Author Accepted Manuscript

Persons who are and identify themselves as being an Aboriginal person and is accepted as being an Aboriginal person by the community in which they live or have lived.

A member of the Universitys academic or teaching staff, either in higher education, research or Federation TAFE (e.g. Course Coordinator, Program Coordinator, Academic Coordinator or Research Supervisor).

An appointment that holds leadership, management and administrative function and includes and includes Institute positions of Director, Industry Cooperation, Director, Learning and Teaching, Research Adviser and Discipline Leader and Research positions of Director, Research Centre/Group, and Associate Dean.

The Academic Board is the principal academic body of the University pursuant to the Federation University Australia Act 2010. The purpose of Academic Board is twofold: academic oversight of courses and units of study in Higher Education and Vocational Education and Training in the University; and advice of an academic nature to Council on the conduct and content of those courses and units.

The provision of work to or the undertaking of work for students, in circumstances where the work:

1. is, or forms a substantial part of, an assessment task that students are required to personally undertake; or
2. could reasonably be regarded as being, or forming a substantial part of, an assessment task that students are required to personally undertake.

Partner appointed, senior academic staff member who is the central point of contact at the partner location on all administrative matters affecting the academic content and delivery of all units offered by the partner.

A division of the University including:

• The Institute of Education, Arts and Community;
• The Institute of Health and Wellbeing;
• The Institute of Innovation, Science and Sustainability;
• Federation TAFE;
• Global Professional School;
• Graduate Research School; and
• Federation Online.

This is a form of academic dishonesty and occurs when a person makes a false representation to gain an unfair advantage.

• The freedom of academic staff to teach, discuss, exhibit artistic works or public performances, research, as well as disseminate and publish the results of their research
• The freedom of academic staff and students to engage in intellectual inquiry, to express their opinions and beliefs, and to contribute to public debate, in relation to their subjects of study and research
• The freedom of academic staff and students to express their opinions in relation to the higher education provider in which they work or are enrolled
• The freedom of academic staff, without constraint imposed by reason of their employment by the university, to make lawful public comment on any issues in their personal capacities
• The freedom of academic staff to participate in professional or representative academic bodies
• The freedom of students to participate in student societies and associations

The principle that academic work is original and authentic and completed only with the assistance allowed.

Academic integrity is the honest and respectful engagement with the scholarships of learning, teaching, research and community. It is an essential moral code to be upheld by the academic community inclusive of staff and students.

The officer of the relevant Students Academic Division or, in the absence of such an officer, the member of staff with responsibility for administration of a relevant course or unit.

A real/live or virtual classroom/studio/lecture setting where the core activity is structured and facilitated learning.

The qualifications, duties and responsibilities of academic staff members in accordance with the Minimum Standard for Academic Levels as per the University Collective Agreement.

Has the same meaning as prescribed in the Federation University Australia (Students) Regulations 2022, and as set out below under Academic Misconduct.

Academic staff of the University may be employed in variously named academic organisational units such as an Institute, School, Research Centre, and Portfolio/Directorates/Sections that undertake teaching and research functions as a primary objective.

Advancement to a higher academic level based on evidence that the applicant is performing satisfactorily at the higher academic level to which promotion is sought and that the applicant meets the levels of achievement required for promotion to the higher level.

All those who are employed by the University to teach and/or carry out research and extends to those who provide, whether on an honorary basis or otherwise, teaching services and/or conduct research at the University.

A record of a students results for the duration of the students enrolment at the University.

An area within the University with teaching and/or academic staff.

The author-created version that incorporates referee comments and is the accepted for publication version.

An ADP permit can be used and allows the permit holder to:?

• park a vehicle in an accessible parking bay for the time displayed on the sign, or?
• park in a standard parking bay for double the time displayed on the parking sign.?

A valid ADP permit must be displayed to park in these areas. A Federation University parking permit is not required. If an accessible parking space is unavailable, vehicles displaying a valid disabled permit may also park in Zone 7 or Zone 4 permitted areas.

A DT permit allows the permit holder, as the driver or passenger, to park in a standard parking bay for double the time on the parking sign. Vehicles displaying a DT permit are permitted to park in a Zone 7 or Zone 4 permitted areas.

General ledger codes used to identify accounts.

Responsibility for ensuring that a risk is appropriately managed, including implementation of treatment plans and monitoring the effectiveness of controls.

Chief Financial Officer.

A structured sequence of vocational education and training that has been approved by a National VET Regulator (NVR) and leads to an Australian Qualifications Framework (AQF) qualification or Statement of Attainment. In the VET Program Approval and Maintenance Procedure the word qualification will be used for an accredited program.

Completion of performance objective and associated tasks to the quantity or quality standard determined by the performance indicator/s. Examples of achievements may include research publications, consultancy projects, commercial activity, student feedback and projects completed.

The University is committed to ensuring that the principles of equal opportunity are applied in relation to the promotion process through providing the opportunity for evaluation of an applicant's achievements relative to the opportunities available.

The promotion process takes account of work arrangements that have not been consistently full-time by enabling staff to outline relevant personal circumstances and working arrangements, and their impact on career progression and performance. The consideration of achievement relative to opportunity ensures that merit standards are being maintained and positively acknowledges what has been achieved given the actual opportunities available. Relevant personal circumstances or arrangements that might have resulted in limitations to opportunity can include:

• ill-health and/or disability, whether temporary or permanent;
• carer responsibilities;
• part-time or flexible work arrangements, planned or unplanned, including absence on parental leave; and
• other relevant circumstances.

Applicants need to make explicit the relationship between these relevant personal circumstances or arrangements and the relative impact on the opportunities available to them and their career progression and performance.

Promotion committees will consider whether overall, and on balance, applicants holding, or having held, fractional appointments demonstrate an appropriate level of contribution and of the requisite quality, relative to the opportunities available to them. This aims to reduce the possibility of applicants being assessed against the norm of an uninterrupted full-time fraction where it does not apply.

Australian Core Skills Framework is a tool for reporting outcomes of adult English language, literacy and numeracy provision and assesses levels of performance in the five core skills areas of learning, reading, writing, oral communication and numeracy. The ACSF maps levels of performance in the core skills from levels 1-5.  All LLN testing will be conducted in line with the Australian Core Skills Framework (ACSF).

Referrs to the primary Act referenced in 'Legislative Context'

In learning, this can include but is not limited to:

• Formal classroom or online discussion
• Workshops, artistic performances, practical sessions or field trips
• Small group discussions or written exercises
• Class presentations, laboratory work, role plays, blogs, wikis and webinars
• Reflecting on, critiquing, or commenting on content or presentations provided by staff or other students

Attendance alone is not normally regarded as active participation

This is physical attendance in class. If the student is absent FOR ANY REASON they are marked as absent.

