Induction

Induction Policy

Policy code: HR960
Policy owner: Director, People and Culture
Approval authority: Chief Operating Officer and Chief Financial Officer
Approval date: 12 December 2000
Next review date: 22 February 2027

Purpose

As Australia’s leading regional University, we continue to transform lives and enhance communities; ensuring a strong and sustainable university for all.

The Induction Policy (the Policy) ensures all Employees are provided with key information on working at the University including Policies, Procedures, compliance requirements and legislation associated with their employment through an appropriate Induction and Onboarding program.

Our Induction activities will reflect our strategic and operational objectives, our Living Values Charter, and enhance our commitment to being a first-choice employer and destination for students.

Scope

All staff at our campuses, sites, and centres of Federation University Australia.

Definitions

Term Definition
Adjunct appointee An expert in the relevant profession, working within industry or the community, who offers a valuable contribution to the University’s teaching, learning, research and/or advisory and/or other committees. Appointees are not eligible to be or become members of School Committees.
Apprentices and trainees People who may be employed by a third-party provider on an apprenticeship or traineeship and undertake duties as an apprentice or trainee with the University.
Compliance modules Modules in addition to online corporate induction which form part of the induction process.
Continuing staff member A University staff member whose employment who has no fixed end date and may be on either a full-time or fractional part-time basis.
Casual/sessional staff member

A University staff member who is:

  • offered a job;
  • the offer does not include a firm advance commitment that the work will continue indefinitely with an agreed pattern of work; and
  • the offer is accepted knowing that there is no firm advance commitment to become an employee.
Existing staff member A person who holds a current contract of employment with the University.
Fixed-term staff member

Employment for a specified term or ascertainable period, where the employment contract will

  • specify a period of employment (or circumstances in lieu of a finishing date); and
  • reason/s for the appointment being fixed-term as identified in the relevant enterprise agreement.

Fixed-term appointments may be on either a full-time or fractional part-time basis.

General staff refer to the Federation University Australia Union Enterprise Agreement 2019–2021.

TAFE teaching staff refer to the Federation University Australia TAFE Teaching Staff Agreement 2019.

Honorary appointee A highly regarded individual within their area of expertise/discipline with whom the University has established an ongoing association of mutual benefit to both parties.
Honorary Professor appointee
  • A retired professor of the University who after retirement is engaged in research relevant to some discipline of University studies; or
  • a professor of another university engaged in research work relevant to some discipline of University studies.
Living Values Charter Our Living Values Charter underpins the strategic plan by defining our five shared values and defines core behaviours which demonstrate these values.
Local Induction Introduction to the local work area where the staff member will be undertaking their daily tasks.
New staff member

A person who

  • has not previously been employed by the University and holds a new contract of employment;
  • has previously been employed by the University who has been re-employed following a break in service; or
  • is a casual or sessional staff member who has obtained a fixed-term or continuing appointment.
Occupational Health and Safety (OHS)Induction Introduction to University-wide and local health and safety matters.
Online Corporate Induction

An online module designed to empower staff to acclimate to their new position and environment as soon as possible. It is a condition of employment that new staff complete the online Corporate Induction within one month of commencing in the position

The University is also committed to its legal obligation under the Occupational Health and Safety Act, 2004, the Fair Work Act 2009 and various Equal Opportunity and Anti-discrimination legislation to ensure employees have adequate information, instruction, training and supervision to work in a safe and healthy manner and understand their obligations to one another.

Supervisor A staff member of the University has supervisory responsibility for another staff member/s’ work.
Visiting appointee An academic, teacher, senior educator or researcher who holds a position within another university or vocational institution and who can contribute to the University's teaching, learning, research and/or advisory committees.
Volunteers A person who willingly offers to undertake task or perform a service without pay.

Policy Statement

The University will ensure that all staff members are provided with a robust and empowering induction and provided with the information required to be successful.

1.     The Induction Policy is part of an integrated system of human resource management which aims to attract, retain, develop and motivate the people needed to achieve the University’s Strategic Plan. It complements and is complemented by the recruitment and appointment processes, probation, Academic promotion, Performance Review and Development Program, and staff development programs and activities.

