Assessment

Document Currently Under Review

Current Status: Under Review - With Editor 4 July 2017

Higher Education Assessment Procedure

Policy Code: LT1254

Purpose

This procedure mandates operational activities and assigns responsibilities that are required to support the implementation of Federation University Australia's Higher Education Assessment Policy. It steps through the practical actions required and reflects the Higher Education Standards Framework 2011.

Scope

This procedure applies to assessment of all Federation University Australia undergraduate and coursework postgraduate courses and for those courses offered through collaborative provision (ie through partner providers). However it does not apply to assessment and moderation of individual students in higher degrees by research which is the subject of Regulation 5.1 Higher Doctorates, The Degree of Philosophy, Professional Doctorates and Masters Degrees by Research.

All staff and title holders of the University must comply with the Higher Education Assessment Policy and this procedure whenever they are engaged in any aspect of the assessment process.

Legislative Context

University Statutes and Regulations
  • Statute 2.2 - Academic Board
  • Statute 5.1 - Academic Awards and Courses
  • Regulation 5.1 – The Degree of Doctor of Philosophy, Masters Degrees by Research and Professional Doctorates
  • Statute 5.3 – Assessment
  • Regulation 5.3 – Assessment
  • Statute 5.4 – Exclusion for Reasons of Unfitness

Definitions

A complete list of definitions relevant to this procedure is contained within the Higher Education Assessment Policy.

Supporting Documents

Higher Education Assessment Policy

Learning and Teaching Policy

Moderation Resource: Part A - Partner Provider Moderation; Part B - Non-Partner Provider Moderation

Peer Review of Learning and Teaching Procedure

Student Access, Progression and Wellbeing Policy

Higher Education Examinations Procedure

Higher Education Special Consideration Procedure

Disability Learning Access Plan (LAP) Procedure

Deferment or Leave from Studies Procedure

GC1445 Equal Opportunity and Valuing Diversity Policy

Responsibility

  • Academic Board is responsible for monitoring the implementation, outcomes and scheduled review of this policy and will receive annual reports as part of the annual Program Performance Report from each Faculty
  • Chair, Learning and Teaching Committee (L&T) is responsible for maintaining the content of this policy as delegated by Academic Board
  • Executive Officer, Learning and Teaching Committee is responsible for the administration support for the maintenance of this policy as directed by the Chair, Learning and Teaching Committee (L&T)
  • Executive Deans of faculties are responsible for oversight of the operational implementation of this policy
  • Faculties will utilise the University Approved Moderation Resource and training as provided. The Moderation Resource has Part A: Partner Provider Moderation and Part B: Non-Partner Provider Moderation.
  • The resource, approved and monitored by The University, covers:
    • Definition of roles, responsibilities and accountabilities of all those engaged in moderation
    • Provision of information about moderation to students and staff, including moderators
    • Provision of induction and training activities for moderators where appropriate
    • Guidance as to which assessment tasks are to be moderated, with particular reference to post-assessment moderation for units offered collaboratively
    • Guidance on technical aspects of moderation
    • Procedures for resolving disagreements between markers and moderators
    • Requirements for recording decisions, reporting results and maintaining records
  • Expectations and responsibilities for monitoring the implementation and outcomes of moderation, including provision for continuous review will be directed by the Associate Dean, Learning and Teaching
  • The Heads of Schools are responsible to the Dean of the Faculty
  • The Head of School or their nominee is responsible for ensuring that individual Course Moderators are appointed and that moderation is carried out according to the Moderation Resource. Staff development opportunities to support the start up and continued implementation of moderation will be identified and provided
  • Course Moderators are responsible for conducting and reporting the outcome of pre- and/or post-assessment moderation, in accordance with the Moderation Resource

Actions

Each of the mandatory procedures below, details the activity which must be conducted in accordance with the assessment principles that are referred to in the Higher Education Assessment Policy.

