Research Publications Repository (FedUni Research Online) Policy

Policy Code: IM1525


The purpose of the Federation University Australia Research Publications Repository (FedUni ResearchOnline) is to create an accessible store of the intellectual and research output from researchers at the University, including Higher Degree by Research (HDR) students, its scholars and other staff. 

FedUni ResearchOnline will preserve this output for posterity, provide open access for other researchers, assist Federation University Australia researchers and authors to meet the requirements of funding bodies (e.g. Australian Research Council and National Health and Medical Research Council) to make the results of their research publicly accessible, and will increase the use, impact and awareness of Federation University Australia research output.

This policy defines the scope of the repository and its content and the types of files and documents that will populate it.


This policy applies to all research and scholarly outcomes generated while the author has a formal association with the University, except for those for which the author has entered into an incompatible licensing or publication agreement.


Term Definition
ARC Australian Research Council
ERA Excellence in Research for Australia
Institutional repository An online archive to collect and preserve, electronically, the intellectual output of an institution.
Open access (OA) Open access aims to disseminate knowledge and materials broadly and freely across the Internet and in doing so remove most of the traditional access restrictions to these materials, such as cost and geographic barriers.
Submitted version The version that has been submitted to a journal for peer review.
Accepted version The author-created version that incorporates referee comments and is the accepted for publication version.
Published version The version that is copy-edited and formatted as it appears in the journal.
Research A scholarly activity that involves the invention and generation of ideas, images, performances, artefacts (including design) where these lead to a new or substantially improved materials, devices, products or processes. In the sense of scholarship, research can mean the creation, development and maintenance of the intellectual infrastructure of subjects and disciplines (adapted from The Australian Code for the Responsible Conduct of Research)

Policy Statement

1. Items representing the available research and scholarly output of the University will be located in the Federation University Australia Research Publications Repository (FedUni ResearchOnline):

The following scholarly material will be included:

(a)   refereed and un-refereed research articles in one of the following categories:

  • submitted versions of research literature, conference contributions and papers;
  • accepted versions of research literature, conference contributions and papers;
  • published versions of research literature, conference contributions and papers;
  • versions submitted for the ERA research publications collection;

(b)   theses - PhD & Masters by Research;

(c)   scholarly research in the form of videos, slides of art works etc.

Material intended for commercialisation or individual royalty payment or revenue for the author or Federation University Australia material containing confidential information will not be included in the repository.

2. Items may only be deposited where at least one author has a formal association with the University. This includes, but is not limited to, academic staff, postgraduate students, researchers, and research or teaching affiliates.

3. Deposit of items in the repository is by non-exclusive agreement and the author is free to publish any version of the work elsewhere. For an article to be deposited in full, one of the following conditions must apply:

  • the author must hold the copyright; or
  • permission has been obtained from the publisher; or
  • the publisher as copyright holder allows e-prints to be held in an institutional repository.

Where publisher embargoes or other conditions exist that restrict open access, FedUni ResearchOnline will comply with those restrictions.

4. Items deposited in the repository will be retained indefinitely.


Associate Librarian Collections & Access

Repositories & Access Librarian

Legislative Context



The Research Publications Repository (FedUni Research Online) Policy will be implemented throughout the University via:

  1. An Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy - ‘Recently Approved Documents’ and ‘Policy Search’ webpages to alert the University-wide community of the approved Policy, and/or
  2. Information Sessions and/or
  3. Training Sessions and/or
  4. Documentation distribution, eg. posters, brochures.