If the program has not been correctly entered refer to the VET Adding New Course and Unit Procedure (SS1011).

If the program is expired or ceased - contact Quality Services for approval to enrol individual students.

Tuition fees must have been approved and published.

Selection of course / units need to be assigned from the AIR tree to each individual student's APT.

Assign teaching staff to class rosters and grade rosters.

Students may seek advice from Schools in completing the admission application.

Note: If processing a manual enrolment form, the application form is part of the enrolment process. A separate application form is not required.

Direct & VTAC applications - Admissions Office

Epsilon applications - Epsilon Compliance Officer

Where training and/or assessment is provided to an eligible individual the individual must be physically present in the State of Victoria at ALL times at which they are undertaking the training and/or assessment.

Where an eligible individual is temporarily located interstate or overseas for a defined period as part of an industry or practical placement associated with their training, up to 50% of the total scheduled hours applying to the training and/or assessment in which the individual is enrolled may be delivered online during the period the individual is interstate or overseas.

All students must undergo Pre-Training Review and LNN testing prior to enrolment - refer to the VET Pre-Enrolment Procedure:

VET Pre-Enrolment Procedure

http://federation.edu.au/future-students/study-at-feduni/apply/domestic/how-to-apply/applying-directly-to-feduni/tafe-applications

LNN testing is co-ordinated by FedCollege

Selection should be undertaken based on the program selection criteria.

The Selection Officer must be an approved RTO delegate. This is an employee of the RTO who has been formally delegated this function from the CEO or equivalent and written evidence of such delegation is available at audit.

Authorised Delegate Form

Eligibility Guidelines, evidence and enrolment requirements for government subsidised training can be found in the current Dual Sector VET Funding Contract Skills First Program. 

Information on government initiatives can be found in the current version of the ‘Guidelines About Eligibility – Skills First Program’.  This provides information on government initiatives and programs where eligibility exemptions may be granted and the compliance obligations of the RTO.

The RTO is required to sight the original or a certified copy of the eligibility of evidence and retain a copy in the student's file.

The RTO must inform the eligible individual how their enrolment will impact their access to further government subsidised training.

If the RTO has sighted and retained evidence of a students citizenship and where relevant their age, it may use this evidence for any subsequent enrolments for that student, with only that RTO provided that:

The RTO must inform the eligible individual how their enrolment will impact their access to further government subsidised training.

All individuals undertaking nationally recognised training delivered by a registered training organisation need to provide their USI before enrolment.

This is the individual's education identifier for life.  It also creates an online record of the individuals training attainments in Australia

A USI is required in order to receive Commonwealth financial assistance ie. VET Student Loan as well as to obtain the qualification or statement of attainment.

Individuals can create their own USI and find out more information at www.usi.gov.au

If an individual does not have a USI they can give their consent to the University to apply for it on their behalf by completing the VET

Unique Student Identifier (USI) Consent Form:

http://federation.edu.au/__data/assets/pdf_file/0015/213801/2015-Unique-Student-Identifier-No-2-.pdf

All students must be provided with a statement of fees prior to enrolling.

Please contact Finance in regards to the Statement of Fees template.

The evidence of eligibility and student declaration must be completed in conjunction with the student by an authorised delegate of the University.

The approved RTO delegate.  This is an employee of the RTO who has been formally delegated this function from the CEO or equivalent and written evidence of such delegation is available at audit.

Authorised Delegate Form

A list of authorised delegates is maintained by the Schools.

An authorised RTO delegate is an approved delegate who has authorisation to sign and approve a manual enrolment form and complete the online eligibility. Approved RTO delegates only will be given access to Campus Solutions Maintain Applications.

Ensure eligibility evidence and declarations are provided and completed by both RTO delegate and student prior to commencement of training.

Students must commence training prior to the 31^st December in the enrolment year to receive funding.

The training plan unit enrolment form and unit outline make up the training plan.

This must be signed by both the student and the RTO delegate and filed with the student file in the School within 4 weeks of the commencement of training.

A signed copy must be provided to the student.

All students under the age of 18 must have their enrolment countersigned by a parent/guardian.  This also applies to apprentices and trainees.

http://policy.federation.edu.au/forms/Under-18-Parent-Guardian-Consent-Form.pdf

Prior to enrolling a student who will be under 17 years of age at the time their training commences, the RTO must sight and retain evidence the student has been granted an exemption from attendance as follows a) If the student has completed Year 10 the RTO must sight and retain a copy of the signed and completed endorsement page from the ‘Exemption From School Application’ form OR correspondence or a certificate signed by the School Principal or a Department Regional Director b) if the student has not completed year 10 the RTO must sight and retain a copy of correspondence or a certificate signed by the Department Regional Director c) is not currently, or has never been, enrolled in a Victorian School (for example, students enrolled in home schooling, or students who have moved to Victoria from interstate or overseas) the RTO must sight and retain correspondence or a certificate signed by the Department Regional Director.  For a) b) and c) the RTO must ensure it identifies the RTO and the training to be undertaken OR identifies the relevant employer if the student is to undertake an apprenticeship/traineeship.

Note:  If the student stops attending training and is at the time still under 17 the RTO should notify the relevant Regional Office of the Department to inform them the individual is no longer attending training.

Students can enter their current concession card details online, however, they must provide a physical copy to Student HQ within 10 days.

The original card must be sighted and a copy retained on the students file in Student HQ indicating the date it was signed.

The copy must show:

The RTO must check a student’s entitlement for a fee concession as part of enrolment and PRIOR to the commencement of training.

If a manual enrolment, ensure all eligibility evidence has been provided and declarations have been signed and dated prior to the commencement of training by both the student and RTO delegate.

The eCAF (electronic CAF) is generated by the Commonwealth Government eCAF website.  Eligible individuals are advised by email when their online application is ready for completion and submission.  The email is sent from the eCAF website and needs to be completed within the required timeframe and prior to the census date.

Individuals under the age of 18 require parent/guardian approval before their fees can be deferred.

Individuals who have deferred their fees to a VET Student Loan will be advised by email to login into the eCAF system to complete a short survey to indicate their study intent and to confirm their continued engagement and participation in their course.  Failure to comply may affect the individual's ability to continue to defer their fees.  This is referred to as 'VET Student Loans engagement and progression'.