1. Sound design of assessment

  ACTIVITY RESPONSIBILITY STEPS
A. Designing assessment tasks Course Coordinator
  1. Ensure each course or program has a variety of types of summative and formative assessments
  2. Schedule opportunities to give constructive meaningful feedback, comparing drafts/progress to expected standards
  3. Class attendance alone is not normally regarded as active participation
  4. Ensure that the specification of assessment tasks for a new course or changes to assessment tasks in an existing course are:
    • reviewed by at least one other academic within the discipline responsible for the course or a cognate area
    • evidence based to achieve the intended learning outcomes for the course
    • constructively aligned with course content and intended learning outcomes
    • discussed with peers within the discipline base and the Course Coordinator or other appropriate staff including the Program Coordinator, the Associate Dean, Learning and Teaching (ADLT), Centre for University Partnerships (CUP) and/or the staff of the Centre for Learning Innovation and Professional Practice (CLIPP)
  5. Ensure that all students have access to the appropriate resources to undertake the assessment/s eg testing digital literacy prior to undertaking an online task; access to research skills; referral to services if issues, etc
  6. All teaching staff and students should access both the Student Workload Guidelines and the Supplementary Guidelines (Learning Outcomes and Assessment). Both documents provide improved understanding of what is a sound assessment.
B. Aligning with program learning outcomes Program Coordinator
  1. Check that the sequencing of courses and the learning outcomes and associated learning tasks and assessment criteria for individual courses align with the program objectives and conform to the program structure and alignment of learning outcomes and the AQF as approved by Academic Board
  2. If changes to program structure and learning outcome alignment are necessary then a program modification should be completed. This is the basis of curriculum renewal and requires in depth discussions between the Program Coordinator and the Course Coordinators prior to the finalisation of Course Outlines and Course Descriptions
C. Aligning with course learning outcomes Course Coordinator

Where feasible a small low weighted assessment task that provides summative feedback should be designed for inclusion within the first four weeks of teaching.

Design assessment tasks so that, where possible, they are:

  1. Holistic and within context across the course and program
  2. Assisting students to obtain the University’s desired graduate attributes
  3. Aligned with the learning outcomes of the course and assess what is intended, which may be specified in terms of capabilities, behaviours, knowledge, skills, application of knowledge, skills and values
  4. Targeted to an appropriate level for the program, not course
  5. Feasible and ethical
  6. Able to take into account a student’s current knowledge, experience and the range of cultural backgrounds of students attempting the assessment
  7. Challenging students to extend their knowledge, understanding and stimulate their interest (appropriate for the year level and degree)
  8. Logically sequenced so that knowledge builds upon the learning from previous assessment tasks
  9. Timed to allow formative feedback to be provided to students
  10. Designed to provide sufficient evidence of student attainment of the learning outcomes to enable valid judgement of attainment against learning objectives
  11. In a form that provides teachers and students with an understanding of current learning outcomes and needs
  12. Able to be completed within the learning hours assigned to the course (one credit point equates to approximately ten learning hours) taking account of the number of direct contact hours for the course and the number of hours apportioned to self-directed learning and to other assessment tasks
  13. Equivalent across campuses/modes of offering
D. Developing staff competence in the design and implementation of assessment Executive Dean
  1. Arrange access to appropriate training through formal qualifications or professional development programs. Encourage staff to seek assistance from CLIPP and ADLT. Collate evidence of progress in this area through Performance Review Development Program

2. Faculty Moderation Arrangements

Faculties will utilise the Moderation Resource which will elaborate on the Faculty’s expectations within the framework provided by the Higher Education Assessment Policy and ensure that the resources used at Faculty level and Partner Providers reflect local needs, circumstances and characteristics. - Refer Peer Review ofLearning and Teaching Procedure

  ACTIVITY RESPONSIBILITY STEPS
A. Defining roles, responsibilities and accountabilities of all those engaged in moderation Head of School
  1. As identified within the Moderation Resource
B. Providing information about moderation to students and staff, including moderators Course Coordinator
  1. As identified within the Moderation Resource
C. Providing induction and training activities for moderators where appropriate Head of School/ADLT
  1. As per University Policy and utilising the Moderation Resource
D. Providing guidance as to which assessment tasks are to be moderated, with particular reference to post-assessment moderation for courses offered collaboratively Course Coordinator
  1. As identified within the Moderation Resource
  2. Attend specific workshops (Assessment for Learning - refer Academic Induction Program)
E. Providing guidance on technical aspects of moderation Head of School/Course Coordinator
  1. As identified within the Moderation Resource
F. Developing procedures for resolving disagreements between markers and moderators Head of School/ADLT
  1. As identified within the Moderation Resource
G. Articulating requirements for recording decisions, reporting results and maintaining records Course Coordinator
  1. As identified within the Moderation Resource
H. Determing expectations and responsibilities for monitoring the implementation and outcomes of moderation, including provision for continuous review by the Faculty Head of School/ Course Coordinator
  1. As identified within the Moderation Resource 
  2. Moderation outcomes must be documented and recorded in the University approved records management system

