Health and Safety
- Health and Safety Policy
- Health and Safety Management Procedure
- Work Related Driving Procedure
- Printable PDF Version
- Legislative Context
- Supporting Documents
- Records Management
This procedure addresses risks associated with University-related driving (as defined) to prevent as far as practicable injury, ill health and property damage arising from traffic accidents.
This procedure applies to all members of the University community who take part in University-related driving and to University employees who supervise them.
- Occupational Health and Safety Act 2004 (Vic)
- Work Health and Safety Act 2011 (Qld)
- Road Safety Act 1986 (Vic)
- Road Safety Road Rules 2009 (Vic)
- Transport Operations (Road Use Management) Act 1995 (Qld)
A complete list of definitions relevant to this procedure is contained within the Health and Safety Policy.
A further list of definitions specifically relevant to this procedure is included below:
|University-related driving||The act of driving any vehicle on public roads in the context of University activities. It does not include commuting between a private residence and work, but includes travelling between campuses.|
|A.||Ensuring you hold the correct licence and certificate||Driver||
|B.||Ensuring you have the necessary experience and competencies||Driver||
|C.||Performing pre-operation checks and adjustments||Driver||
|D.||Obeying all road rules||Driver||
|E.||Travelling at moderate speed||Driver||
|F.||Adopting a low-risk driving style||Driver||
|G.||Preventing, recognizing and controlling fatigue||Driver||
|Maximum continuous driving time||2 hours and 30 minutes (minimum 15-minute break required)|
|Maximum total drive-and-work time during a 24-hour period (when less than 2 hours of driving are conducted at night time)||12 hours (minimum 10-hour break required before driving again)|
|Maximum total drive-and-work time during a 24-hour period (when 2 hours or more of driving are conducted at night time)||10 hours (minimum 10-hour break required before driving again)|
*Note 1: these maximum times apply to car drivers. They do not replace the regulatory requirements applicable to bus and truck drivers.
*Note 2: University-related travel (e.g. by plane) is included in the computation of maximum drive-and-work times. Therefore, when returning from an overseas work trip, you may exceed these times if you drive back from the airport without an appropriate rest period beforehand. In such cases, consider organising in advance to be picked up from the airport, or taking a combination of public transport and taxi to get home.
|H.||Managing the effects of alcohol||Driver||
|I.||Managing medication side effects||Driver||
|J.||Restricting the use of phones||Driver||
|K.||Transporting materials or equipment||Driver||
|L.||Being careful around heavy vehicles||Driver||
|M.||Caring for vulnerable road users||Driver||
|A.||Maintaining communication with the University when off campus||Driver||
|B.||Preventing violence against you||Driver||
|C.||Protect personal and University property||Driver||
|A.||Dealing with vehicle problems||Driver||
|B.||Managing the scene of a traffic accident||Driver||
|C.||Dealing with emergencies||Driver||
|A.||Fulfilling responsibilities under OHS law||Supervisor/manager of any person conducting University-related driving||
|B.||Handle grievances associated with University-related driving||Supervisor/manager||
The University Health and Safety Policy Committee, as the Approval Authority, is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
The Manager – Health, Safety and Wellbeing, as the Policy Sponsor, is responsible for maintaining the content of this procedure as delegated by the University Health and Safety Policy Committee.
The Driving Procedure will be communicated throughout the University community in the form of an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Procedure.
The Driving Procedure will be implemented throughout the University via:
- An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Procedure; and
- Inclusion in the annual OHS planning process.
|Document Title||Description||Responsible Officer||Minimum Retention Period|
|Accidents||Records relating to accidents in which vehicles used or maintained by the agency are involved||Property and Infrastructure||Destroy 7 years after vehicle is disposed of|
|Infringements||Records relating to traffic infringements involving vehicles used or maintained by the agency||Property and Infrastructure||Destroy 7 years after action completed|
|Leasing||Records documenting the acquisition, administration and management of leased vehicles. Includes fuel billing reports and vehicle exception reports||Property and Infrastructure||Destroy 7 years after lease expires or is terminated|
|Leasing||Records documenting the administration of short term rental vehicles||Property and Infrastructure||Destroy 7 years after action completed|
|Log Book||Vehicle log books and booking records||Property and Infrastructure||Destroy 2 years after administrative use has concluded|