Parking

Parking Procedure

Policy code: FN1498
Policy owner: Director, Property and Infrastructure
Approval authority: Chief Operating Officer and Chief Financial Officer
Approval date: 17 May 2002
Next review date: 10 May 2024

Purpose

The University aims to provide a safe and equitable parking service for University staff, students, visitors and University service providers. Parking is allocated to ensure the safety of users and access for Emergency Services.

Scope

This procedure applies to all University staff, students, visitors and service providers across all campuses.

Definitions

Term Definition
Permit Zone 1, 2 or 3: Authorised spaces reserved for official visitors. For example, VIPs, Council members and similar.

Permit Zone 4:

(unreserved)

Unreserved spaces for those permit holders between the hours displayed on the parking signs. These spaces operate on a first come first serve basis and does not guarantee that a parking space will be available at all times.

Please note: Staff who use a vehicle that has a FedUni logo attached are permitted to park in Zone 4 permit areas if spaces are available.

Permit Zone 7:

(reserved)

Reserved spaces for permit holders who pay the prescribed fee to do so between the hours displayed on the parking signs.
Resident Student Permit Unreserved spaces for resident students in residence parking areas.
Disabled Persons Parking Bays: Reserved for persons who hold a current Blue, Category One or Green Category 2 Disability Parking Permit issued by a municipal Council. Where disabled spaces are full, holders of disabled parking permits may use Zone 4 spaces or short-term spaces as required.
 Loading Zones: Reserved for Loading/unloading of goods/services to the University's Campuses.
 Cycle Areas: Authorised places for motorcycles and bicycles free of charge.
 Short Term Spaces: Short term parking areas are located around the campuses to assist visitors who wish to make a brief visit to the University's campuses of between 15 minutes and 30 minutes as identified by signs.
 No Stopping: Spaces reserved for Emergency Vehicles only.
 Free Areas: Authorised spaces reserved for parking outside of the permit and restricted areas, free of charge.
One Day Parking Permits: One Day Parking Permits are only available for the use of University visitors and external service providers.

Parking Areas

Maps of the Berwick, Camp Street, Gippsland, Mt Helen & SMB parking areas are available. Refer to the ‘Supporting Documents’ section.

Permit Zones

The following are considered permit zones:

  • Permit Zone 1, 2 and 3
  • Permit Zone 4
  • Permit Zone 7
  • Disabled Persons Parking Bays

Grassed areas are not considered parking areas and parking is not permitted.

Parking on areas not defined as a carpark e.g. grassed areas or nature strips may result in an infringement notice being issued.

Permits

Permits are issued to staff and students of the University and are approved by the University and issued by Property and Infrastructure.

Only vehicles displaying a current parking permit can park in a permit zone and must clearly display the permit. There are only a limited number of permits available.

Waiting List

The number of parking permits available is limited. If a permit is not available at the time of application you will be placed on the parking permit waiting list.  

Applying for a Permit

You need to fill in a Parking Permit Application form. Refer to the Forms section within this procedure.

Permit Form Type

  • Parking Permit Application - staff or students
  • Resident Student Parking Permit Application - resident students living in student accomodation
    These parking spaces are limited and allocated on a first come basis.
    This permit does not guarantee a parking space will be available
    .
  • Request for Waiving of Parking Infringements - staff and students

Forward parking permit applications to:

By Mail:

  • Eastern Campuses
    Property and Infrastructure, PO Box 859, BERWICK 3806
  • Western Campuses
    Property and Infrastructure, PO Box 663, BALLARAT 3353

Email:  propertyinfrastructure@federation.edu.au

In Person:

Property and Infrastructure Office

  • Berwick Campus, Ground Floor Foyer, Building 903
  • Mt Helen Campus, East Terrace, Building G
  • SMB Campus, Lydiard Street South, Building E

Payment of Permits

Parking permit payments are prohibited to be paid from University funds unless authorized by the Vice-Chancellor.

Salary Deduction

Permits can be paid for by salary deduction if the applicant is a permanent staff member. Staff employed on a casual or fixed term basis are not eligible to salary sacrifice.

