Health and Safety

Health and Safety Management Procedure

Policy Code: CG1721

Purpose

To outline the management systems put in place to provide a safe and healthy environment for all members of the University Community.

To assign responsibilities for the implementation of the University's health and safety management systems.

Scope

This procedure applies to all University Activities and all members of the University Community.

Definitions

Refer to Risk, Health and Safety Glossary

Actions

Organisation of Health and Safety at the University

The management of health and safety is conducted in consultation with staff and other relevant members of the University Community.  This consultative process typically takes place as part of the activities of the various Health and Safety Teams, as defined in the Health and Safety Policy.

Subject to the consultative arrangements above, Senior Managers set organisational goals in relation to health and safety performance, taking into account:

  • legal requirements;
  • the University's commitment to continuous improvement in health and safety performance; and
  • corporate health and safety performance targets.

Accountability, Planning, Resourcing and Implementation

All members of the University Community are accountable for those elements of health and safety they control.

At all levels, this principle means:

  • not placing one's own health or safety at risk;
  • complying with University requirements regarding health and safety; and
  • not creating risks for others.

For Senior Managers, this also means being accountable for:

  • effectively implementing the university's health and safety management systems through Annual Occupational Health and Safety Plans;
  • ensuring they, and the staff reporting to them, possess or acquire the necessary knowledge and skills for the successful development and implementation of the Health and Safety Plans;
  • actively supporting the relevant Health and Safety Implementation Team(s) in their efforts to coordinate the implementation of the Health and Safety Plans and other health and safety risk control measures;
  • allocating appropriate resources to achieve the aims of this procedure and, in particular, to implement health and safety risk control measures; and
  • measuring health and safety performance and achieving targets. 

Reporting and Evaluation

Deans/Directors submit Quarterly Summary Health and Safety Reports to the Chair of the relevant Portfolio Health and Safety Coordinating Team and send a copy to the Manager – Risk, Health and Safety. 

Deans/Directors conduct annual self-evaluations of their operational health and safety plans in consultation with the relevant Health and Safety Implementation Team(s).  They report their findings in writing to the Chair of the relevant Portfolio Health and Safety Coordinating Team and send a copy to the Manager – Risk, Health and Safety. 

Deputy Vice-Chancellors /Chief Operating Officer review the performance of their Schools/ Directorates/Centres against targets as part of the performance review and development planning processes of the University. 

The Risk, Health and Safety Department conduct regular health and safety audits of Schools/Directorates/Centres against their operational Health and Safety Plans.  They report their findings in writing to the University Health and Safety Policy Committee and to the Deans/Directors. 

Actions for Improvement

Senior Managers implement actions required for health and safety improvements, as identified in the evaluation processes described above.  Typically, improvement measures are integrated into the OHS management systems described above (particularly in the planning process) to create a cycle of continuous improvement. 

Responsibility

The Vice-Chancellor's Senior Team (VCST) is responsible for the management of strategic health and safety risks. 

Deputy Vice-Chancellors/Chief Operating Officer are responsible for monitoring the implementation of the health and safety management system within their Schools/Directorates/Centres. 

Deans/Directors are responsible for the operational management of health and safety risks in all activities associated with their School/Directorate/Centre.  In particular, they are responsible for the implementation of the University's health and safety management systems (by means of their Annual Health and Safety Plan) within their School/ Directorate/Centre. 

Deans/Directors may delegate the authority for the operational management of health and safety risks to a School/Directorate/Centre Safety Officer.  However, they retain responsibility for outcomes.

The Corporate Governance Directorate is responsible for the development and maintenance of the University-wide health and safety management systems, as well as the provision of related advice, training, and auditing services. 

The Manager - Risk, Health and Safety is responsible for the maintenance and ownership of this procedure.

Promulgation

This Procedure will be communicated throughout the University via:

1.    an Announcement Notice under ‘FedNews’ and through the University's Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Policy;

2.    inclusion on the University's Policy, Procedure and Forms website; and/or

3.    distribution of emails to Deans / Directors / University staff; and/or

4.    documentation distribution e.g. posters, brochures.

Implementation

This Procedure will be implemented throughout the University via:

1.    Information sessions; and/or

2.    Training sessions.

Records Management

Title Location Responsible Officer Minimum Retention Period