Scholarships, Bursaries and Grants Policy

Scholarships, Bursaries and Grants Policy

Policy Code: SS1986

Purpose

Federation University Australia is committed to supporting prospective and current students to achieve academic success.  This policy, through its associated procedures provides a framework for the development, administration and management of all Federation University Australia scholarships, bursaries grants and scholarships.

Scope

This policy applies to all Federation University staff who promote, administer, award and disburse scholarships, bursaries and grants. 

Legislative Context

  • Federation University Australia Act 2010
  • Education Services for Overseas Students Act 2000 (ESOS Act)
  • The Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act) – establishes TEQSA as an agency who regulate using the Higher Education Standards Framework (Threshold Standards)

Definitions

Term Definition
Faculty Federation University Australia has a number of Academic Organisational Units – click here for details
University legislation includes the Federation University Australia Act 2010, University Statutes and Regulations
Award

Payment or benefit made on the basis of criteria established by the

University. An award could include prizes, scholarships, bursaries, student grants and University Awards

Bursary A bursary is financial or other aid provided for a student on the condition of financial need, or geography or demography.
DIBP Department of Immigration and Border Protection
Donation

A voluntary transfer of money or property to the University by way of

benefaction where no material benefit is received by the donor

eCOE electronic Confirmation of Enrolment issued to overseas students confirming their program of study.
ESOS The Education Services for Overseas Students Act 2000 of the Commonwealth of Australia.
Grant

A one off payment to assist the student in acquiring a good or

service.

International Student A Federation University Australia student with overseas citizenship studying on a FedUni campus under a Student Visa issued by DIBP
Kickstart Federation University Australia student scholarships registration program
Scholarship

A Scholarship is financial or other award provided for a student on the

condition of academic merit

Scholarships Office, Student Connect

The single channel through which Federation University Australia's funded bursaries, grants and scholarships are administered and a central agency for the promotion, administration of external scholarship opportunites. The Scholarships Office:

Provides advice and assistance within the University to develop scholarship ,bursary, grant applications for funding bodies;

Works with Faculties to develop targeted support for students, ie discipline specific items or equipment;

Promotes and markets bursary, grant and scholarship opportunities to potential and enrolled students;

Manages application and administration processes on behalf of Faculties and the Foundation.

Provides advice and assistance to students preparing applications for support and/or referral to other appropriate supports

Manages the disbursement of bursaries, grants and scholarship funds and equipment to students; and

Prepares evaluations and meets reporting requirements

Policy Statement

This policy provides the following set of guiding principles for the oversight and management of scholarships, bursaries and grants within the University which enable current students to achieve academic success through the provision of timely financial supports.

Principle Demonstrated by:
The University protects the confidentiality of information about students
  • safeguarding all personal information in accordance with Federation University’s Information Privacy Procedures.
  • ensuring that explanations are given to students at point of collection about how their personal information is to be used and how it will be shared.
The University is committed to providing a range of scholarships, bursaries and grants which supports the recruitment, retention and success of its students
  • ensuring that students are asked about what support they need and that a range of awards are constructed to match these needs.
  • determining that bursaries, grants and scholarships are targeted towards student of greatest need  through the use of valid attrition, retention and success data
The promotion, management, selection and awarding of scholarships, bursaries, grants is accountable to equity and fairness principles
  • confirming that all information relating to scholarships, bursaries and grants has clear eligibility guidelines and selection criteria which reflects the strategic interest of the University and intent of the donor (where appropriate)
  • ensuring that all scholarships, bursaries and grants are awarded through a consistent, equitable, transparent and coordinated process
The University will strengthen its portfolio of scholarships, bursaries and grants through strategic engagement with government and potential donors as well as through internal University allocations
  • ensuring that all applications for funds are consistent with the principles outlined in this policy
  • communicating all options for donors clearly on the University’s website  
  • distributing donor information actively through Alumni networks
The University will adhere to sound principles in the governance and administration of all scholarships, bursaries and grants
  • confirming that all financial transactions are carried out in accordance with the University’s Budgeting, Forecasting and Management Reporting Policy

Supporting Documents

Responsibility

  • Deputy Vice Chancellor, Student Support and Services is responsible for monitoring implementation, outcomes and scheduled review of this policy and its accompanying procedure
  • Director, Student Connect, Student Support and Services is responsible for maintaining the content of this policy as delegated by the Deputy Vice Chancellor, Student Support and Services
  • Manager, Scholarships Bursaries and Grants, Student Connect is responsible for the administration support for the maintenance of this policy as directed by the Director, Student Connect, Student Support and Services

Promulgation

The Bursaries, Grants and Scholarships Policy will be communicated throughout the University via:

  1. An announcement via FedNews website and on the ‘Recently Approved Documents’ page on the Policies Procedures and Forms located on the FedUni’s website
  2. Communication distribution Associate Deans at each Faculty / key University staff for scholarships
  3. Reference in documentation relating to individual bursaries, grants and scholarships, e.g. weblinks, brochures

Implementation

The Bursaries, Grants and Scholarships Policy will be implemented throughout the University via:

  1. An Announcement Notice via FedNews and on the FedUni Policy Central’s Policy Library ‘Recently Approved Documents’ page to alert the University-wide community of the approved Policy
  2. Staff induction sessions
  3. Training sessions