Cashier Office Payments

On approval by Property and Infrastructure, permit payments can be made with credit card at:

Card Authorisation Request

Fill in the Credit Card Authorisation Request section on the Parking Permit Application Form and submit to Property and Infrastructure.

Refunds

When leaving employment with the University, staff must return their permit to Property and Infrastructure. Refunds for an unused portion of the year will be provided on a pro rata basis upon request and subject to return of the permit.

Lost, Stolen or Damaged Permits

Lost, stolen or damaged parking permits must be reported via the Cancel/Replace Parking Permit Application Form (Form C) and forwarded to Property and Infrastructure (Refer to Applying for a Parking Permit Section for forwarding details)

A charge of $20.00 will be incurred for the processing of a replacement permit.

How to Display Permit on Vehicle

All permits must be clearly displayed on the vehicle's front windscreen. Permits should be adhered to the lower left hand driver’s side of the windscreen at all times.

Permits are valid on the registered vehicle as noted on the permit application only and are not transferable. Failure to comply will result in cancellation of your parking permit.

Vehicles parking in a permit area who do not have a valid permit displayed may incur a parking infringement notice and payment will be pursued by the University.

Use of Parking Permits between Campuses

Permit Held Parking Allocation
Zone 4 Zone 4 – Berwick, Mt Helen and SMB Campus
Zone 7 - Berwick Zone 4 - Berwick, Mt Helen and SMB Campus
Zone 7 - Camp St Zone 4 - Berwick, Mt Helen and SMB Campus
Zone 7 - SMB Zone 4 – Berwick, Mt Helen and SMB Campus
Zone 7 – Mt Helen Zone 4 – Berwick, Mt Helen and SMB Campus

Note:

Gillies Street, Gippsland, Horsham, Mt Rowan and Stawell Campuses have free parking available.

One Day Parking Permits

One Day Parking Permits are only available for the use of University visitors and external service providers and can be obtained by request from Property and Infrastructure:

  • Eastern Campuses    
    Berwick:      03 5122 6086
    Gippsland:   03 5122 6688                           
  • Western Campuses
    Mt Helen:       03 5327 9520
    SMB:             03 5327 8051
    Email: propertyinfrastructure@federation.edu.au

Parking Permit Fees

Where parking permits are salary sacrificed, GST does not apply, as the transaction is regarded as being internal and payroll, both not subject to GST.

If you purchased a 2020 permit that was not used due to COVID restrictions, your payment for a 2021 permit will be waived in lieu.

For current parking permit costs, refer to the following link below in Supporting Documents.

Parking Infringements

Parking infringements must be paid within 28 days  of the date the infringement notice was issued. Failure to pay infringements may result in legal action.

Responsibility

  • Chief Operating Officer/Chief Financial Officer (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure. 

  • Director of Property and Infrastructure (as the Policy Sponsor) is responsible for maintaining the content of this policy as delegated by the Chief Operating Officer/Chief Financial Officer.

Promulgation

This procedure will be communicated throughout the University community via:

  • A FedNews announcement for all staff and students and on the ‘Recently Approved Documents’ page on the University’s Policy Central website.

Implementation

The Parking Procedure will be implemented throughout the University via:

  1. An Announcement Notice under the University's news website (both Staff and Student News)
  2. The University’s Policy Library  - ‘Recently Approved Documents’
  3. Reference to the Parking Procedure in the University Staff Guide
  4. Reference to the Parking Procedure in the University Student Handbook

Records Management

Title Location Responsible Officer Minimum Retention Period
Parking Permit Application Property and Infrastructure Administrative Assistant 7 years
Resident Student Parking Permit Application Property and Infrastructure Administrative Assistant 7 years
Cancel/Replace Parking Permit Application Property and Infrastructure Administrative Assistant 7 years
Request for Waiving of Parking Infringement Property and Infrastructure Administrative Assistant 7 years
Parking Permit Salary Sacrifice Agreement Property and Infrastructure Administrative Assistant 7 years