An expert in the relevant profession, working within industry or the community, who offers a valuable contribution to the Universitys teaching, learning, research and/or advisory and/or other committees. Appointees are not eligible to be or become members of Institute Committees.

An Organisation (usually a University) which submits a proposal for funding and which will be responsible for the administration of the funding if the proposal is approved.

Administrative errors are non-fraudulent errors that have occurred in the conferring of a University degree, diploma, certificate or other award. These include but are not limited to incorrect badged stream, incorrect name, or completion date.

The process of applying to study at the University and includes having your application considered.

An adult education qualification has a focus on training and assessing adults. The qualification does not need to include the words adult education in the title; however, units or subjects completed within the qualification need to demonstrate the skills and knowledge required to train adults. The academic transcript or record of results for the qualification will provide the evidence to demonstrate this.

Examples of adult education qualifications include:

• Graduate Diploma in Adult and Vocational Education and Training
• Graduate Diploma of Adult Language, Literacy and Numeracy
• Master of Education or Doctoral degree with an adult education focus.
• Degrees and Associate Degrees in adult and vocational teaching

The University Committee responsible for supporting the University in its philanthropic and fundraising ambitions and activities.

The University office responsible for managing the Universitys relationships with donors, prospective donors and alumni. Staff within this office have the responsibility of developing and implementing strategies for relationship management, in partnership with other University staff and contractors.

Advisory reviews are intended to provide the Audit and Risk Committee with an independent progress assessment of the existing control effectiveness and procedural compliance levels of core operational processes and systems that are being implemented across the university.

An institution, organisation or entity with which the University has formed an affiliation for the purposes of cooperation and collaboration in teaching, training, research and related academic activities.

Formal recognition in a research output of an authors relationship with the University, as specified in the HERDC Guidelines.

Activities related to work or studies undertaken by FedUni staff or students on University premises on week-ends, public holidays and on weekdays outside the hours of 8.00am to 6.30pm. It does not include timetabled classes; access to 24-hour computer laboratories or to libraries; study in student residences; activities of contractors, commercial tenants or customers; construction work on designated building sites; social or sporting events held after-hours on campus; or any activity taking place off-campus (work/study-related functions, excursions, work placements or field work).

Includes the Victorian Ombudsman, the Privacy Commissioner, the Victorian Equal Opportunity and Human Rights Commission or Department of Education, Employment and Workplace Relations (for International Students in relation to the Education Services for Overseas Students Act (ESOS).

An accredited person or organisation with the authority to promote the University's courses/qualifications and services to students or intending students in nominated regions.

Agreement between the agent and the University or Partner Provider, including the schedules.

Australian International Education and Training Agent Code of Ethics.

An informal process available to a person reporting where they may seek to have the university mediate in requesting agreed behaviours or to refrain from certain behaviours from the person named. The requested outcomes must be of a nature where the person named does not suffer any detrimental consequence (for example requesting that the person named refrain from texting or calling, or not to visit the residential unit of the person reporting). This is a voluntary process and would not constitute a finding of misconduct. Agreed outcomes may not be deemed an appropriate option where there is a perceived risk to the broader university community.

For the purpose of this policy: A contract, legally binding agreement or memorandum of understanding.

The Australian Higher Education Graduation Statement (AHEGS) provides information on a student's higher education qualification, the institution at which the qualification was obtained and the Australian higher education system in one easy to read document.

Any drink that contains ethanol, such as beer, wine, whisky, etc.

Includes the initial allocation of new space, reallocation of existing space, allocation of additional space or conversion of allocated space from one use to another.

An officer senior to the complainant to whom a complainant may refer their grievance in cases where the respondent to the complainants grievance is the complainants Supervisor. Usually the Alternate Supervisor will be the supervisor of the complainants Supervisor. The Director, People and Culture may also act as the Alternate Supervisor.

An assessment task provided to give a student further opportunity to demonstrate achievement of learning outcomes when they have been unable to do so in the assessment tasks stipulated in the Unit Description. Alternative assessment may be authorised by the Dean or nominee. Refer Higher Education Special Consideration Procedure SS1967

Duties or employment that differ from those detailed in the staff members pre-injury position description.

A female graduate.

A group of graduates - Members of FedUni Alumni

A male graduate

Is an individual appointed by the University Council in accordance with the Ambassador of the University Procedure and its associated policy, who is not a current University staff member or student or member of the University Council, who is deemed to be able to contribute in a significant way to the advancement of the University, or to the University community or its objectives, for the duration of their tenure.

Any proposed modifications researchers might wish to make to an approved project. All amendments require approval from the Committee.

Any proposed change or variation to an approved project must be submitted to the AEC for assessment and approval prior to implementation of the change. This includes any amendment to activity including:

• Technique, procedure, location, change in number of animals involved etc.
• Change to personnel, or Principal researcher.
• Extension to the approved research period (max one year extension to animal research projects).

A University Committee established in accordance with the Australian Code of Practice for the Care and Use of Animals for Scientific Purposes 8th edition, to oversee and approve animal use in research.

The date upon which the achievement of twelve months continuous service occurs following entry into a classification level via appointment, promotion or reclassification to the relevant level.

APR - a formal procedure whereby research progress is considered by the candidate, supervisor and School of enrolment, administered by the Graduate Research School.

A pre-determined schedule formalising the evaluation process within the institution.

Academic Programs Committee

An escalation step which may be open to a Student if the Student is dissatisfied with an adverse decision, or perceives an adverse outcome, and an Appeal may be an Internal Appeal or an External Appeal.

In this instance, is a person applying to undertake a recognition process to achieve a qualification or unit/s of competence by accessing the Recognition of Prior Learning (RPL) Process with the intent of being granted AQF certified documentation.

Non-refundable fee payable to make an application to study a course at the University and is subject to change.

An application by a domestic or international student to apply for a University Higher Education or VET program.

An application by a student for Transfer Between Registered Providers (to a provider other than Federation University). May also be known as a transfer application or release application.

An application by a Student for Transfer Between Teaching Locations.

The application template is a standard prescribed document that enables an applicant to provide a critical, concise and reflective description of achievements aligned to the three Areas of Achievement and the Criteria Framework.

A person or body with responsibility for approving a governance document.

A review outcome used in relation to a project application which requires that ethical issues be satisfactorily addressed and the application resubmitted to the relevant Committee before the project can commence.

A review outcome that grants approval for a project to commence.

The area designated within your home, or another approved remote work location, in which you will carry out home based work in accordance with the Flexible Work Agreement.

Budget approved by the Vice Chancellor & President via Vice Chancellors Senior Team.

The approved date by which a candidate must submit their thesis.

Authorising a student to be released from one registered provider so that they are able to enrol with another registered provider.

The list of external organisations and individuals who have been approved for the provision of goods and services to the University, as held by the University's Chief Operating Office.