3. Preparing and Implementing the Annual Moderation Cycle

  ACTIVITY RESPONSIBILITY STEPS
A. Ensuring that the Moderation Resource is up to date and approved for distribution to moderators Director, CLIPP/Learning & Teaching Committee/CUP
  1. Access the current version of the Moderation Resource
B. Reviewing Moderation Resource and Course Moderator role statement in light of previous year’s moderation reports and update, as necessary Faculty Program Committee
  1. Identify any issues from previous year’s annual moderation report /and/ or any other relevant documentation
C. Ensuring all Course Outlines for courses to be offered during the year include the requisite information on learning outcomes and assessment, including moderation and are approved for distribution to students Head of School, Course and Program Coordinators
  1. Check requisite information in Course Outlines
  2. Check appropriate approvals are in place
D. Implementing and overseeing the moderation process Head of School/ADLT
  1. Review planned course offerings for the year
  2. Determine how many moderators will be required
  3. Develop and publish the annual moderation schedule in the agreed format
  4. Appoint and mentor moderators, as required, utilising the Moderation Resource

4. Pre-assessment moderation

This stage of the moderation cycle covers the conduct of pre-assessment moderation in accordance with University policy and the Moderation Resource. Its aim is to provide checks and support for the preparation of best practice assessment tasks. The processes by which this occurs will vary according to the nature of the assessment tasks, the number of courses involved, the number of locations at which the same course is to be delivered, and the moderation situation (ie whether by a single individual or a moderators’ meeting).

  ACTIVITY RESPONSIBILITY STEPS
A. Submitting items for pre-assessment moderation Academic staff responsible for setting assessment tasks
  1. Lecturer(s) design assessment items and write assessment criteria (and marking scheme)
  2. Provide designated Course Moderator with a copy of the task (eg exam paper) and any related information
  3. Scrutinise assessment items by colleagues/ course team
B. Reviewing and providing feedback on proposed assessment tasks Course Moderators and academic staff
  1. Course Moderator will review the proposed assessment task according to the Moderation Resource and criteria and liaise with the responsible staff member to provide feedback and discuss any matters of concern
  2. Using a Pre- Delivery Peer Review – Course Description for this purpose to facilitate both reporting and record-keeping as part of the Pre-assessment moderation process
C. Resolving any disputes arising from the moderation process ADLT, Head of School or nominee, academic staff members and Course Moderators
  1. Typically resolution will occur through discussion, but the Moderation Resource may provide for disagreements to be referred to Moderation Committees
D. Releasing assessment tasks for use Course Moderators
  1. The Course Moderator will sign off on the assessment task once any concerns have been resolved
  2. A written report will be provided to the Head of School/nominee that the task is suitable for use
  3. All Pre-assessment moderation should be documented and stored in the University approved records management system
E. Approving the assessment task Head of School or nominee
  1. Once approved, staff will be advised

5. Formalising assessment requirements

  ACTIVITY RESPONSIBILITY STEPS
A. Developing templates for Course Outline and Course Description Curriculum Committee
  1. Provide templates for the Course Outline and Course Description via the University website under 'Program Approvals and Reviews' under 'Academic Board'
  2. The Course Description must satisfy the requirements specified by Academic Board
  3. The Course Description indicates the learning tasks students are required to complete in a course and how student learning will be assessed in that course
  4. The information in the Course Description must align with the information in the Course Outline
  5. Course Outlines are loaded to and accessible from the University's website
B. Preparing Course Outline and Course Description for each course Course Coordinator/ Program Coordinator
  1. Use the University templates to provide a Course Outline and Course Description
  2. Utilise the Pre-delivery Peer Review - Course Description as part of the pre-assessment moderation. The completed document will be retained in the University approved record management system
C. Approving Course Outline and Course Description  
  1. Changes to the Course Outlines require endorsement from the Faculty and Assessment Committee, the University Curriculum Committee and Academic Board
  2. Changes will be documented in the University approved record management system
D. Lodging a copy of the Course Description Course Coordinator
  1. Lodge a copy of every Course Description with the Business Manager of the Faculty or equivalent person responsible for teaching the course at the same time as it is made available to students
  2. A copy will be held in the University approved record management system
E. Reviewing Course Descriptions Program Coordinator
  1. Review Course Descriptions at least every second year of delivery to ensure appropriate description of assessment requirements, alignment of assessment and course objectives, and an appropriate assessment load

