Student Access, Progression and Wellbeing
- Student Access, Progression and Wellbeing Policy
- Disability Learning Access Plan (LAP) Procedure
- Higher Education Special Consideration Procedure
- Higher Education Deferral or Leave from Studies Procedure
- VET Special Consideration Procedure
- Elite Athlete, Coach and Performer Program Procedure
- Deceased Student Procedure
- Student Sexual Harm Policy
- Student Sexual Harm Procedure
- Forms
- Printable PDF Version
- Purpose
- Scope
- Legislative Context
- Definitions
- Actions
- 1. Confidentiality and Privacy
- 2. Communicating Discretionary Assessment Extensions and Special Consideration procedure / forms
- 3. Requesting a Discretionary Assessment Extension
- 4. Assessing a Request for a Discretionary Assessment Extension
- 5. Notifying the Result of the Request for a Discretionary Assessment Extension
- 6. Applying for Special Consideration - General & Deferred Examination
- 7. Assessing the Application
- 8. Notifying the Applicant
- 9. Notifying the School
- 10. Appealing the Outcome
- Supporting Documents
- Responsibility
- Promulgation
- Implementation
- Records Management
The purpose of this Procedure is to provide students with an appropriate path to address disadvantage arising that results in impairment of studies. This procedure supports and mandates the implementation of Federation University Australia's Student Access, Progression and Wellbeing Policy. It expands on the principles outlined in the policy as they relate to special consideration and provides guidance on processing and granting special consideration to eligible students.
This procedure applies to all students enrolled in undergraduate and coursework postgraduate programs, seeking special consideration. Higher Degree by Research students are excluded from this procedure and should refer to the HDR Examinations procedure
- Federation University Australia Act 2010
- Statute 5.2 Entry Quotas, Admissions and Enrolments
- Statute 5.3 Assessment The Schedule Part 1
- Statute 5.4 Exclusion for Reasons of Unfitness
- Statute 5.6 Admission to Academic Awards
- Disability Discrimination Act (1992)
- Disability Standards for Education (2005)
- Privacy Act (1988)
- Educational Services to Overseas Students (ESOS) Act 2000 (as amended), Educational Services to Overseas Students (ESOS) Regulations 2001 and National Code of Practice 2018
- Victorian Equal Opportunity Act 2010
A complete list of definitions relevant to this procedure is contained within the Student Access, Progression and Wellbeing Policy.
Term | Definition |
---|---|
Discretionary Assessment Extension | An assessment extension of up to 5 University working days for one assessment and granted at the discretion of the lecturer or course coordinator upon request by the student. |
HE Special Consideration – Deferred Examination | An examination held in the timetabled deferred examination period. An examination can be deferred a maximum of two times per course. Students will not be able to apply for grade consideration for deferred examinations. |
HE Special Consideration - General |
A supplementary assessment, or an extension of an assessment due-date or altered attendance requirements. Such allowances may be made for one or more assessment tasks or courses within any teaching semester. Students will not be able to apply for grade consideration in addition to special consideration. |
Any Special Consideration Applications received must be treated by all parties as strictly confidential – refer Information Privacy Policy.
Information forming part of the Special Consideration Application shall only be discussed with, or made available to, a person who is:
- A party to the application;
- Is or has been legitimately involved in the management of that application; or
- Has a formal management role in following up the consequences or implications of the application.
Discretionary Assessment Extensions and Special Consideration applications and all relating documentation will be stored in accordance with privacy legislation.
Parties must be aware of the consequences if there is a breach of confidentiality, which may include disciplinary action.