A review outcome for a project that has been approved to commence, but with comment from the relevant Committee.

Academic Progress Tracker.

Australian Qualifications Framework. A nationally consistent set of qualifications for all post-compulsory education and training in Australia.

The result of an accredited complete program of learning that leads to formal certification that a graduate has achieved learning outcomes as described in the AQF.

Australian Research Council.

Three areas of achievement relevant to academic promotion. These areas reflect the academic focus aligned with the Universitys Strategic Plan. The three areas include:

• Learning and Teaching;
• Research and Creativity; and
• Leadership, Engagement and Academic Citizenship.

These are clearly outlined in Appendix 1 of the Criteria Framework.

An arrangement is any written agreement, agreement, contract, understanding or undertaking:

• whether or not it is legally binding, and
• whether or not it is made in Australia, and
• whether it is entered before, on or after the commencement date of the Act.

These include paintings, sculptures and tapestries.

Means practicable having regard to:

• the severity of the hazard or risk in question;
• the state of knowledge about that hazard or risk and any ways of removing or mitigating that risk;
• the availability and suitability of ways to remove or mitigate that hazard or risk; and
• the cost of removing or mitigating that hazard or risk.

The Australian Skills Quality Authority. The national regulator for Australia's vocational education and training sector. ASQA regulates qualifications and training providers to ensure nationally approved quality standards are met.

The process of collecting evidence and making judgements on whether the agreed learning outcomes for that unit has been achieved.

The process whereby a student may appeal within 10 working days of official publication of the final grade on any of the following grounds:

• The unit outline was not explicit i.e. it did not detail how many assessment tasks were required to be undertaken; how students will be assessed; and/or when they will be assessed.
• The assessor did not fairly and appropriately apply the assessment criteria as specified in the unit outline.
• The assessor did not conduct assessment tasks as described in the unit outline.

Further information refer to Regulation 5.3

As defined in the Working with Children Act 2005 which states that the person to whom the Notice has been issued has passed a working with children check.

A person or persons appointed by an institution to conduct a preliminary assessment of a complaint about research.

The endorsed component of a Training Package that underpins assessment and sets out the industrys approach to valid, reliable, flexible and fair assessment.

Assessment system is a coordinated set of documented policies and procedures (including assessment materials and tools) designed and implemented to ensure that assessment of learners conforms to assessment policy and procedures.

A specific, discrete learning activity or exercise designed to obtain evidence about a student’s achievement of the published learning outcomes of a unit. Tasks can be diagnostic, formative or summative, including but not limited to, essays, presentations, performance, exhibition or final examinations.

Assessment tools include the following components; the context and conditions of assessment; tasks to be administered to the student; an outline of the evidence to be gathered from the candidate; and evidence criteria used to judge the quality of performance (i.e. the decision making rules).

The determination of results to be awarded for a component of study (eg assignment, test, exam, subject, course).

A qualified assessor is a person who has the competencies required under the Standards for RTOs and relevant Training Package or Curriculum Qualification who assess a learner's competence.

Assessors are persons who assess a learner's competence in accordance with clauses 1.11 to 1.13 of Standards for RTOs.

An item or thing that has potential value to the University, and for which the University has a responsibility (e.g. building, plant etc.). For the purposes of the Asset Management System Framework, asset does not include financial assets.

The investment portfolios exposure to various asset classes.

The coordinated activities of the University to realise lifecycle value from assets in delivery of its objectives. Realisation of value will normally balance costs, risks, opportunities and performance benefits.

When asset outputs or required service levels are pre- determined and non-negotiable, or when value is negative (e.g. dominated by risks or liabilities), to realise lifecycle value may represent minimising the combination of costs and risks.

A system, combining software components, to collect, hold and analyse asset and performance data.

A record of asset information, including asset attribute data (such as quantity, type, cost). A University wide register held within the Finance Directorate showing the assets that are owned. It consists of clearly stated costs of assets both direct and incidental, the date of purchase, serial number, internal reference number, and depreciation rate and method. School/ Directorates maintain their own Asset Register for operational purposes to capture detailed data of assets and their sub-components, not generally captured under the Financial Asset Register, which come under the responsibility of the respective Schools/Directorates.

A staff member of Federation University who meets the requirements of and has been approved for inclusion to the Register of Supervisors as a supervisor and provides support to an HDR candidate and to the Principal Supervisor.

This includes all children on University campus' and utilising learning in the online environment, including but not limited to students and children of staff and students.

Include, but are not limited to, services and equipment, materials, legal expenses, IT and word processing equipment. Salaries must be debited for all staff used in the Consultancy, including the actual salary cost of the Principal Consultant involved in the Consultancy.

FedUni Alumni Association comprises members who are graduates, past and current students, past and current staff and or friends of the University

A positive declaration intended to give confidence.

An 'At Risk' student is a student who for any reason, is considered as not, or potentially not, meeting program/qualification or course/unit/module progression requirements.

The Australian Taxation Office, which administers, on behalf of the Federal Government, the process by which charities such as the University may accept gifts and manage ongoing annual compliance requirements.

Federation University Apprenticeship and Traineeship Online Management (ATOM) system is a University endorsed data base for managing and tracking all VET students.

This data base does not replace the Student Management System but works in conjunction with it. This custom designed tool allows University staff to manage administrative tasks, file management, training plan design and management associated with delivering VET qualifications.

Attendance Tracking System used by the University to track the student's actual attendance against 100% attendance for total hours of course.

Attractive items means any tangible item, which has a value of less than AUD $5,000 and does do not fall within the consumable category or is not a component part of a larger asset. This is a local register held within each School recording the receipt, movement and disposal of non-consumable items of a portable and attractive nature.

Are the following (actual or assumed) personal characteristics on the basis of which discrimination is prohibited under Commonwealth and Victorian legislation:

• Disability (further defined below)
• Sex (sex designated at birth: female, male, intersex)
• Gender identity (identification by a person as female, male, something other, or in between; with or without regard to sex designated at birth)
• Intersex status (people born with physical, hormonal or genetic features that are neither wholly female nor wholly male, or a combination of female and male)
• Sexual orientation (the nature of a persons basic sexual attraction to other people eg being heterosexual, homosexual, gay, lesbian, bisexual)
• Lawful sexual activity (includes adult, consenting sexual relationships or using legal sexual services)
• Pregnancy (being, or planning to become, pregnant)
• Marital status (being or not being married or single, having or not having a domestic partner)
• Parental status (being or not being a parent, which includes step-parent, adoptive parent, foster parent and guardian)
• Carer status (being or not being a person upon whom someone else relies substantially for their ongoing care)
• Breastfeeding (breastfeeding infants or expressing milk)
• Race (colour, descent or ancestry, nationality or national origin, ethnicity or ethnic origin, and language spoken at home)
• Religious belief or activity (holding or not holding a lawful religious belief or view; participating or not participating in a lawful religious activity)
• Political belief or activity (holding or not holding a lawful political belief or view; participating or not participating in a lawful political activity)
• Industrial activity (includes being or not being a member of an association of employees/participating or not participating in lawful activities organised by an industrial association)
• Employment activity (making an enquiry or expressing a concern as an individual about their own employment entitlements)
• Age (a persons age)
• Physical features (a persons weight, height or other bodily characteristic, and may include body piercing, body hair or tattoos)
• Personal association (being a friend, relative, associate or companion with an attribute listed above)

This includes sound systems, televisions, display screens, AV Codecs, AV Control systems and projectors.