6. Communicating assessment requirements to students

  ACTIVITY RESPONSIBILITY STEPS
A Communicating assessment requirements to students Course Coordinator/Partners
  1. Provide every student with a copy of the Course Description based on the approved Course Outline at least two weeks prior to the commencement of the teaching semester via the University's approved Learning Management System
  2. Advise students from a non-English speaking background including students who identify themselves as Aboriginal or Torres Strait Islander of the requirement to obtain permission from the Head of School to use a non-annotated bilingual hard copy dictionary in all invigilated assessments

7. Implementing Assessment

  ACTIVITY RESPONSIBILITY STEPS
A. Preventing plagiarism and cheating Course Coordinator/Partner
  1. Use educative strategies to make students aware of their responsibility and the University's commitment to ensuring integrity in assessment
  2. In the implementation of assessment employ strategies, such as electronic detection of plagiarism and supervision of examinations, to prevent and detect plagiarism and cheating - refer Plagiarism Procedure and the Teaching Plan
  3. Students will be required to submit all assessments electronically accompanied by a completed declaration form, unless specific circumstances require otherwise
B. Assessing students with disability or special circumstances Program/Course Coordinator/Partner
  1. Refer Student Learning and Wellbeing Policy and associated produres and forms, in particular:
C. Eligibility for supplementary assessment Program/Course Coordinator/Partner
  1. Refer Student Learning and Wellbeing Policy and associated produres and forms, in particular:
  2. Students who receive an MF grade in their final semester may apply to the Program Coordinator within 7 days of the publication of results for supplementary assessment if that course is the only outstanding course required to complete the degree and the student has not been found guilty of plagiarism in that semester. The highest grade attainable will be a P
  3. If an international student has returned to their country of origin and then applies for a supplementary assessment, the Faculty will determine the appropriateness of the type of assessment and whether it is feasible to be completed in the student's own country
D. Approving supplementary assessment Executive Dean or nominee
  1. Seek approval for the the proposed supplementary assessment
E. Advising students of eligibility for supplementary assessment Program/Course Coordinator/Partner
  1. Advise student of their eligibility and of the form of the supplementary assessment task/s and arrangements for assessment
  2. If the supplementary assessment takes the form of an examination, advise students of the time and place of the examination. Provide a minimum of 10 working days' notice of an examination. Where the supplementary assessment takes another form, provide information to student on the assessment task and its required completion date, as early as possible
E. Conducting supplementary assessment Faculty/Partner
  1. Seek approval to implement the supplementary assessment
  2. Where permission has been granted to a student/s a supplementary task/s must be designed
  3. Supplementary assessment task/s may take the form of an oral or written examination or any other appropriate assessment instrument within the particular discipline, with the proviso that the supplementary assessment task/s must be equivalent, ie designed to reassess the same learning outcomes, though not identical, to the initial assessment task/s
  4. If a student commences but is unable to finish the supplementary assessment due to illness or other eligible cause, they must immediately inform the invigilator who will note the time of exit and reason associated

8. Ensuring security of student submitted assessment materials

  ACTIVITY RESPONSIBILITY STEPS
A. Collecting and recording submitted assessment tasks Course Coordinator/Partner
  1. Arrange for the collection and recording of assessment tasks submitted by students utilising the University's approved Learning Management System
B. Ensuring security of submitted assessment tasks Academic staff/Partner
  1. Following University policy, securely store assessment tasks submitted by students while they are being assessed and prior to their return to the student. This process should be managed virtually, wherever possible, in accordance with the University's approved records management procedures
C. Protecting confidentiality of students Course Coordinator/Partner
  1. If the need arises for the Course Coordinator to discuss the work of a student with staff or other students, the discussion does not identify the author either directly or indirectly
D. Returning assessment tasks Academic staff/Partner
  1. Return all assessment tasks submitted by students to the original author
  2. Assessment tasks are not to be collected by friends or colleagues unless authorised in writing by the author of the work
  3. This process should be managed virtually, via preferred university email address only

