- Legislative Context
- 1. Applying a risk management framework to minimise the potential for child abuse to occur
- 2. Adhering to University's Child Safe Code of Conduct
- 3. Educating staff and students about their responsibilities in ensuring child safety
- 4. Managing child safety reports in a compliant and consistent manner
- 5. Promotion of the involvement and awareness of children
- Supporting documents
- Records Management
This procedure details how the University will embed a culture of ‘no tolerance’ for child abuse and implement the Victorian Child Safe Standards. It covers material issues such as (i) what child abuse means, (ii) the forms it can take, (iii) the standards of behaviour expected, (iv) the risk management strategies against child abuse and (v) how to report issues of concern. This procedure will ensure that children experience the fundamental right to be safe from the following forms of harm:
- Physical violence;
- Sexual offences, including grooming with the intent to sexually abuse a child or engaging in sexual activity with a child under 16;
- Serious emotional or psychological abuse;
- Serious neglect; and
- Unfair treatment on the basis of disability, culture, gender identity, sexual orientation and/or religion.
It is a shared and collective responsibility of all members of the University Community to create a child safe culture and environment.
This procedure applies to all interactions with children associated with the University.
- Children, Youth and Families Act 2005 (Vic)
- Child Wellbeing and Safety Act 2005 (Vic) and the Child Safe Standards (Vic)
- Crimes Act 1958 (Vic)
- Federation University Australia Act 2010 (Vic)
- Federation University Australia Union Enterprise Agreement 2019 -2021
- The Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act)
- Australian Skills Quality Authority (ASQA) – Standards for RTO’s 2015
- VET Funding Contract
- Federation University Australia TAFE Teaching Staff Agreement 2019
- VRQA Guidelines to Minimum Standards 2019
- Working with Children Act 2005 (Vic)
A complete list of definitions relevant to this procedure is contained within the Child Safe Policy.
|A.||Developing and implementing strategies to identify and remove or reduce risks of child abuse||Associate Director, Risk and Integrity||
|Deputy Vice-Chancellors, Chief Operating Officer||
|B.||Utilising child safe recruitment practices||Recruiting supervisor and Human Resources||
|A.||Adhering to the University’s Child Safe Code of Conduct.||All members of the University Community||1. Adhere to the University’s Child Safe Code of Conduct.|
|A.||Ensuring all new employees are provided with an overview of the Child Safe Standards and the University’s commitment to child safety.||Human Resources||
1. Ensure the online corporate induction for new employees includes an overview of the Child Safe Standards, The University's Child Safe Policy and Procedure (including the failure to disclose and failure to protect offences) and the University’s Child Safe Code of Conduct.
2. Monitor completion of the online corporate induction for all new continuing and fixed-term employees.
3. Provide information on the Child Safe Standards and the University’s commitment to child safety on the University’s website. Advise managers and above to inform all staff (including casual and sessional staff) and also contractors within Victoria.
|B.||Ongoing training for all employees.||Human Resources||
1. Provide annual, updated refresher training to all staff on:
(i) their legal reporting responsibilities
(ii) warning signs that may indicate any of the following: physical, sexual, emotional and psychological, racial, cultural, religious abuse and/or neglect
(iii) acceptable and unacceptable behaviour under the University’s Child Safe Code of Conduct
2. Maintain records of completion.
|A.||Responding to an emergency on University Campuses or in University activities where a child has just been abused or is at immediate risk of harm||Any person at the scene||
|B.||Responding to an incident, disclosure or suspicion of child abuse||Any member of the University Community over 18 years||
|C.||Mandatory reporting to authorities by designated professionals where through the course of their profession or employment a reasonable belief is formed that a child is at significant risk of harm and in need of protection from physical injury or sexual abuse.||
Designated professionals under the Children Youth and Families Act 2005.
The following are mandatory reporters in Victoria:
|D.||Reporting to authorities where a reasonable belief is formed that a child is in need of protection||Any member of the University Community over 18 years||
|E.||Reporting to authorities where a reasonable belief is formed that a sexual offence has been committed by an adult against a child under 16||Any member of the University Community over 18 years||
|F.||Contacting parents/carers||Pro Vice-Chancellor / Dean / Director||
|G.||Removing someone from the University Community who poses a substantial risk||Deputy-Vice Chancellors / Chief Operating Officer (in consultation with the Legal Office and Director, Human Resources)||
|H.||Investigating allegations against a FedUni staff member, volunteer, contractor or officeholder||Legal Office/Human Resources||
|I.||Providing on-going support||Pro Vice-Chancellor / Dean / Director||
|A.||Increase staff and students’ awareness of the University Child Safe Policy and Procedure||Human Resources, Legal Office and Student Experience||
- Child Safe Policy
- Child Safe Code of Conduct
- Four Critical Actions Flowchart
- Children in University Activities Policy
- Children in University Activities Procedure
- Risk Management Framework
- Equal Opportunity and Valuing Diversity Policy
- Health and Safety Policy
- Security Policy
- Recruitment and Merit Selection Policy
- Recruitment and Merit Selection Procedure
- Working with Children Check Policy
- Working with Children Check Procedure
- Report Recording Document - PROTECT Responding to Suspected Child Abuse: A Template for all Victorian Schools
- Child Safe Standards - Guidance for TAFEs & RTOs (DEET)
- Child Safe Standards - Guidance for Universities (DEET)
- A Guide for Creating a Child Safe Organisation (CCYP)
- Empowerment and participation of children (CCPY - Tip Sheet for Child Safe Organisations)
- Child Safe Code of Conduct (DOCX 177.1kb)
- Four Critical Actions for VET & Higher Education Providers (PDF 136.3kb)
- HIRAC Child Safety (PDF 106.1kb)
- Chief Operating Officer (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
- Director, Corporate Governance (as the Policy Sponsor) is responsible for maintaining the content of this procedure as delegated by the Chief Operating Officer.
The Child Safe Procedure will be communicated throughout the University community in the form of:
- an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved procedure; and
- distribution of e-mails to Pro Vice-Chancellors, Deans and Directors.
The Child Safe Procedure will be implemented throughout the University via:
- an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved procedure;
- staff induction sessions
- training sessions
|Document Title||Location||Responsible Officer||Minimum Retention Period|
|HIRAC for Child Safety||Relevant school or directorate||Pro Vice-Chancellor / Dean / Head of School / Director.||7 Years|
|PROTECT Responding to Suspected Child Abuse: A Template for all Victorian Schools||University Legal Office||Director, Corporate Governance||Permanent retention|