An arrangement between a Secondary School or School Cluster and the University where the Secondary School delivers the VET program entirely. The University has responsibility for quality assurance and issuing of the awards. Requirements of the auspice arrangements are specified in the VETDSS Agreement.

Provides guidelines for the ethical use of animals in research and teaching, and outlines the requirements for the function of an institutional Animal Ethics Committee. Generally referred to as 'the Code'.

Licence issued by the Australian Government Department of Defence enabling the export of a range of controlled goods, software and technologies to certain countries for certain purposes. AUSGELs are valid for five years.

The Australian Qualifications Framework is the national policy for regulated qualifications in Australian education and training. It incorporates the qualifications from each education and training sector into a single comprehensive national qualifications framework. The AQF was first introduced in 1995 to underpin the national system of qualifications in Australia encompassing higher education, vocational education and training and schools.

An individual or group of people who have been authorised to use and/or store data on the University's approved data storage system/s.

University approved security personnel.

All staff, students, and other users who are authorised by the University to use its systems or its network to access the Internet.

(For University staff and contractors employed in building and construction trades.) A person who has been assessed by a Coordinator or Manager of Federation Universitys Property and Infrastructure to have the competencies and authority to review and approve Work at Height Permits under this Procedure.

(For other University staff and students.) An employee of the University who has been assessed by a Coordinator or Manager of Federation Universitys Health, Safety and Wellbeing Department to have the competencies and authority to review and approve Work at Height Permits under this Procedure.

In this procedure, staff and students who engage in After Hours Work/Study must be authorised by their Supervisor/Manager (i.e. the procedure seeks to avoid situations where After-Hours Work/Study takes place without the knowledge and approval of the relevant Supervisor/Manager). For Senior Staff, Teachers, Lecturers and administrative staff at or above HEW5 level conducting Very Low and Low Risk After-Hours Work, this authorisation is automatically granted owing to their seniority. In other cases, authorisation to conduct After-Hours Work/Study can take many forms depending on circumstances (e.g. level of risk) and should be specified by individual Schools/Colleges/Directorates/Centres in the documented local process they enact to meet the provisions of the After-Hours Work/Study Procedure.

Senior officer responsible for approving the destruction of records. This includes Dean, Executive Dean, Director, Manager, Course Coordinator or other authorised officer.

The state or fact of being the writer or creator of a particular article, document, book, or piece of literary work.

An agreement between eligible authors as to potential publications and associated roles.

Also known as linked classes. Used in my Student Centre to ensure when a student enrols in one component they are automatically enrolled in the linked component. For example students enrolling into Tutorial/01 must also enrol into Practicum/01.

Timetabling use the auto-scheduling feature to schedule all classes in bulk. Classes are scheduled at once based on the constraints entered during the data collection phase (e.g. staff unavailability, location preferences etc.).

has the same meaning as prescribed under the Autonomous Sanctions Act 2011 (Cth)

A person is able to:

• detect effectively and promptly (e.g. by visual, electronic or other means) that a person engaging in After-Hours Work/Study needs assistance; and
• proceed to the scene of the incident and provide direct and prompt assistance.

Recognition given in honour of an achievement, this may include completion of Degree, diploma, certificate, licence or other award in any discipline or; prizes, scholarships, bursaries, student grants and University Awards.

A set of units, successful completion of which results in an award with which a student graduates from the University (i.e. Diploma, Bachelor, Graduate Certificate, Graduate Diploma, Master or Doctoral degree).

Budget Advisory Committee.

Any Intellectual Property owned by the University that exists at the time new Intellectual Property is created.

A means of making a duplicate copy of a system and/or data for the purpose of being able to restore a system should a failure or corruption occur.

The land and buildings known as the Ballarat Technology Park situated on the Mt Helen campus of the University.

Experimental or theoretical work undertaken principally to acquire new knowledge of the fundamental principles of phenomena or observable facts, not primarily directed towards a specific practical aim or objective.

Behaviour that creates a reasonable apprehension of harm, including self-harm. Behaviours of concern include making threats, bringing a weapon on campus, persistently glaring at a person, adopting a menacing posture, etc.

Works and Maintenance Management System

The process of measuring and monitoring outcomes against predetermined (usually best practice) standards.

A person (alive or deceased), company or organisation that contributes a monetary or other benefit (such as a donation or gift) to the University.

A gift provided for by a donor during their own lifetime, the principle benefit of which is not available to the organisation until some future date often at the time of the donors death, or at the end of a specified term.

Inclination or prejudice for or against one person or group of people, especially in a way to be considered unfair.

A short range (10 meters) personal wireless connection of compliant devices.

A gift made to the University to fund research within a specific discipline or broad target for which there is no restriction placed by the donor.

An act or omission which is likely to have the effect of obtaining an advantage by unfair or unauthorised means.

Occurs when a person or organisation acts as an agent or intermediary in arranging the supply of DSGL goods, software and technology between two places located outside of Australia. For the activity to be considered brokering, the person must receive money or a non-cash benefit for arranging the supply.

Finance excel spreadsheet used to develop research and consultancy budgets.

Income budgeted for specific projects.

All property, buildings (including discrete parts of buildings that are identified externally), spaces, amenities and large items of equipment owned by Federation University Australia (covering all campuses).

All buildings (owned and leased by the University or held on trust) and inclusions such as building fabric, mechanical, electrical and hydraulic services, car parks, roads and underground services.

As defined by the Fair Work Act 2009 bullying is:

"repeated, unreasonable behaviours directed towards a worker or a group of workers that creates a risk to health and safety".

Examples of workplace bullying may include but are not limited to:

• abusive, insulting or offensive language;
• behaviour or language that frightens, humiliates, belittles or degrades;
• teasing or regularly making someone the brunt of practical jokes;
• spreading gossip, rumours and/ or innuendo.

Workplace bullying may also take more subtle or covert behaviours including:

• deliberately excluding or isolating a person from normal workplace activities;
• tampering with personal effect or work equipment;
• intimidating someone through inappropriate personal comments, belittling opinions or unjustified criticisms;
• overloading a person with work;
• setting timelines that are difficult to achieve or constantly changing deadlines;
• setting tasks that are unreasonable or beyond a person's ability;
• deliberately isolating a person or ignoring them;
• deliberately denying access to information relevant to the person's duties.

