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Delegations

Academic Delegations Change Procedure

Policy Code: CG2044

Purpose
Scope
Legislative Context
Definitions
Actions
Supporting Documents
Responsibility
Promulgation
Implementation
Records Management

Purpose

This procedure will ensure that all Academic Delegations at Federation University Australia are maintained and current. It will allow for delegations to be added, deleted or changed subject to approval by Academic Board.

Scope

This procedure applies to all University staff.

Legislative Context

Definitions

Term Definition
Delegate Means an individual or a board, committee or other University body, established by or constituted under the University Statutes and Regulations, who has authority to act on behalf of, make decisions on behalf of or represent the University.
Officer Includes staff members, members of the University Council and members of any board, committee or other body established by or constituted under the University Statutes and Regulations.

Actions

  ACTIVITY RESPONSIBILITY STEPS
A.

Identifying the need for:

  • adding a new activity that requires an academic delegation
  • changing an existing delegation or activity
  • deleting an existing activity or delegation
 Officer
  1. Complete the Academic Delegations Change Form and submit to Chair, Academic Board via Academic Governance.
  2. Complete all sections of the form and provide enough context with supporting documentation to allow Academic Board Executive Committee (ABEC) to support the proposal
B. Approving or not approving the proposed new/changed delegation or activity. ABEC
  1. Consider the details of the form and if the requirements are to be approved
  2. Resolved by majority vote at ABEC meeting
C. Ratifying ABEC decision Academic Board (AB)
  1. Consider ABEC resolution and decision is ratified and recorded in Academic Board minutes.
  2. Advise person who submitted the proposal in writing if it is not approved, and the reasons why.
D. Updating approved changes Academic Governance
  1. Update the Academic Delegations Register on Federation University website if the proposal is approved by ABEC and ratified by AB.
  2. Advise person who submitted the proposal in writing

Supporting Documents

Academic Delegations Register

Academic Delegation Register Change Form

Forms

Responsibility

  • Academic Board (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
  • The Chair, Academic Board (as the Policy Sponsor) is responsible for maintaining the content of this procedure as delegated by Academic Board.

Promulgation

This procedure will be communicated throughout the University community in the form of:

1. An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Procedure;

Implementation

This procedure will be implemented throughout the University via:

  1. An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Procedure;
  2. Staff induction sessions; and
  3. Training sessions for relevant staff.

Records Management

Document Title Location Responsible Officer Minimum Retention Period
Academic Delegations Register Change Form The University’s approved records management system Academic Secretariat Officer or delegate

Originals can be disposed of once the administrative use has concluded

Electronic record will be retained in the University’s records management system
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Delegations of Authority Framework 
 


Approval Authority: Academic Board Original Issue 27/03/2020
Policy Sponsor: Chair, Academic Board Current Version: 22/06/2020
CRICOS Provider Number 00103D Review Date: 27/03/2023
Policy Code CG2044