Standard 1 - Marketing Information and Practices

CRICOS Registration (Higher Education) Procedure

Policy Code: LT877

Purpose

To ensure that University programs, delivered on-shore and offered to on-shore international students are registered on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS).

The University and its partner providers and education agents must not promote a program or course to on-shore international students unless it is registered on CRICOS.

Scope

This procedure applies to Higher Education programs offered to on-shore international students studying in Australia.

It covers the stages of:

Adding new programs for Higher Education to the CRICOS Register.

Review of Higher Education program listings on the CRICOS Register.

The administration of the CRICOS approval process is the responsibility of the Centre for University Partnerships.

Definitions

Term Definition
CRICOS: Commonwealth Register of Institutions and Courses for Overseas Students.
CUP: Centre for University Partnerships
Faculty: Faculty or School delivering programs to international students
On-shore International Student: A person holding an Australian student visa, enrolled in a University CRICOS registered program. Students on other classes of visa are not included.
Partner Providers: Educational institution providing programs and courses of the University through and approved Education Agreement
Program: A full-time registered program of education or training registered on CRICOS for the attainment of a testamur or certificate. Defined as Course in the ESOS Act.
TEQSA: Tertiary Education Quality and Standards Authority. The Commonwealth authority for processing higher education CRICOS applications.

Actions

Adding New Programs for Higher Education to the CRICOS Register.

Review of Higher Education Program Listings on the CRICOS Register.

Adding New Programs for Higher Education to the CRICOS Register

  STEPS WHO IS RESPONSIBLE? COMMENTS
1. All programs to be CRICOS registered must be listed on the University's Schedule 5.1 Faculty  
2. Programs for delivery at partner provider locations must be approved by the International & Partners Committee Faculty Contact CUP for Variation to Partner Provider Education Agreement form.
3. Executive Dean of Facultywill complete all the required sections of the Internal Request for a Program to be Registered on CRICOS form and return thecompeleted form to CUP.

Faculty

Contact CUP for the Internal Request for a Program to be Registered on CRICOS form.

The program's tuition fee must be listed on the International Fee Schedule for teaching location. Refer point 4.

Program structure: No more than 25% of the program can be delivered online or by distance education. Students must study at least one course face to face each semester.

Early submission of documentation is recommended as approval can be a lengthy process.

4. CUP will confirm with the Student Finance Department that the program listed on the University’s international fee schedule for appropriate teaching location.
CUP/Finance/Faculty

A memo requesting additions to the Fee Schedules is to be forwarded to the Manager, Student Finance, listing

  • Program title,
  • FedUni program code,
  • International tuition fee, and the
  • Teaching locations.

The approval process for proposed international fees involves authorisation by the Vice-Chancellor and the University Council.

6. CRICOS application is completed and submitted to TEQSA. CUP  
7. TEQSA will assess the application and attach a CRICOS code to the program and record the details on the CRICOS register. TEQSA
All CRICOS approved programs for the University can be found on the CRICOS Register.
8. All relevant parties will be advised of theapproved CRICOS registration. CUP Once a CRICOS code has been allocated for the program, the CRICOS code and the University's CRICOS provider code (00103D) should appear on all promotional material generated across the University for the program.

Review of Higher Education Program Listings on the CRICOS Register

  STEPS WHO IS RESPONSIBLE? COMMENTS
1. Initiate annual review of CRICOS register and forward relevant CRICOS Schedules to each Faculty/School seeking amendments to the International Fee Schedule. CUP/Student Finance

Amendments may be:

  • Approved fee amendment
  • Change of program title
  • Change of duration
  • Change of delivery mode
  • No longer delivered to international students. Contact CUP if students are currently enrolled in the program or may have received an offer into the program.
2.

For changes to program other than change to fee e.g. change in title or duration, complete the Internal Request for a Program to be Registered on CRICOS form and send to CUP.

Facultyl

Contact CUP for the Internal Request for a Program to be Registered on CRICOS form.

If a program is delivered at a partner location and has a title change an amendment to the Education Agreement must be made before the CRICOS amendment application can be lodged.

Change of fee: Changes to fee is advised by Student Finance following approval process.

3. CRICOS application assessed TEQSA. TEQSA TEQSA will determine whether a new program registration is required.
4. All relevant parties will be advised of approved CRICOS registration. CUP Once a CRICOS code has been allocated for the program, the CRICOS code and the University's CRICOS provider code (00103D) should appear on all promotional material generated across the University for the program.
5. The updated International Fee Schedule will list programs no longer of offer to international students by teaching location. CUP will advise TEQSA that the programs can be removed from the CRICOS register. CUP A program will be suspended on CRICOS if it is no longer offered to new students but still has enrolled students.

Responsibilities

Specific responsibilities for action:

  • CUP
  • Faculty
  • Student Finance
  • TEQSA

Associated Documents

  • Internal Request for a Program to be Registered on CRICOS form .
  • Variation to Existing Partner Contract form.

Forms/Record Keeping

Title Location Responsible Officer Minimum Retention Period
Internal Request for a program to be registered on CRICOS Form. CUP Manager, Compliance, Centre for University Partnerships. 7 years
CRICOS Course Specific Form. CUP Manager, Compliance, Centre for University Partnerships. 7 years

Implementation

This Procedure will be implemented using the following strategies:

  1. An Announcement Notice on the FedNews website;
  2. Inclusion in the University's online Policy Library;and