A bursary is financial or other aid provided for a student on the condition of financial need, or geography or demography. Bursaries are awarded by application, as an applicant. Bursaries are awarded to bursary recipients.

A Business Case is based on an operational or strategic need that has been identified from within a business unit. A Business Case should detail and justify the baseline information about the project such as background, purpose, benefits, objectives and funding sources of the proposed project.

Monday to Friday excluding public holidays.

The main business stakeholder who is responsible for initiating the Business Case for a project. They identify the business needs further to develop the Business Case based on risk and University requirements.

Centre for Academic Development

A cadetship is a form of training programme that combines practical on-the-job experience and formal, facilitated training.

Refers to the campuses administered by Federation University Australia at which the teaching of the course is conducted.

Federation University Australia's Student Management System.

Commonwealth Assistance Notice is provided after census date to students who defer fees through the VET Student Loan program.

A program (or location offering) is cancelled due to insufficient applications for the program (or location). Or, CoE is cancelled. Student must reapply for program if they wish to continue study.

A monetary deduction applied to a commencing or continuing international student refund when the student formally withdraws and/or formally claims a refund with the University.

A student enrolled in a Higher Degree by Research program.

Formal written agreement between the supervisor and candidate outlining meeting frequency and methods, expertise provision and other candidature matters.

Individual assets over $5,000 in value, and individual library books.

Capital Fixed Asset means any tangible item aligning with definition of asset according to Australian Accounting Standards Board (AASB) 116 Property, Plant & Equipment.

1. which has a life expectancy of more than one year, has a value of AUD $5,000 excl. GST or more and is not expected to be sold as part of business operations. This includes Buildings and Infrastructure.
2. Which, as individual units, may cost less than AUD$5,000 excl GST (e.g. plant or equipment, buildings, vehicles, library collections), but is an essential component of a larger operating unit (e.g. classroom) and combines to form an operating unit with a combined cost of $10,000 excl. GST or more.
3. Items with a life expectancy of one year or less are to be considered as Consumables

(This definition excludes intangible assets)

A request to the Finance Office to retain project funds beyond the original end date of an agreement. Carry-over requests must be supported with variation documentation.

This term may also be used to describe the retaining of project funds beyond the current fiscal year (i.e. multi-year funding).

Centres Against Sexual Assault. There are CASA services located throughout Victoria. CASA offer support for victim/survivors of sexual assault and also training for staff to appropriately respond to a disclosure of sexual harm.

The application template requires the presentation of evidence of achievement in the three areas of achievement and provision of critically reflective comment on both the scope, quality and impact of activity and achievement.

A Federation University staff member appointed by the Provost to lead and direct all actions pertaining to the death (or reported death) of a student.

Gifts of money, including foreign currency. The money may be paid in various ways, including by cash, cheque, credit card or electronically. In Australia the gift to a Deductible Gift Recipient must be AUD$2 or more.

Spaces for permit holders who pay the prescribed fee through the CellOPark App to do so between the hours displayed on the parking signs.

An ad-hoc booking of a University space such as teaching or meeting space that are not reflected on the official University timetable.

An employee who is:

• offered a job;
• the offer does not include a firm advance commitment that the work will continue indefinitely with an agreed pattern of work; and
• the offer is accepted knowing that there is no firm advance commitment to become an employee.

A staff member who is engaged by the hour and paid on an hourly basis. Payment will include a loading related to specific benefits to which the staff member has no entitlements i.e. sick leave, annual leave etc.

Consists only of net-receipted income for research activity as defined by Department of Education and Training (DET) in the 'HERDC Specifications for Category 1 Australian Competitive R&D Income'.

Consists of R&D income received from the Australian public sector that is not eligible for inclusion as Category 1 income. Public sector agencies and authorities may include:

• Businesses that are wholly or partly owned or funded by Commonwealth, state or territory, or local governments; have a board; and operate on a profit or cost-recovery basis.
• Research and Development Corporations where they are statutory corporations or authorities.
• CRCs, where the reporting HEP has not been defined within the Commonwealth Agreement as “The Researcher (CI)” or a “Participant” (i.e. was not a signatory to the Commonwealth Agreement, a CRC Participants Agreement, or a Company Constitution during the reporting period).

Consists of R&D income received from the private sector, philanthropic and international sources that are not eligible as Category 1 or Category 2 R&D income.

A Cooperative Research Centre (CRC) is created through a Commonwealth Agreement with a Higher Education Provider (HEP).

Under Category 4, HEPs must report the R&D income from a CRC in which they were defined within the Commonwealth Agreement as a 'Participant', and are a signatory to the CRC‘s Commonwealth Agreement or Participant‘s Agreement. Category 4 CRC R&D income includes HEP income received from CRC Projects (CRC-P).

A non-credit-bearing short course which has no specific relationship to AQF qualifications and need not include assessment.

A credit-bearing short course designed at a defined AQF level which includes assessment. Stacking of category B short courses for credit into a Federation University award program requires approval by Curriculum Committee.

Deadline by which a student must finalise their enrolment for each semester, after which they are financially and academically liable for each unit subject that remains on their enrolment.

Deadline by which a student enrolled in a VSL program must take certain actions, such as withdraw from a course/unit(s) or a full program without financial penalty. A census date applies to each course/unit.

A specific WorkSafe medical certificate that provides information about a staff members capacity for work and any medical restrictions. A valid Certificate of Capacity must cover any period where loss of income is being claimed under WorkCover.

A benefactor recognition program with the specific purpose of acknowledging bequests and major donors of the University.

The activity of assisting an organisation and individuals within an organisation to change from one process, system or structure to a new process, system or structure.

Formal request to change the project management plan baseline. Change Requests may only be authorised by Steering Committees. Approved Change Requests are the documented authorised changes to expand or reduce project scope and may also modify University policies or procedures, the project management plan, costs, budgets or revise schedules.

Formed on the basis of geographical location, professional discipline or special interest area, Chapters foster continuing lifelong links between Federation University Australia and its alumni and between alumni themselves. Chapters operate with a volunteer committee and can either be unincorporated or incorporated refer FedUni Alumni Chapter Guidelines.

An organisation established for charitable purposes and recognised as such by the Australian Taxation Office (ATO).

Cheating is a generic term used to describe an act of academic misconduct through which a student attempts to gain an unfair advantage in admission to or the assessment process for a course.

The intention to gain an unfair advantage in the assessment of a unit of competence/or module. This may include (but is not limited to):

a. fabrication of data and/or results;

b. colluding with others;

c. allowing another person to complete an assessment on behalf of a student;

d. accessing an advanced copy of a test paper;

e. copying from others in an assessment;

f. bringing into an assessment unauthorised material or information;

g. knowingly helping others to cheat;

h. taking actions which intrude on the ability of others to complete their assessable tasks.

