, coursework should normally be undertaken before the research thesis.
  2. Research undertaken for Honours may be presented as a thesis or by a combination of creative or practical work and supporting analysis.
    • A thesis length will be identified in the Faculty Honours Handbook.
    • The thesis will have a clear focus and a line of argument based on the research, and be presented in accordance with referencing and formatting requirements of the relevant discipline or field of study as identified in the Faculty Honours Handbook.
    • A combination of creative or practical work (such as software development, or a performance or an exhibition of creative work) must communicate the research question, findings, and disciplinary context of the research in an appropriate manner, eg through a supporting exegesis.
    • The research component should comprise at least 60 credit points of the work requirements for the program, and be carried out under the guidance of at least one supervisor appointed by the Honours Coordinator.
  3. An overall grade for Honours will be determined using a weighted average percentage for all graded courses in the program applied in accordance with Statute 5.3 –Assessment The Schedule – Part II. The overall honours grade must not be more than one level higher than the grade awarded for the research component of the course.
  4. In order to obtain an Honours degree, students must obtain a minimum of 50% overall and a minimum of 50% in the examined thesis
E. Defining Assessment Criteria Honours Coordinator

The following assessment criteria will apply:

  1. Assessment of the Honours thesis (or major body of creative work) must be conducted by assessors who are independent of the student and external to the student's supervisor group(s). This will normally apply to all assessment tasks, but the Honours Program Coordinator has discretion to vary this policy for non-thesis assessment tasks.
  2. A minimum of two suitably qualified, independent assessors must be used for subjectively assessed tasks that represent 15% or more of the total program score. For tasks comprising less than 15% of the final program mark, the Honours Program Coordinator has discretion to decide that one independent assessor is appropriate. However, checks must be made to ensure the approach to assessment is the same for all students.
  3. Assessors must be approved in advance of the thesis submission date by the Honours Program Coordinator.
  4. Assessment guidelines must be provided to students and assessors for each task.
  5. Each Faculty/School must have guidelines for determining penalties for late submission of assessment tasks. The penalty guidelines may be different for the thesis than for other tasks. Details of these penalties must be provided to students as part of the Honours Program Handbook.
  6. The Honours Program Coordinator is responsible for compiling and formally recording grades for all assessment tasks. This responsibility can be delegated to a course coordinator for individual course elements.
  7. Assessment tasks must be subject to regular review/moderation to ensure consistency of assessment between assessors, across years and between different tasks.
  8. The Literature Review can be valued at no more than 12.5% of the total program grade as an assessment piece outside of the examined thesis.
  9. A Research Methods Course can be valued at no more than 12.5% of the total program grade (ie 15 CP).
F. Outlining responsibilities - Faculties/Schools Faculties/Schools
  1. In line with the AVCC’s 'Fourth Year Honours Programs Guidelines for Good Practice', Faculties/Schools should ensure that the expectations and responsibilities of supervisors are clearly understood by all parties. Guidelines should be provided to supervisors on good practice in supervision.
  2. Faculties/Schools must provide students with written information (in the form of a Handbook, web page, or other appropriate publication) on the aims, nature and benefits of the Honours Program.
  3. The handbook must include information regarding course requirements and assessment procedures; thesis requirements (including style guide and word limit); information on the criteria used for decisions concerning assessment; weightings of the various components of the program; submission dates; and guidelines for such activities as laboratory, field or studio work, or attendance at research seminars.
  4. It must also include information regarding the timeframe for marking theses, penalties for late submission, and the process for handling a discrepancy in examined thesis grades (of more than 10 percentage points).
  5. All proposed Honours projects must be submitted to the Honours Program Coordinator for approval prior to the student commencing the project.
G. Outlining responsibilities - Supervisor Supervisor
  1. Each student undertaking research at Honours level will have an academic staff member of the University as a supervisor. The supervisor must hold a minimum of an AQF level 9 degree or equivalent. Staff who do not hold an AQF level 9 degree can be co-supervisor (but not Primary Supervisor).
  2. Supervisors should be active in research and have sound knowledge of the relevant discipline area. The supervisor will meet regularly with the student to provide advice and to monitor progress.
  3. The responsibility of the supervisor is to guide the student along the path to successful completion of the thesis or research project. In particular, the supervisor will advise on:
    • development of a suitable topic for a thesis or research project, and a feasible plan;
    • the availability of library resources in the field and bibliographical and technical assistance;
    • the preparation of the thesis or exegesis and creative works, including comments on plans and drafts, and guidance on style and citation methods;
    • certification that the research is properly presented at the time of submission.
  4. Supervisors are responsible for maintaining close and regular contact with their students and establishing the basis on which contact will be made.
  5. A supervisor should informally evaluate the student’s progress and performance, provide advice, and draw the student’s attention to unsatisfactory progress or work below the standard generally expected.
  6. The supervisor should help with developing solutions to problems as they are identified (AVCC guide-lines).
H. Defining expectations of the student Student
  1. The student is expected to submit work of high quality at all stages of the project and to take the initiative in ensuring that progress is maintained.
  2. In particular, the student is expected to:
    • develop a suitable topic of interest;
    • arrange to meet regularly with the supervisor at mutually convenient times;
    • take initiative in raising any problems and share the responsibility for seeking solutions;
    • attend any seminars required for completion of thesis or coursework;
    • use, at all times, safe working practices relevant to the field of research and adhere to the ethical practices appropriate to the discipline and the institution;
    • accept responsibility for producing the final copies of the thesis or exegesis and creative works, its content, and ensure that it meets the relevant requirements, including the standard of presentation, as outlined by the School in course documentation.
I. Assessing the Research Component Student
  1. Thesis:
    • Three (3) copies of the research thesis must be submitted to the Honours Coordinator.
    • Written theses must be printed and should be soft bound before submission.
    • Faculties/Schools may have specific requirements for format and presentation of theses or research projects.
    • Extensions may only be granted with the approval of the Honours Coordinator in exceptional circumstances that could not reasonably be foreseen.
    • Extensions will not be merited for data collection or computer malfunction reasons.
  2. Honours Students may apply for leave from their studies during enrolment, however, they must complete their studies within four years from their commencement date.
  3. In other areas such as drama and art, the presentation of a traditional written thesis is not a requirement.
    • A piece of creative work may be the outcome together with an exegesis, which should constitute between 30% and 50% of the work for the thesis/research project.
    • In such cases, specific criteria may be created to accommodate the nature of this work, but an exegesis should both communicate the research which has been carried out in the project and locate the work in a disciplinary context.
  4. Finally, an electronic production is an accepted form of submission for an Honours thesis or project.
    • Specific criteria must be provided for the assessment of this type of work, prior to its completion, for the benefit of students, supervisors and examiners.
J. Defining criteria for examiners/supervisors Honours Coordinator
  1. Examination:
    • Assessment of the research thesis or project will be by two appropriately qualified examiners selected by the Honours Coordinator.
    • Examiners must hold a qualification that is at least at AQF level 9 or equivalent.
    • Supervisors cannot examine work from their own student.
    • Clear and explicit criteria for assessment must be provided for students and examiners of theses.
    • Each Faculty/School must have a defined process for resolving grade discrepancies of greater than 10 percentage points between examiners.
    • The Honours Program Coordinator has discretion to determine how the procedure is implemented and issue resolved, but it must be consistently applied and be described in the Honours Handbook provided to students and supervisors.

