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Work Integrated Learning

Work Integrated Learning (WIL) Placement Policy

Policy Code: LT1711


Work Integrated Learning (WIL) Placement opportunities are an important component of employability, engagement and skills development in a variety of Vocational Education Training (VET), Vocational Certificate of Applied Learning (VCAL) and Higher Education (HE) learning and teaching environments. This Work Integrated Learning Placement (WIL Placement) policy and its associated documents are necessary to comply with the requirements of the Tertiary Education Quality Standards Agency (TEQSA), external accreditation agencies and to clearly define Federation University's overarching approach in the delivery and monitoring of programs that offer WIL Placement.


This policy relates to domestic and international students in VET, VCAL, Higher Education or research programs undertaking WIL Placement requirements as part of their study program. WIL Placement requirements include, clinical placement, field education professional experience and industry placement undertaken as a requirement or an option of a program and/or course of study. The intent of this policy is to provide students with a positive and effective learning experience which will benefit all parties involved and assist students in their preparation for future employment.

This policy does not apply to:

  • A Vocational Education and Training in Schools (VETiS) program delivered as part of a third party agreement with a Secondary School which undertake the training and assessment;
  • The University training its own staff;
  • Apprentices and trainees employed under a training agreement; and
  • Commercial/industry training program agreements between the University and commercial enterprise.
  • Volunteering


Term Definition
Manager, WIL (Internal) Administrative manager responsible for procedures and coordination of WIL placements at Higher Education University level.
WIL Professional Staff (Internal) A Federation University Australia staff member who is responsible for the administrative processes associated WIL placement.
WIL Program Coordinator (Internal) A Federation University Australia academic staff member who is responsible for the coordination of students in WIL placement arrangements. The title may vary in each school environment.
WIL Mentor (Internal) An academic facilitator between the Federation University WIL Program Coordinator, the WIL Workplace Supervisor and the student.
Placement Provider (External) Industry workplace providing a work integrated learning practical placement learning environment to a Federation University student as a host organisation.
WIL Workplace Supervisor (External) The key contact person employed by the Placement Provider organisation who will provide or organise appropriate supervision for the University student during the WIL Placement arrangement. This is a legal requirement.
WIL Placement Agreement A written agreement between Federation University and an appropriate host organisation and a student. It includes work observation and other forms of workplace learning. This also includes Clinical Placement, Professional Experience and Industry Placement.
Placement An assessable component of a qualification, designed to provide students with the opportunity, and the means, to apply skills and knowledge obtained through the study of their qualification in a supervised and authentic environment. 

A placement experience within an organisation where by students can gain an understanding of and an ability to analyse the internal and external environment of the Host Organisation. Students will be expected to demonstrate critical analysis and the development of recommendations to a specific area of the organisation's activity.

Overseas placement A placement experience in a foreign country. Exposure to a different University (including curriculum, staff and students), organisations and culture/country/history and social norms which lead to greater learning beyond the classroom. 
Project Real-life business projects provided by Host Organisations or academics relating to their specific discipline area and aligned with the Universities graduate attributes. 
Structured Work-based Learning (SWL) On-the-job training during which a student is expected to master a set of skills or competencies, related to a course accredited by the Victorian Registration and Qualifications Authority (VRQA) or the Australian Skills Quality Authority (ASQA) and undertaken as part of either the Victorian Certificate of Education (VCE) or Victorian Certificate of Applied Learning (VCAL).

Policy Statement

This policy sets out clear requirements for the three stakeholders involved with the WIL arrangements. It ensures that the roles and responsibilities of the student, Placement Provider supervisor, and the Federation University staff are clearly defined and transparently applied to all WIL opportunities. The purpose of this policy is to ensure that Federation University supports Work Integrated Learning as a reflection of its commitment to employability, communities and the regions, and that University students are given the best possible WIL experience relevant to their chosen program. This involves a variety of WIL alternatives from mandatory School-based placements to options within courses of study across the university.

Supporting Documents

VET Work Based Training and Practical Placement Requirements Procedure

Higher Education Work Integrated Learning Placement Requirements Procedure

Higher Degree by Research Work Integrated Learning and Internships Procedure (to be developed)


  • Academic Board (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this policy and its accompanying procedure/s.
  • Chair, Learning & Teaching Committee (as the Policy Sponsor) is responsible for maintaining the content of this policy as delegated by the (title above)


The Work Integrated Learning Placement Policy will be communicated throughout the University via:

  • An Announcement Notice under "FedNews";
  • Communication sent via Moodle (FedUni online; FedUni VET Online);
  • Inclusion on the University's online Policy Library; and/or
  • Distribution of e-mails to Dean / Associate Director/ University staff; and/or
  • Distribution of documentation for example posters, brochures, moodle staff area internet site; and
  • Presentation of this information regularly via staff forums.


The Work Integrated Learning Placement Policy will be implemented throughout the University via:

  1. Information Sessions; and/or
  2. Training Sessions; and/or
  3. Discipline specific sessions.