Standard 12 - Program Credit

Program Credit Application for International Students Procedure

Policy Code: LT1459

Purpose

Standard 12 of the National Code requires Registered Providers to have:

  • Documented procedures for granting and recording course credit.
  • Provided a record of program credit to the student, which must be signed or otherwise accepted by the student.
  • Copy of student’s acceptance of program credit placed on student’s file.

This procedure describes how the University meets these requirements for international students.

Scope

This procedure applies to all international students of the University, irrespective of teaching location.

Definitions

Term Definition
CoE: Confirmation of Enrolment document issued through PRISMS for student to apply for a student visa.
CUP: Centre for University Partnerships
DIBP: Department of Immigration and Border Protection
Faculty: Faculty or School delivering a program to international students.
Program: A full-time registered program of education or training registered on CRICOS for the attainment of a testamur or certificate. Defined as course in the ESOS Act. Also know as Course in TAFE sector.
Program Credit: Exemption from enrolment in a particular part of the program as a result of previous study, experience or recognition of a competency currently held. Includes academic credit and recognition of prior learning.
International Student: A person holding an Australian student visa and defined as an ‘Overseas Student’ in the ESOS Act or studying at an off-shore teaching location.
ISA: International Student Admissions
National Code: The National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007.
Partner Provider (PP): Educational Institution providing courses and programs of the University through an approved Education Agreement.
PRISMS: Provider Registration and International Students Management System used to process information to DIBP by registered providers.

Actions

Student Applies for Program Credit at Time of Submitting Application to Study a FedUni Program.

  STEPS WHO IS RESPONSIBLE? COMMENTS
1. International student applies for program credit in application to study at the University Student
  • Student to supply original or certified documentation to support the application for credit.
2. Student’s application with supporting documentation is forwarded to appropriate staff member in Faculty/ISA. ISA/PP
  • University campuses - where applicable ISA forwards application with cover sheet marking program credit assessment requested.
  • CUP assesses applications for Higher Education programs delivered at Partner Providers.
3. Staff member assesses application for program credit according to Faculty guidelines and credit database information. Faculty/CUP
  • Assessment is according to University Policy, Procedure & School guidelines.
  • CUP assesses applications for Higher Education programs delivered at Partner Providers.
4. Staff member provides written approval outlining credit granted and returns documentation to CUP/ISA. Faculty  
5. Details of credit granted is listed in Letter of Offer & Acceptance Agreement. ISA/PP
  • Length of study adjusted to reflect program credit granted.
  • If not confirmed (guaranteed) at time of offer this is stated in letter of offer.
6. Student accepts offer into program. Student
  • Student returns signed International Student Agreement.
7. CoE is issued reflecting the change of length of program study. ISA/PP  
8. Program credit granted is confirmed at enrolment according to faculty guidelines. Faculty/CUP
  • Student will receive written notification of confirmed credit which will either include statement advising date after which if student has not contacted the faculty by listed date it is assumed credit is accepted by student; or
  • Requires the student to sign letter accepting the credit and return signed letter to the School.
  • Copy of letter to be placed on student’s file.
9. Program credit is recorded in Campus Solutions. Faculty/CUP  

Student Applies for Program Credit at Enrolment or While Enrolled

  STEPS WHO IS RESPONSIBLE? COMMENTS
1. International student applies for program credit at enrolment. Student
  • Student to supply documentation to support his application for credit.
  • Faculty should refer to Regulation 5.2 Clause 6 when receiving applications for credit from enrolled students.
2. Staff member assesses application for program credit according to facultyguidelines and credit database information. Faculty/CUP
  • Assessment is according to University Policy, Procedure, & Faculty guidelines.
  • CUP assesses applications for Higher Education programs delivered at partner providers.
3. Staff member advises ISA/PP of program credit granted. Faculty/CUP  
4. New International Student Offer and Acceptance Agreement is created listing program credit granted. CUP/PP
  • Length of study adjusted to reflect program credit granted.
  • If not confirmed (guaranteed) at time of offer this is stated in letter of offer.
5. Program credit granted is confirmed according to faculty guidelines. Faculty/CUP
  • Student will receive written notification of confirmed credit which will either include statement advising date after which if student has not contacted the faculty by listed date it is assumed credit is accepted by student; or
  • require student to sign letter accepting the credit and return signed letter to the faculty. Credit cannot be rescinded unless compelling education reasons are presented.
  • Copy of letter to be placed on student’s file.
6. Program credit is recorded in Campus Solutions. Faculty/CUP  
7. If duration of study is changed this is reported via PRISMS. ISA/PP
  • Evidence to be kept on student’s file.
8. Credit not granted - appeal assessment decision. Student

Responsibilities

Specific responsibilities are included under Actions

CUP

Faculty

Partner Provider

Student.

Forms/Record Keeping

Title Location Responsible Officer Minimum Retention Period
Evidence of acceptance of credit Student File Faculty/School/CUP 7 years after completion of program

Implementation

The Program Credit Application for International Students will be implemented throughout the University community via:

  1. An Announcement Notice on the FedNews webpage;and
  2. Inclusion in the University's online Policy Library.