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Communicating via Course Description | Course Coordinator |
|
B. | Communicating via FedUni website | Manager, Health & Wellbeing |
|
A Discretionary Assessment Extension is an application for a short-term extension (up to five working days) on one assessment task. If a longer extension is being sought, or extensions for multiple assessments or courses, the student is required to apply for Special Consideration General (Action 6-10)
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Applying for Discretionary Assessment Extension | Student |
|
B. | Submit completed Discretionary Assessment Extension Application form and supporting documentation (if applicable) or ‘request extension’ via email | Student |
|
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Assess the request | Lecturer/Course Coordinator/Partner Academic Coordinator |
|
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Notify the Student | Lecturer/Course Coordinator/Partner Academic Coordinator |
|
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Accessing the Application for Special Consideration & Associated forms | Student |
|
B. | Completing the Special Consideration – General form | Student |
|
C. | Completing the Special Consideration – Deferred Examination form | Student |
Special Consideration not granted: Student’s exam will be assessed as per normal. |
D. | Collating supporting documentation | Student |
|
E. | Lodging a complete application |
Student Student HQ Staff/CUP/Disability Liaison Unit |
|
F. | Lodging an incomplete application – lodging supporting documentation at a later date. | Student HQ staff/CUP |
|
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Reviewing and assessing the application | Program Coordinator or delegate |
|
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Notifying the Applicant | Program Coordinator or delegate | Provide notification using the email template, to the applicant of the outcome of the Special Consideration application, including any alternative arrangements, or reasons for a not-approved outcome, made via their Federation University student email. Student must be informed within five (5) University working days. |
B. | Recording the outcome | Student HQ/CUP | Provide a note in fdlGrades outlining the outcome for the special consideration request which includes the name of the person who undertook the assessment |
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Contact all academics identified in the application to inform them of an approved application for Special Consideration (General or Deferred Examination) |
Program Coordinator or delegate Student |
|
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Lodging an appeal |
Student Student Advocacy Appeals Committee |
Student Advocacy Phone: 03 5327 6105 Email: studentadviser@federation.edu.au Executive Officer, University Appeals Committee Phone: 03 5327 9253 Email: university.appeals@federation.edu.au URL: https://federation.edu.au/about-us/governance/academic-board/standing-committees/appeals-committee |
- Assessment Policy
- Assessment Procedure
- Family and Domestic Violence Policy
- Appeals to the University Appeals Committee Procedure
- Disability Learning Access Plan Procedure
- Disability Learning Access Plan (LAP)
- Examinations Procedure
- HE Special Consideration - Deferred Examination Application Form
- HE Special Consideration - General Application Form
Forms
- Discretionary Extension Form (PDF 736.6kb)
- Health Care Professional Certification Form (PDF 807.1kb)
- Higher Education Special Consideration - Deferred Examination Application Form (PDF 819.4kb)
- Higher Education Special Consideration - General Application Form (PDF 815.4kb)
- Deputy Vice-Chancellor (Academic) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
- Dean of Students and Registrar is responsible for maintaining the content of this procedure as delegated by Deputy Vice-Chancellor (Academic).
- Manager, Health and Wellbeing is responsible for the administration support for the maintenance of this procedure as directed by the Dean of Students and Registrar.
The Higher Education Special Consideration Procedure will be communicated throughout the University via:
- An Announcement Notice via FedNews website and on the 'Recently Approved Documents' page on the 'Policies, Procedures and Forms @ the University' website to alert the University-wide community of the approved Policy.
- Learning and Teaching Committee
- School meetings
- Academic Induction Program
- Student Health & Wellbeing meetings
- Student Senate meeting
The Higher Education Special Consideration Procedure will be implemented throughout the University via:
- An Announcement Notice via FedNews website and on the 'Recently Approved Documents' page on the 'Policies, Procedures and Forms @ the University' website to alert the University-wide community of the approved Policy
- Moodle module
Document Title | Location | Responsible Officer | Minimum Retention Period |
---|---|---|---|
Application for Special Consideration and supporting documentation. |
For electronic records, the University’s approved records management or student management system. Where hard copy, records should be stored on the student file. |
Dean | Destroy 7 years following completion, withdrawal or deferment of program. |
Decision documentation and notification of outcome |
For electronic records, the University’s approved records management or student management system. Where hard copy, records should be stored on the student file. |
Dean | Destroy 7 years following completion, withdrawal or deferment of program. |
Appeal Application and supporting documentation | Appeals Committee filing system | Appeals Committee Executive Officer | Retain as per relevant Appeals Committee disposal class |