9. Ensuring assessment tasks are appropriately marked and graded

  ACTIVITY RESPONSIBILITY STEPS
A. Marking and grading assessment is based on criterion referencing Academics/Partner marking submitted assessment tasks
  1. Identify any issues with the marking guide/rubric/expectations to assist in developing consistent responses/grades
  2. Assess student performance against attainment of intended learning outcomes or graded against the level of attainment of intended learning outcomes using explicit, pre-specified, and/or negotiated criteria (rather than assessed relative to the performance of other students in a cohort)
B. Requesting second marking Course Coordinator/Partner
  1. A student can request a second marking for an assessment task. The request should be considered when the grade for the assessment task differs substantially from the grades received for other assessment tasks- refer Statute 5.3 Assessment
C. Handling illness or other condition which prevents a student from completing an assessment or examination Invigilator
  1. If a student commences but is unable to finish an assessment task or examination due to illness or other eligible cause they must be advised toinform the exam invigilator, who will note the time of exit and reason associated
  2. If the Faculty has enough evidence to make an appropriate decision regarding grade assessment, this may be granted on approval of the Executive Dean.
  3. Otherwise, refer to the Student Learning and Wellbeing Policy and associated procedures and forms in relation to Special consideration - deferred examination
D. Assessing supplementary assessments Course Coordinator/Partner
  1. Assess the supplementary assessment task. For all supplementary assessment granted, only the grades of pass and fail (P and MF) will be awarded for the course involved
  2. Report supplementary assessment results in a timely manner to avoid disadvantage to the student
E. Recording assessment results Faculty/Partner
  1. Record results in the University's approved record management system

10. Providing students with feedback on assessment

  ACTIVITY RESPONSIBILITY STEPS
A. Providing feedback Academic staff/Partner teaching a course
  1. Provide feedback to students on submitted assessable tasks, both formative and summative, within two weeks of submission, with sufficient information to allow the student to determine how their work could be improved. This might include identifying areas that require further study and any other strategies that may assist the student in the learning process
B. Discussing assessment attempts with students Academic staff/Partner teaching a course
  1. Allocate time for students to meet with academic staff to discuss their studies and assessable tasks
C. Appealing against an assessment outcome Executive Dean
  1. A student may appeal, in accordance with the procedure specified in the Regulations, to the Executive Dean of the relevant Faculty, against any grade awarded to the student in a course
  2. Students wishing to appeal a final grade need to refer to the Student Appeals Policy and Procedure with reference to the appropriate Statute/Regulation
D. Eligibility for supplementary assessment

Faculty/Partner

  1. Advise any student eligible for supplementary assessment of their eligibility and of the form of the supplementary assessment task/s and arrangements for assessment
  2. If the supplementary assessment takes the form of an examination advise students of the time and place of the examination. Provide a minimum of ten working days notice of an examination. Where the supplementary assessment takes another form provide information to students on the assessment task and its required completion date as early as possible

11. Post-assessment moderation

This stage of the moderation cycle covers the conduct of post-assessment moderation in accordance with the Higher Education Assessment Policy and the Moderation Resource. This resource is designed to provide feedback and support to staff who are responsible for marking student assessment. The processes by which post-assessment moderation occurs will vary according to the nature of the assessment tasks (eg exams or performances), the sampling techniques and sample size, and the number of markers for and/or locations at which the same course is to be delivered.

  ACTIVITY RESPONSIBILITY STEPS
A. Overseeing the post-moderation process Head of School or nominee
  1. Following the marking of students' work, for every teaching period provide a designated statistically valid sample of student work for all summative assessment tasks and for designated continuous assessment tasks
  2. Oversee the post-assessment moderation process according to the Moderation Resource procedure
B. Reviewing sampled work Course Moderators
  1. Provide for post-assessment moderation for all courses offered collaboratively (e.g. through partner providers)
  2. Conduct a review of sampled work against the Moderation Resource's post-assessment moderation criteria
C. Completing and documenting the moderation process Course Moderators/Head of School
  1. Consult with the markers, as needed, to provide feedback on findings
  2. Adhere to  procedures for resolving disagreements between markers and moderators as directed by the Moderation Resource
  3. Undertake post-assessment moderation of student work referred for moderation to ensure that, marks and grades awarded are internally consistent across locations, delivery approaches, cohorts, tutorial groups and different teaching staff and comply with Statute 5.3
  4. Determine corrective action on the basis of moderation results
  5. Advise the outcome of the moderation to the appropriate Program Advisory Committee (PAC)
  6. Seek advice about corrective action, as appropriate and report to Program Coodinator/Head of School
  7. Record feedback in a Course Coordinator/Moderators report.
  8. Store completed document/s in the University approved records management system
D. Reporting provisional results Head of School or nominee
  1. Receive report/s and ensure that any necessary actions (such as re-marking) are taken
  2. As directed by the Faculty and the Moderation Resource, a moderators' meeting may be convened for this purpose 
  3. Provide a report on the results of moderation of assessment to the Faculty Board at the end of each semester