Any chemical in any physical form (liquid, solid, powder, gas, mixtures, etc.) other than cooking ingredients used in food preparation, first-aid products and pharmaceuticals used under qualified supervision.

It includes compressed gases, solvents, radioactive chemicals, pesticides, laboratory chemicals, and cleaning chemicals.

• Chief Operating Officer and Chief Financial Officer; or
• Pro Vice-Chancellor Vocational Education and Training and Chief Executive Federation TAFE;
• Chief Learner Experience Officer; or
• equivalent.

The lead researcher on a project application for approval. This person must be a member of staff, and will hold responsibility for the project. Honorary and adjunct members may not be listed as Chief Investigator. May also be referred to as Principal Researcher.

For the purpose of the Research Funding Policy and Procedures the Chief Investigator is the first named Federation University researcher on the project.

Child abuse can include physical or sexual harm, grooming, emotional or psychological harm, neglect, or family violence. It does not have to involve physical contact or force. It can include online elements associated to the learning environment. Child abuse can include:

• Sexually abusing or exploiting a child;
• Talking to a child in a sexually explicit way;
• Grooming a child for future sexual activity;
• Forcing a child to watch pornography;
• Being witness to family violence;
• Engaging in sexual activity with a child under 16;
• Failing to provide a child with an adequate standard of nutrition, supervision or medical care to the extent that the development of the child is placed at serious risk or is significantly impaired.

Measures implemented throughout the recruitment process to ensure the safety and well-being of all children.

The compulsory minimum standards (enacted pursuant to the Child Wellbeing and Safety Act 2005) which apply to organisations. The eleven Victorian Child Safe Standards (2022) are listed below:

Child Safe Standard 1 - Organisations establish a culturally safe environment in which the diverse and unique identities and experiences of Aboriginal children and young people are respected and valued

Child Safe Standard 2 - Child safety and wellbeing is embedded in organisational leadership, governance and culture

Child Safe Standard 3 - Children and young people are empowered about their rights, participate in decisions affecting them and are taken seriously

Child Safe Standard 4 - Families and communities are informed, and involved in promoting child safety and wellbeing

Child Safe Standard 5 - Equity is upheld and diverse needs respected in policy and practice

Child Safe Standard 6 - People working with children and young people are suitable and supported to reflect child safety and wellbeing values in practice

Child Safe Standard 7 - Processes for complaints and concerns are child focused

Child Safe Standard 8 - Staff and volunteers are equipped with the knowledge, skills and awareness to keep children and young people safe through ongoing education and training

Child Safe Standard 9 - Physical and online environments promote safety and wellbeing while minimising the opportunity for children and young people to be harmed

Child Safe Standard 10 - Implementation of the Child Safe Standards is regularly reviewed and improved

Child Safe Standard 11 - Policies and procedures document how the organisation is safe for children and young people

Work involved in one or more of the occupational fields or other areas that deliver education and services that usually involves direct contact with a child or children. Child related work does not include incidental or occasional contact with child/ren.

Any person/s under the age of 18 years.

An occurrence of two or more teaching activities that share one or more resources (such as locations or staff) that are scheduled at the same time or which overlap.

Student Clash - The occurrence of students enrolling in two classes scheduled at the same time. Class timetables are setup to avoid clashes of core units and as many elective unit combinations as possible.

A timetabled or non-timetabled teaching activity, such as a lecture, tutorial, workshop etc. scheduled for a course in a particular teaching period or semester into which Higher Education students enrol into and are identified by a class number.

The delivery of on-demand computing resources over the internet with four options in terms of access and security:

Private cloud - services and infrastructure maintained and managed by self or a third party which reduces potential security and control risks particularly in relation to sensitive data requirements e.g. data and applications are a core part of your business

Community cloud - several organisations with similar security considerations share access to a private cloud e.g. a group of franchises who have their own private clouds which are hosted remotely in a private environment

Public cloud - services are stored off-site, managed by an external organisation such as Google or Microsoft and accessed over the internet which offers the greatest level of flexibility and cost saving but more vulnerable than private clouds

Hybrid cloud - takes advantage of both public and private cloud services and gain benefits by spreading options across different cloud models e.g. use public cloud for emails to save on large storage costs while keeping highly sensitive data safe and secure behind the firewall in a private cloud

Software as a Service (SaaS), run on cloud computers that are owned and operated by others and connect to users computers via the internet and a web browser.

Platform as a service (PaaS) provides everything required to support the complete lifecycle of building and delivering web-based (cloud) applications, without the cost and complexity of buying and managing the underlying hardware, software, provisioning and hosting.

Officer employed by Cluster to be first point of contact between Secondary Schools and RTO.

A person who provides support to the student and to the Principal Supervisor but is external to the University and is not an employee of the University.

Person/s other than the Chief Investigator who make/s a significant contribution to the planning, design implementation or outputs of a research projects, including collection, analysis or interpretation of data. Also referred to as Co-Researcher.

A scaffolded series of experiences that prepares learners for engaging with co-op learning settings and employability and development opportunities - may be both embedded and non-embedded.

A real/live or virtual workplace or industrial setting where unstructured and non-facilitated learning takes place.

A code of conduct issued by the University including the University Student Code of Conduct Guidelines.

Confirmation of Enrolment document issued through PRISMS for student to apply for a student visa.

Collaborative research is an umbrella term applied to researchers and or research institutions working together for a specified goal.

The unauthorised act of a student presenting work, which is the outcome of directly working with others, as their own.

A student is considered to have a commencing enrolment if they are enrolled in a qualification or unit for the first time with the University.

A student who has accepted an offer to study at the University and is enrolling for the first time.

The activity of providing goods and services involving financial and commercial and industrial aspects.

The gross revenue actually received and retained by Federation University from the Commercialisation and Exploitation of specific IP owned by the University, after the payment of any withholding, goods and services or other taxes, bank fees, transaction fees and other charges. Commercialisation Revenue does not include income received from the provision of research, consultancy or other services.

To exploit commercially and includes:

1. in relation to an IP right; the exercise of all the rights exclusively granted to the holder of such IP rights by the laws of the jurisdiction in which the IP right subsists, including where permitted the right to sub-license those rights;
2. in relation to a product, kit, apparatus, substance, documentation or information resource (or any part of such materials): to make, distribute, market, sell, hire out, lease, supply, or otherwise dispose of it; and
3. in relation to a method or process: to use the method or process or to make, distribute, market, sell, hire out, lease, supply, or otherwise dispose of a product, kit or apparatus the use of which is proposed or intended to involve the exercise of the method or process.

A committee constituted under University Legislation and may include an Appeals Committee or a Student Misconduct Committee.

CRICOS is the official register of all Australian education providers that are permitted to offer courses to students studying in Australia on student visas. The register can be found at cricos.education.gov.au.