2.     The purpose of the Induction Policy is to:

  • ensure staff feel welcome and familiarise them with the University, including an introduction to the University’s Living Values Charter, strategic and operational priorities, significant policies and procedures, campuses, local work locations, occupational health and safety information, and other University activities and services that are available to them;
  • providing information to enable and empower new staff to perform their key responsibilities and assist with workplace adjustment;
  • encourage commitment and alignment to the Living Values Charter, and passion to contribute to outcomes which advance the University’s strategic plan and live the values of the University; and
  • provide a pathway for continuous learning and development, ensuring new staff are clear about the expected standard of performance and behaviours.

3.     Existing staff members (including casual and sessional staff) commencing a new appointment in another School or Portfolio are required to complete the Local Induction and Occupational Health and Safety (OHS) Induction. Returning staff may be required to complete Online Corporate Induction.

4.     New Academic staff are also required to complete the Academic Induction facilitated by the Centre for Academic Development (CAD).

5.     All staff (including those employed under third-party arrangements) are  required to comply with all aspects of the Induction Policy and Procedure.

Adjunct, Honorary or Visiting appointees who will be based at, or who will work from a Federation University Australia campus will be responsible for ensuring they complete the Corporate Induction, Local and OHS Inductions.

Apprentices, Trainees and Volunteers are required to complete the Local and OHS Inductions

Supporting Documents

Induction Procedure HR961

Recruitment and Appointment Policy HR964

Continuing and Fixed-Term Recruitment and Appointment Procedure HR2054

Academic Level D and Level E Recruitment and Appointment Procedure HR2055

Temporary Appointment, Secondment and Expression of Interest Procedure HR205

Casual and Sessional Appointment Procedure HR2057

Senior Recruitment and Appointment Procedure HR2058

Direct Appointment Procedure HR2059

Academic Leadership and Appointment Procedure HR2060

Academic Probation (Higher Education) Policy HR954

Academic Probation (Higher Education) Procedure HR955

Aboriginal and Torres Strait Islander Peoples Workforce Policy HR1576

Aboriginal and Torres Strait Islander Peoples Workforce Procedure HR1577

Academic Probation (Higher Education) Policy HR954

Academic Probation (Higher Education) Procedure HR955

Child Safe Policy CG1885

Child Safe Procedure CG1886

Employment Probation for General Staff and VET Teachers Policy HR958

Employment Probation for General Staff and VET Teachers Procedure HR959

Working With Children (WWC) Check Policy HR1313

Working With Children (WWC) Check Procedure HR1314

Aboriginal and Torres Strait Islander Employment Policy Aboriginal and Torres Strait Islander Employment Procedure

Federation University Australia Union Collective Agreement , Academic and General Staff Employees 2019 - 2021 Federation University TAFE Teaching Staff Agreement 2019.

Related Items

Living Values Charter

Child Safe code of conduct

Forms

Responsibilities

People and Culture is responsible for:

  • providing assistance and advice to staff and supervisors;
  • informing staff of the requirement to participate in Induction activities upon commencement. Appropriate access and documentation will be provided to staff in order complete in a timely manner;
  • developing, monitoring and reviewing the induction process; and
  • ensuring the Induction Policy and Procedure are reviewed.

Supervisors are responsible for:

  • ensuring new staff are inducted in accordance with this policy and the associated procedure;
  • ensuring staff are allocated sufficient time within their workload allocation to participated in and complete all induction processes;
  • ensuring casual/sessional staff complete induction;
  • ensuring Adjunct, Honorary or Visiting appointees, apprentices, trainees, and volunteers the necessary induction requirements; and
  • ensuring induction forms are forwarded to People and Culture.

The Centre for Teaching, Innovation and Quality are responsible for the Academic Induction.

Staff members are responsible to participate in induction processes as required.

Promulgation

The Induction Policy will be promulgated throughout the University via:

  1. an Announcement Notice on FedNews on the University website and through the University Policy - 'Recently Approved Documents' webpage to alert the University-wide community of the approved Policy; and
  2. inclusion on the University's online Policy Library

Implementation

The Induction Policy will be implemented throughout the University via:

  1. an Announcement Notice on FedNews on the University website and through the University Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Policy; and
  2. inclusion on the University's online Policy Library; and
  3. information sessions advertised on FedNews and available on the Professional Development calendar provided by People and Culture to all recruiting managers and/or delegated approvers.