Promulgation

The Fourth Year (Honours) Programs Procedure will be communicated throughout the University community in the form of:

  1. An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the 'Policies, Procedures and Forms @ the University' website to alert the University-wide community of the approved Procedure;
  2. Academic Board
  3. Learning and Teaching Committee
  4. Faculty meetings
  5. Academic Induction Program

Implementation

The Fourth Year (Honours) Programs Procedure will be implemented throughout the University via:

  1. Information Sessions;
  2. Training sessions

Records Management

Title Location Responsible Officer Minimum Retention Period
Assessment Criteria Program/Course Coordinator Program/Course Coordinator

Destroy 18 months afteradministrative use has concluded

Despose of hard copy records as per disposal process in the records Management Procedure

Final Assessment - summary form of final results to be awarded to students for each component of study University's approved records management system Honours Coordinator

Permanent

Lodge records into the University's approved records management system using established procedure once administrative use has concluded

Theses - Honour Degree

related documentation: items including artwork, video or sound recordings, specimen collections

University's approved records management system Honours Coordinator Retain until organisational use has concluded
Higher Degree Theses - High Public Interest University's approved records management system Honours Coordinator

Permanent

Lodge records into the University's approved records management system using established procedure once administrative use has concluded

Examiners/Supervisors qualification matrix Program/Course Coordinator Program/Course Coordinator

Retain 2 years after life of relevant program

Lodge records into the University's approved records management system using established procedure