A CSP is a higher education place for which the Commonwealth makes a financial contribution under the Act. All domestic undergraduate places at the University are Commonwealth supported. Postgraduate coursework places can be offered on a full fee-paying basis or as Commonwealth supported places.

A student enrolled in a Commonwealth supported place (CSP).

To make available on-line or electronically transmit to staff and students of the University.

A plan for the communication activities of a project, implemented during particular phases of a project.

A person undertakes communications activity if:

(a) the person communicates or distributes information or material to the public or a section of the public; or

(b) the person produces information or material for the purpose of the information or material being communicated or distributed to the public or a section of the public.

Compassionate or compelling circumstances are generally those beyond the control of the student and which have an impact upon the students program/qualification progress or wellbeing. These could include, but are not limited to:

• Serious illness or injury, where a medical certificate states that the student was unable to attend classes;
• Bereavement of close family members such as parents or grandparents;
• Major political upheaval or natural disaster in the home country requiring emergency travel when this has impacted on the students studies; or
• A traumatic experience which could include but is not limited to:
  • Involvement in, or witnessing of a serious accident;
  • witnessing or being the victim of a serious crime when this has impacted on the student. (Note these cases should be supported by police or psychologists reports)
• Where the registered provider was unable to offer a core, pre-requisite or requisite course/ unit; or
• Inability to begin studying on the program/qualification commencement date due to delay in receiving a student visa.

Payment of wages and/or medical and like expenses relating to an accepted WorkCover claim.

The consistent application of knowledge and skill to the standard of performance required in the workplace. It embodies the ability to transfer and apply skills and knowledge to new situations and environments.

Competency Based Completion means the Apprentices are no longer locked into fixed time periods and can complete the apprenticeship at their own rate. The apprentice is completed when the RTO gets employer confirmation of competence in all areas required under the qualification. In some industries, wages are affected at progression points.

The staff member, student or member of the public making the complaint.

A complaint is an expression of dissatisfaction with one or more aspects of:

1. a students or
2. a member of the publics

experience with the University or with the University environment. A complaint may be made about a partner provider, contractor or agent of the University or about another student.

Completed student assessment items are the actual piece(s) of work completed by a student or evidence of that work, including evidence collected for an RPL process. An assessors completed marking guide, criteria, and observation checklist for each student may be sufficient where it is not possible to retain the students actual work. However, the retained evidence must have enough detail to demonstrate the assessors judgement of the students performance against the standard required.

Compliance can be demonstrated by clear adherence to the required regulatory requirements and University policy and procedure. A compliant result demonstrates general compliance with the specified standard/s policy or procedure as nominated within the audit.

A compulsory study period is one in which the student must enrol unless granted a deferment or suspension from enrolment or leave from studies as per the Deferment, Suspension or Cancellation of a Student's Enrolment (ESOS Specific) Procedure. A compulsory study period does not include teaching periods in which the student can elect to undertake additional studies i.e. a summer teaching period is not compulsory unless it is the commencing teaching period of the student's enrolment in the program/qualification.

Is an area or office in which access to computer resources is made available.

Conditions outlined in the National Statement on Ethical Conduct in Human Research which must be adhered to, in order to ensure continued approval for projects involving human research.

Confidentiality is treating disclosures and reports of Sexual Harm or a Sexual Safety Concern as private and not sharing information about those matters without the consent of the Person Disclosing or Reporting. If a determination has been made that there is a serious safety risk to the Person Disclosing or Reporting or a broader safety risk to the university community, the university may take a decision to consult or escalate the matter and in that case will inform the Person Disclosing or Reporting and de-identify them where possible.

A document issued by the University to the student to use when applying for a Student visa with the Department of Home Affairs.

Ensuring that an applicant that has applied for an Identified or Targeted Aboriginal and/or Torres Strait Islander position is of Aboriginal and/or Torres Strait Islander decent, that they identify as an Aboriginal and/or Torres Strait Islander person and that they are accepted as such by the community in which they live or have lived.

A conflict of duty (also known as conflict of role) is a conflict of interest that can occur even if a Member of the University Community does not have any private interest at stake. It is a conflict between a Member of the University Communitys public duty to act in the best interests of the University and their duty to another public or private sector organisation. It exists due to the Member of the University Communitys role with the other organisation (e.g. as a committee member, employee, volunteer, or organisation member).

A conflict of interest is a conflict between a member of the University Communitys public duty to act in the best interests of the University and their private interests. A conflict of interest exists whether it is:

• actual it currently exists;
• potential it may arise, given the circumstances;
• perceived members of the public could reasonably form the view that a conflict exists, or could arise, that may improperly influence the performance of their duties to the University, now or in the future

Explicit permission or request by the student affected to report an incident. Gaining consent is mandatory in all cases except where student does not have the capacity to consent, or where student is missing.

Outcome of a risk event or situation expressed qualitatively or quantitatively, being a loss, injury, disadvantage or gain impacting value:

• An event can lead to a range of consequences.
• A consequence can be certain or uncertain and can have positive or negative effects on objectives.
• Consequences can be expressed qualitatively or quantitatively.

Initial consequences can escalate through knock-on effects.

The list of persons and entities subject to targeted financial sanctions under Australian Sanction Laws, accessible at https://www.dfat.gov.au/sanctions/consolidated-list.html.

The provision of professional services to an external party for a fee or other consideration. Consultancy is generally based on the application of an existing body of knowledge

• Matters relating to publicly-available University courses;
• Work predominantly relating to Research and Development;
• Professional services provided for a fee or consideration by one employee or part of the University to another part of the University (an Internal Consultancy);
• Writing any book, chapter of a book, journal or other publication where the subject matter is within the employees academic discipline and attribution of the authors affiliation with the University is set out with the publication;
• Examining a thesis for an award of a University or setting and marking examinations for another institution;
• Occasional broadcasts, lectures and/or appearances (but excluding a contracted series of such lectures, appearances, etc.).
• Work that is undertaken for charity, community or public purpose, or as corporate citizenship by employees in their capacity as University employees or using University resources where such activities involve low risk of litigation. Examples: strategic planning for community groups; design of a community attitudes survey for, example, a local Rotary Club, commissioned creative work or performances rendered to a community group or agency. Activities such as employees serving on the Board of a Government Agency, professional body etc. are also not considered as consultancy activities.

Items with a life expectancy of one year or less are considered to be consumable items. E.g. stationery, cleaning supplies.

A written record of a significant interaction between a fundraiser and a donor or prospective donor.

Content coordinators lead the development and management of content within their areas. There must be one Content coordinator per business area. Content coordinators are responsible for the preparation and publication of information across all pages within their area.

Content publishers create, edit and review web content for their allocated pages. The number of content publishers is dependent on needs of individual operational areas. There can be multiple content publishers for any given webpage or area.