12. Approving, recording and reporting of moderated results

  ACTIVITY RESPONSIBILITY STEPS
A. Confirming and approving students' results Faculty Program Committee
  1. Head of School/nominee will submit report to designated committee in approved format
B. Recording and releasing final results Executive Officer in conjunction with the Head of School and Student HQ
  1. Marks will be entered into the currently endorsed University records management program for grading in accordance with the Moderation Resource
  2. Marks will be made accessible to students via the University's approved records management program for grading prior to posting of actual grades
C. Responding to student appeals Faculty staff and/or committees
  1. Any appeal or request for re-marking must be submitted by the student in writing - refer Student Appeal Procedure

13. Recording and monitoring moderation processes and outcomes

  ACTIVITY RESPONSIBILITY STEPS
A. Recording the outcomes of the pre-assessment moderation process Head of School/ nominee
  1. The record should, at a minimum, contain information on the number of assessment tasks moderated and the number and nature of changes to tasks arising from the process 
B. Maintaining a record of the outcomes of the post-assessment moderation process Head of School/ nominee
  1. The record should, at a minimum, contain information on the number of courses moderated, the number of instances in which marking discrepancies were identified, and any follow-up actions
C. Collating an Annual Moderation Report Head of School/nominee
  1. The Head of School or nominee’s Annual Report should, at a minimum, cover the conduct and outcomes of both pre and post-assessment moderations, including any comments or advice from Course Moderators
D. Presenting the report for improvement or amendment considerations to assessment practices Faculty Program/s Committee
  1. Submit report to designated committee in agreed format
  2. The Committee will monitor assessment practices and outcomes and consider if any improvements or amendments to its practices may be required
  3. Refer Actions Arising from committee meeting's minutes
E. Contributing to the Faculty’s annual report on assessment and moderation Head of School
  1. Collate relevant information into report for Academic Board
F. Monitoring the conduct and outcomes of moderation across the University Head of School/Curriculum Committee
  1. A consolidated report from each Head of School on the conduct and outcomes of moderation will be sent to Curriculum Committee
  2. Following due consideration of moderation outcomes by the Curriculum Committee any key factors arising are identified and noted

14. Ratifying Results

  ACTIVITY RESPONSIBILITY STEPS
A. Preparing for ratification Head of School/ Discipline Coordinator/ Program Coordinator
  1. Ratification preparation occurs at a School level whereby all course results are presented and discussed to determine if any modifications/changes are required
  2. The FedUni Ratification Report needs to be completed and presented at all ratification meetings. This report provides evidence of learning and teaching quality assurance at the course level and allows the Course Coordinator to reflect at the conclusion of the teaching semester.  
  3. Once satisfied, the ratification will progress to the Faculty Board then Curriculum Committee
B Ratifying results Executive Dean or nominee such as  Program Coordinators
  1. Faculties will review robustly and objectively through a documented discussion
  2. The review of the student file will ensure:
    • Assessment evidence matches duration of program/course (start and end dates)
    • Valid and authentic completed assessment tasks as listed in the program/course outline meet the principles of assessment and rules of evidence
    • Ensure that there is appropriate and adequate feedback to student against each assessment task
    • Ensure that there is sufficient evidence of the recording of results at task, program and course level
    • Ensure that any credit granted is fully documented
C Approving ratification Faculty Board
  1. All assessment ratification must be approved by the Faculty Board before results can be published
  2. Results are submitted to the Board
  3. Board approves results

15. Posting of Grades

  ACTIVITY RESPONSIBILITY STEPS
A. Posting Grades

Manager,

Student HQ or nominee

  1. In the week of results' publication, create grade roster in approved student management system
  2. Send email to Faculty Business Managers advising of the date for results publication and the date and time that files need to be forwarded to the service desk for uploading into student management system
  3. Upload grades into the student management system on the Thursday prior to results' publication day
  4. Undertake agreed process to identify any missing grades
  5. Conduct follow up process with Faculty to resolve any issues
  6. On the morning of results' publication, post approved grades in student management system

