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Learning Pathways

Approval and Recognition of Non-Award, Shorter Form Credentials Procedure

Policy Code: LT2045

Purpose

This procedure articulates the process for the approval, delivery and recognition of non-award, shorter form credentials at Federation University. It aligns with the intent of the Learning Pathways Policy to encourage a diverse set of arrangements and models for developing learning pathways and qualification linkages at the University.  

Scope

A shorter form credential typically addresses a particular form of knowledge or skill, enables admission into further education, or attests the completion of component parts of a full qualification or some previous learning or study.

This procedure applies to the following two categories of non-award: shorter form credentials that are not eligible for academic credit, or shorter form credentials that are eligible for academic credit:

Category A: A shorter form credential that is ineligible for academic credit

Category A credentials have no specific relationship to current AQF qualifications and may include the following types of shorter form credentials,

  • short courses (non-AQF-based higher education short courses)
  • micro-credentials
  • MOOCs (that do not provide credit to existing qualifications)
  • professional and vendor courses such as finance and information technology courses.

Category B: A shorter form credential that requires an academic approval process and is eligible for academic credit

Category B includes two groups of shorter form credentials (as set out in the Australian Qualifications Framework Discussion Paper (2018, December):

Group 1:

  • short courses
  • incomplete qualifications.

Group 2: (preparation for entry to AQF qualifications, with or without credit)

  • enabling and foundation courses (that are focussed on university admission or the provision of core skills such as numeracy and literacy)
  • Massive Open Online Courses (MOOCs) (that provide credit toward AQF qualifications)

Legislative Context

  • Federation University Australia Act 2010
  • The Tertiary Education Quality and Standards Agency Act 2011 (TEQSA Act)
  •  Higher Education Standards Framework (Threshold Standards) 2015
  • The National Vocational Education and Training Regulator Act 2011
  • Standards for Registered Training Organisations (RTOs) 2015

Definitions

Term Definition
Shorter form credentials

A shorter form credential typically addresses a particular form of knowledge or skill, enables admission into further education, or attests the completion of component parts of a full qualification or some previous learning or study. There are two categories of shorter form credentials:

Category A: a shorter form credential that is ineligible for academic credit

Category B: a shorter form credential that requires an academic approval process and is eligible for academic credit

Non-award An individual work requirement, course or series of courses that does not, in itself, lead to the award of a whole certificate, diploma or degree.

Actions

Summary

  Category A Category B
Type
  • short courses (non-AQF-based higher education short courses)
  • micro-credentials
  • MOOCs (that do not provide credit to existing qualifications)
  • professional and vendor courses such as finance and information technology courses.

 

Group 1:

  • short courses
  • incomplete qualifications.

 

Group 2: (preparation for entry to AQF qualifications, with or without credit)

  • enabling and foundation courses (that are focussed on university admission or the provision of core skills such as numeracy and literacy)
  • Massive Open Online Courses (MOOCs) (that provide credit toward AQF qualifications)

 

A business case is required for establishment of the credential Yes, on the Shorter Form Credential Establishment and Variation Form Yes on the Shorter Form Credential Establishment and Variation Form
A certificate of attainment is awarded yes yes
The credential can be entered into course finder optional optional

The credential contributes credit towards, or is an entry requirement  for, an academic program

(Note that credit will not be granted towards the completion of a non-award program; but that Category B credentials may be used as credit towards subsequent study in award programs)

no yes
The volume of learning for the credential  is equivalent to that required for a 15 credit points course at a nominated AQF level no yes
A student number will be allocated to each student  who undertakes the credential yes yes
A record of enrolment, assessment and completion will be stored in the student records system yes yes
Formal assessment is completed no yes
Results are ratified by School board no yes

Category A: Credential Approval

  ACTIVITY RESPONSIBILITY STEPS
A Gain approval for a Category A credential Applicant
  1. Identify or establish a non-award program code and title and a course code and title. PMC can advise.
  2. Determine cost structure in consultation with Student Finance.
  3. Complete the Shorter Form Credential Outline (Category A - Higher Education).
  4. Complete part 1 of the Shorter Form Credential Establishment and Variation Form.
  5. Submit to School Board.
B Approve shorter form credential and delivery arrangements School Board
  1. Shorter form credential and delivery arrangements will be approved by School Board.
  2. Submit to HECC for noting.

Category A Credentials: Recognising and Recording

  ACTIVITY RESPONSIBILITY STEPS
A. Recognising completion Graduation Office
  1. Graduation Office recognises completion of the credential with a certificate of participation or a digital badge for recording in the student management system.
B. Recording credentials Student HQ
  1. Configure and capture in the University’s central student records system.

Category B: Approval

  ACTIVITY RESPONSIBILITY STEPS
A Gain approval for a Category B credential Dean
  1. Identify or establish a non award program code and title, and a course code and title. PMC can advise.
  2. Determine cost structure in consultation with Student Finance.
  3. Complete Course Outline Form using the Course Outline Guidelines (see Forms section below) or attach an existing course outline.
  4. Complete parts 1 & 2 of the Shorter Form Credential Establishment and Variation Form
  5. Submit to School Board
School Board
  1. Reviews and approves the documentation above.
  2. Submits to Higher Education Curriculum Committee (HECC) for approval.
HECC
  1. Approves the shorter form credential.
C. Adding to Course Finder Program Coordinators, Program Support & Technical Services (HE)
  1. Shorter form credentials may be added to Course Finder but it is not compulsory.
  2. Course Finder request forms must be completed for these pages to be added / updated.
  3. The request forms are located at: https://federation.edu.au/staff/business-and-communication/marketing-and-communications/course-finder-updates

Category B Credentials: Recognising and Recording

  ACTIVITY RESPONSIBILITY STEPS
A. Recognising completion Graduation Office Graduation Office recognises completion of the credential with a statement of attainment or a digital badge that is recorded in the Student Management System.

Responsibility

  • Academic Board (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
  • Chair, Academic Board (as the Policy Sponsor) is responsible for maintaining the content of this procedure as delegated by the (title above).

Promulgation

This procedure will be communicated throughout the University via:

1.   A FedNews announcement and on the ‘Recently Approved Documents’ page on the University’s Policy Central website.

2.   Distribution of e-mails to Head of School / Head of Department / University staff.

3.   Documentation distribution, eg. posters, brochures.

4.   Notification to Schools.

Implementation

This procedure will be implemented throughout the University via:

1.  A FedNews announcement and on the ‘Recently Approved Documents’ page on the University’s Policy Central website.

Records Management

Title Location Responsible Officer Minimum Retention Period

Master set of curriculum approval records submitted for approval or accreditation including:

Course Outline Form

Course Outline Guidelines

Shorter Form Credential Establishment and Variation Form

Shorter Form Credential Outline (Category A - Higher Education)

The University's approved records management system Dean Permanent