Student Access, Progression and Wellbeing
- Student Access, Progression and Wellbeing Policy
- Disability Learning Access Plan (LAP) Procedure
- Higher Education Special Consideration Procedure
- Higher Education Deferral or Leave from Studies Procedure
- VET Special Consideration Procedure
- Elite Athlete, Coach and Performer Program Procedure
- Deceased Student Procedure
- Student Sexual Harm Policy
- Student Sexual Harm Procedure
- Forms
- Printable PDF Version
Document Currently Under Review
Current Status: Sent For Approval - with Sponsor 8 September 2022
This procedure supports and mandates the implementation of Federation University Australia’s Student Access, Progression and Wellbeing Policy. It expands on the principles outlined in the policy and provides guidance on processing and granting of:
- deferment prior to commencement of studies; or
- Leave of absence after commencement.
Students with a pre-existing disability/health condition or prolonged adverse circumstances may be eligible for assistance and support – refer Disability Learning Access Plan Procedure.
This procedure applies to all domestic students of Federation University Australia studying higher education programs, regardless of the training delivery mode (on-campus, off-campus, online), including those offered through partner providers. However it does not apply to applications lodged by international students which will be assessed according to the University’s Deferment, Suspension or Cancellation of a Student’s Enrolment (ESOS Specific) Procedure.
All commencing students who have been given a formal written offer for a higher education award program by the University but have not yet enrolled will have the option to defer this offer for one teaching period (6 months) to a maximum of two teaching periods (12 months) unless approved otherwise by the relevant School Board. Students who enrol in the University may apply to take leave from studies at any time.
Students intending to transfer into another Federation University Australia program should be directed to complete the Internal Program Transfer form (not the Amend Your Program Status Form).
- Federation University Australia Act 2010
- Statute 2.2 Academic Board
- Statute 5.1 Academic Awards and Courses
- Statute 5.2 Entry Quotas, Admissions and Enrolment
- Statute 5.3 Assessment
- Statute 5.4 Exclusion for Reasons of Unfitness
- Statute 5.6 Admission to Academic Awards
- Disability Discrimination Act (1992)
- Disability Standards for Education (2005)
- Privacy Act (1988)
- Victorian Equal Opportunity Act 2010
- Educational Services to Overseas Students (ESOS) Act 2000 (as amended), Educational Services to Overseas Students (ESOS) Regulations 2001 and National Code of Practice 2007
- Standard 13 – Deferring, Suspending or Cancelling the Student’s Enrolment
A complete list of definitions relevant to this procedure is contained within the Student Access, Progression and Wellbeing Policy.
A further list of definitions specifically relevant to this procedure is included below:
Term | Definition |
---|---|
CUP | Centre for University Partnerships |
Deferment | A period before a student who has been offered a place in a higher education program, commences in that program, normally covering up to 12 months, unless approved otherwise by the relevant School Board. |
Enrolment | The process by which a person who is in receipt of a written offer of a place, enrols in their courses |
ESOS Act | Education Services for Overseas Students Act 2000, as amended from time to time |
Internal transfer | A student enrolled in a Federation University Australia program who wishes to transfer to another program within the University |
Offer |
Notification to a student in writing that they have a place in a program or course |
Any Deferral, Leave from Studies or Withdrawal from All Studies Applications received must be treated by all parties as strictly confidential – refer Information Privacy Policy.
Information forming part of the application shall only be discussed with, or made available to, a person who is:
- A party to the application
- Is or has been legitimately involved in the management of that application; or
- Has a formal management role in following up the consequences or implications of the application
Parties must be aware of the consequences if there is a breach of confidentiality, which may include disciplinary action.
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Requesting a deferral | Student |
|
B. |
Reviewing/ approving the Application |
Student HQ |
|
ACTIVITY | RESPONSIBILITY | STEPS | |
---|---|---|---|
A. | Completing the Amend your program status (Request for Leave from Studies) form | Student |
|
B. | Granting Leave of Absence | Student HQ |
|
C. | Withdrawal | Student |
|
D. | Considering retrospective applications | Student HQ |
|
- Student Access, Progression and Wellbeing Policy
- Higher Education Special Consideration Procedure and associated forms
- Disability Learning Access Plan (LAP) Procedure and associated plan
• Academic Board (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
• Dean of Students and Registrar (as the Policy Sponsor) is responsible for maintaining the content of this procedure as delegated by the Approval Authority.
The Higher Education Deferral or Leave from Studies Procedure will be communicated throughout the University community in the form of:
- An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Policy.
- Learning and Teaching Committee
- School meetings
- Academic Induction Program
- Student Health & Wellbeing meetings
- Student Senate meetings
The Higher Education Deferral or Leave from Studies Procedure will be communicated throughout the University community in the form of:
- An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Policy
- Moodle module
Document Title | Location | Responsible Officer | Minimum Retention Period |
---|---|---|---|
Application for Deferment Form | The University’s approved student management system | Program Coordinator | Destroy 7 years following deferment |
Student’s documentary evidence | The University’s approved student management system | Program Coordinator | Destroy 7 years following deferment |
Notification of Deferment approval/non-approval | The University’s approved student management system | Program Coordinator | Destroy 7 years following deferment |
Amend your Program Status Leave from Studies | The University’s approved student management system | Program Coordinator | Destroy 7 years following leave of absence |
Notification documentation | The University’s approved student management system | Program Coordinator | Destroy 7 years following leave of absence |