16. Assessment Appeals

  ACTIVITY RESPONSIBILITY STEPS
A. Dealing with assessment appeals in a timely manner Executive Dean or nominee
  1. In accordance with the Student Appeals Procedure, an appeal against a final grade must be submitted in writing and lodged within 10 working days of the publication of the final grade or result
  2. Following due consideration (within 30 days) the student will be provided with a written response to the appeal, including reasons for the decision - Refer Regulation 5.3 Assessment
  3. The Faculty must notify Student HQ of any amended results following an appeal
  4. If the student is not satisfied with the decision, they can submit an appeal to the Appeals Committee in accordance with Regulation 2.2

17. Ensuring quality of assessment (Continuous Improvement)

  ACTIVITY RESPONSIBILITY STEPS
A. Benchmarking of assessment Associate Dean of Learning and Teaching or nominee
  1. Both internal and external benchmarking are considered critical components of the overall assessment cycle and as such, benchmarking activities should be well documented to capture a rigorous, evidence-based practice across the University to demonstrate quality processes that meet audit requirements
  2. Determine which areas to benchmark
  3. Identify benchmarking partners
  4. Determine types and level of benchmarking
  5. Prepare benchmarking documents and templates including the purpose, scope of project, performance indicators, performance measures and performance data
  6. Design benchmarking process
  7. Implement benchmarking process
  8. Review results
  9. Communicate results and recommendations
  10. Implement improvement strategies
B. Undergoing external/internal benchmarking process Associate Dean of Learning and Teaching or nominee
  1. Subject samples of assessment tools and instruments, and assessment decisions to undergo an external benchmarking process to ensure a quality consistent with sector standards and procedures
  2. Document the results within the University's approved records management system
  3. Report the results of benchmarking to the Faculty Board
  4. Internal benchmarking against other relevant courses offered by Federation University Australia should also be undertaken
  5. Document the results within the University's approved records management system
  6. Report the results of benchmarking to the Faculty Board
C. Following up on continuous improvement changes identified during the ratification process on assessment tasks Associate Dean of Learning and Teaching or nominee
  1. Identify areas for continuous improvement
  2. Implement continuous improvement on assessment tasks
  3. Review implemented improvements have been successful

Promulgation

The Higher Education Assessment Procedure will be communicated throughout the University community in the form of:

  • An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Policy
  • Learning and Teaching Committee
  • Faculty meetings
  • Academic Induction Program
  • Partner communication and training

Implementation

The Higher Education Assessment Procedure will be implemented throughout the University via:

  • Information Sessions; and/or
  • Training Sessions
Forms

Records Management

Document Title Location Responsible Officer Minimum Retention Period
Course Description Faculty Administrative Office Faculty Administrative Officer While the Course is continued to be offered
Course Outline

Faculty

Administrative Office

Faculty Administrative Officer While the Course is continued to be offered
Course Handbook Entry Faculty Administrative Office Faculty Administrative Officer While the Course is continued to be offered
Assessment Criteria and Associated Marks and Student Feedback for each Student for each Course Course Coordinator Course Coordinator

Destroy 18 months after the Appeals Period for that semester has ended

Dispose of hard copy records as per disposal process in the Records Management procedure

Assessment Benchmarking/Validation Schedule University's approved records management system Business Manager of the Faculty/Centre teaching the course

Destroy 3 years from date of last action

Dispose of hard copy records as per disposal process in the Records Management procedure

Final Assessment Results University's approved student management system Business Manager of the Faculty teaching the course Permanent
Moderation of Assessment Schedule and Record University's approved student management system Business Manager of the Faculty teaching the course

Destroy 3 years from date of last action

 Dispose of hard copy records as per disposal process in Records Management procedure

Moderation Resource University's approved records management system CLIPP/CUP Permanent
Record of Assessment University's approved records management system Business Manager of the Faculty teaching the course Permanent
Re-issue of Statement of Results University's approved records management system Business Manager of the Faculty teaching the course

Destroy 1 year from date application made

Dispose of hard copy records as per disposal process in the Records Management procedure

Student Assessment materials Relevant online business system Business Manager of the Faculty teaching the course

Destroy 2 years after administrative use has concluded.

Dispose of hard copy records as per disposal process in Records Management procedure

Validation of Assessment Schedule & Record Relevant online business system (electronic) or Faculty (hard copy) Business Manager of the Faculty teaching the course

Destroy 3 years from date of last action

Dispose of hard copy records as per disposal process in Records Management procedure