Reviewing and Monitoring Institutes/Schools/TAFE

Reviewing and Monitoring Institutes/Schools/TAFE Policy

Policy Code: LT952

Purpose

As part of its corporate and academic governance processes, the University will conduct reviews of its higher education Institutes/Schools and TAFE Centres for the purpose of:

  1. Providing advice on their internal organisation/management and their relationship with the University.
  2. Monitoring and assessing their performance and that of their programs within the context of the University's Strategic Plan and relevant regulatory frameworks.
  3. Developing action plans to address areas for improvement.
  4. Identifying strengths and good practices that can be shared across the organisation.
  5. Planning their future development.

Scope

The policy applies to higher education Schools/Institutes and TAFE Centres.  

Legislative Context

  • Federation University Australia Act 2010
  • The Tertiary Education Quality and Standards Agency Act 2010 (TEQSA Act)
  • Higher Education Standards Framework (Threshold Standards) 2021
  • Standards for Registered Training Organisations (RTOs) 2015

Policy Statement

Reviews will be conducted in accordance with the following principles and the Reviewing and Monitoring Institutes/Schools/TAFE Procedure.

Higher Education

Authority and Timing

  1. Reviews of Institutes/Schools will be conducted every five years and reported to the relevant Deputy Vice-Chancellor who will notify Council and Academic Board that a review has been commissioned.
  2. Reviews are scheduled by the relevant Deputy Vice-Chancellor and this schedule is available upon request.
  3. A review may be requested out of the normal review cycle.
  4. A review may include a visit to the site/s.

Review Panels

  1. The Review Panel members will be appointed by the relevant Deputy Vice-Chancellor who will seek advice from within their unit regarding suitable external participants to serve on the Review Panel.
  2. The panel members will be:
    • Chair: An independent external chair who will be the nominee of the relevant Deputy Vice-Chancellor
    • Two members of the Professoriate of the University who are from other Institutes.
    • One external member with wide experience in a cognate area, including where appropriate, members from the professions/industry.
    • One member of the University Council nominated by the Chancellor.
  3. An Executive Officer will be appointed by the relevant Deputy Vice-Chancellor to support the Review Panel with responsibilities as per the Reviewing and Monitoring Institutes/Schools/TAFE Procedure. The Executive Officer will be selected based on skills and availability and should not be from the same unit as that being reviewed. An Executive Officer can be selected from the pool of casual staff.

Terms of Reference

To consider:

  1. The contribution of the Institute/School through its strategic and operational plans to the University's Strategic Plan.
  2. The appropriateness and effectiveness of its organisation and management, including:
    • the effectiveness of leadership and management.
    • the role of the unit within the University and its relationships with other units.
    • the staffing profile (for example age, gender balance, qualifications) and its approach to human resource management, including staff development for academic and general staff.
    • student and staff access to infrastructure, including space and equipment.
    • utilisation and sufficiency of resources, including financial and other assets and the provision of fully-funded education both within Australia and overseas.
  3. The appropriateness and effectiveness of its performance with respect to:
    • New program planning and development and the appropriateness of existing and planned programs.
    • the management of teaching and learning quality.
    • student and graduate outcomes including rates of retention, progression, and completion benchmarked against other providers.
    • for academic Institutes: research planning and achievement including quality and quantity of outputs, research income, research training, and congruence with the University’s research plan.
    • the nature and success of internal and external partnerships, relationships and activities.
    • international activities.
    • the effectiveness of marketing and success in attracting students.
    • commercial activity.
  4. Areas of excellence, potential and opportunities for improvement.
  5. To provide advice on any other matters referred to the Panel. 
  6. Additional Terms of Reference may be identified in response to particular circumstances.

Reporting of Review Outcomes

  1. The Review Panel will report to the relevant Deputy Vice-Chancellor who will seek a response from the Institute/School. The Panel Report and Response will be sent to Academic Board Executive Committee (ABEC) for advice. Using the Panel Report, Response and ABEC’s advice, the relevant Deputy Vice-Chancellor will discuss the review report with the Vice-Chancellor to determine actions that arise from the review. The Vice-Chancellor will provide advice on the review to Council and Academic Board.
  2. The Institute/School will report on the implementation of the outcomes of the review as required by the relevant Deputy Vice-Chancellor
  3. Minimum annual performance indicators will be used to measure interim progress.

TAFE

Authority and Timing.

TAFE Centre reviews will be conducted quarterly and reported to the Pro-Vice Chancellor (PVC) (VET).

Reviews are scheduled by the Pro-Vice Chancellor and this schedule is available on request.

Review Panels and Terms of Reference

Review panel structure, topics for discussion and performance measures are detailed in the Performance Panel Guidelines and Performance Panel Template.

Responsibility

  • Academic Board (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this policy and its accompanying procedure/s.
  • Chair, Academic Board (as the Policy Sponsor) is responsible for maintaining the content of this policy as delegated by Academic Board.

Promulgation

This policy will be communicated throughout the University via:

  1. A FedNews announcement and on the ‘Recently Approved Documents’ page on the University’s Policy Central website.

Implementation

This policy will be implemented throughout the University via:

  1. An Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Policy
  2. Inclusion in the University's online Policy Library.
  3. Distribution of e-mails to relevant staff.