Employment with no fixed end date and that does not include casual or sessional employment may be on either a full-time or fractional part-time basis. It infers an ongoing or permanent meaning to employment.

A student who re-enrols or proposes to re-enrol in a specific program. A student in their second or subsequent semester of study.

A student is considered to have a continuing enrolment in a qualification or unit if the qualification or unit was commenced in a previous year and has not yet been completed.

The ongoing process of change for the purpose of improvement to practices and processes.

A period of service at the University without a break (continuous employment).

Contracting/allowing another person or unauthorised use of artificial intelligence to create part thereof or all assessable content. Contract cheating includes paid and unpaid arrangements made through a third party, which includes friends/family.

Research and experimental development activities carried out under an agreement to provide research services under specified negotiated conditions in exchange for specified deliverables.

This may occur as a result of direct negotiations rather than a nationally competitive application process.

This is an agreement for the provision of R&D activities under specified negotiated terms and conditions in exchange for specified deliverables, signed by all parties. For University purposes research agreements must include one or more of the following:

• formal contractual agreements, including those requiring execution under seal
• letters of agreement
• variations

Standard Agreements

• A suite of pre-approved standard agreements containing Federation University Australia's preferred terms and conditions.

Non-standard Agreements

• Federation University standard agreements with variations;
• Agreements provided by a third party that require legal review for advice, amendments and/or negotiation.

Financial and non-financial assistance provided to the University in the form of a grant, subsidy, co-payment or other type of contribution.

A Staff member, Affiliate or Student who is a Creator or is a person that contributed to the creation, development or invention of the relevant IP, as determined in accordance with the relevant process.

A module of the University student management system, Oracle People Soft Campus Solutions which enables the tracking and acknowledgement of all donations to the Federation University Australia Foundation.

has the meaning prescribed under the Autonomous Sanctions Regulations 2011 (Cth).

A corporation or body, of which the University has control of its financial and operating policies within the meaning of section 50AA of the Corporations Act 2001 (Cth).

The actions, activities or mitigation strategies in place to prevent the risk from materialising.

As per Federation University Australia TAFE Teaching Staff Agreement 2019, the process of reviewing casual employees eligibility for conversion.

As per Federation University Australia Union Enterprise Agreement 2019-2021, the process of casual employees applying for conversion to non-casual employment.

A professional staff member responsible for supporting Course Coordinators with the management of courses.

Copyright in Australia is governed by the Act. This legislation gives the owner of copyright in literary, dramatic, musical and artistic works, sound recordings, films and broadcasts exclusive rights to use those works.

The types of uses include the right to:

• reproduce / copy a work
• publish
• perform in public
• communicate the work to the public via electronic means including making it available online or sending via email.

This means that permission needs to be obtained from the owner of copyright before anyone can do any of these acts.

The University service responsible for coordination of copyright advice.

The designated University Copyright Officer is the Director, University Library, for the purposes of the Act.

Regulations made under the Act.

An arrangement between a State or Territory, the government of a State or Territory, or a department or agency of a State or Territory government and a core foreign entity. (Core agreements are government to government agreements only and will not apply to Federation University agreements).

A unit that is specified in the course structure as mandatory for the award.

An approved business system used by the University for the storage of records relating to a particular function.

Senior or corresponding author carrying responsibility for liaison with publishers, communication with all authors and contributors and the maintenance of all records concerning authorship.

Corrupt conduct as defined in the Independent Broad-Based Anti-Corruption Commission Act 2011 means conduct -

1. of any person that adversely affects the honest performance by a public officer or public body of his or her or its functions as a public officer or public body; or
2. of a public officer or public body that constitutes or involves the dishonest performance of his or her or its functions as a public officer or public body; or
3. of a public officer or public body that constitutes or involves knowingly or recklessly breaching public trust; or
4. of a public officer or a public body that involves the misuse of information or material acquired in the course of the performance of his or her or its functions as a public officer or public body, whether or not for the benefit of the public officer or public body or any other person; or
5. that could constitute a conspiracy or an attempt to engage in any conduct referred to above.
6. being conduct that would, if the facts were found proved beyond reasonable doubt at a trial, constitute a relevant offence.

Examples:

• A public officer takes a bribe or receives a payment other than his or her wages or salary in exchange for the discharge of a public duty.
• A public officer favours unmeritorious applications for jobs or permits by friends and relatives.
• A public officer sells confidential information.

Initial cost less accumulated depreciation and any accumulated impairment losses.

Award made in partnership with another institution, wherein the candidate is jointly enrolled in both institutions and receives a testamur from both institutions on completion of the program.

The governing authority of Federation University Australia responsible for its direction and superintendence.

A gift of pre-tax earnings of Council members.

A staff member who may provide financial assistance when the Student Financial Assistance Officer is unavailable.

A registered course offered by the University and registered in accordance with the requirements of the ESOS Act. Defined as ‘Course’ in section 5AA of the ESOS Act.

The principal functions of the TAFE Course Approval Committee are (a) to assess the financial viability of the Universitys Scope of Registration; Federation University Australia (Operations) Regulations 2022 Part 4 Intellectual Property 6 (b) to confirm that there is capability, capacity and resources to deliver a proposed course; (c) to recommend to the Curriculum Committee any additions to or removals from the Scope of Registration.

The different aspects of a course which shows how a course offering is delivered. E.g. lecture, tutorial, practicum etc.

A university staff member responsible for the delivery, assessment and structure of a course. This staff member may also teach the course or delegate this responsibility to another university staff member.

Money that the University receives, directly or indirectly, from:

• an international student, or
• another person who pays the money on behalf of an international student for a course that the University is providing, or offering to provide, to the student.

Includes tuition fees, and any other amount that the student had to pay the University in order to undertake the course.

http://study.federation.edu.au
The Federation University Australia online course catalogue.

All teaching staff involved in marking/grading assessments within a course delivery period

Academic staff member responsible for overseeing moderation of marking process within a course delivery period. This may be the Course Coordinator, or a designated member of the Course Teaching Team, or Course Grading Team, or a person independent from the course, if deemed appropriate by the Executive Dean.

The different campus and semester combinations where the course is offered.

A brief description of the course including learning outcomes, content and assessment which is approved by the Curriculum Committee and used as the basis for the Course Description

Academic staff member independent of the coordination, teaching or marking of a course within a course delivery period. They may be from within or external to the discipline area.

An approved structure which the student is required to study in order to complete their award. The course structure should contain the order and where the student must complete their studies (year, semester and campus). It also must specify which units are core, elective or form part of a major or minor.

The substitution of a core course in a program with another approved course where a student has already completed the requirements for the exempted course elsewhere.

This document provides an opportunity for Course Coordinators to reflect on student feedback. It forms a crucial part of continuous quality assurance at the course level. It captures potential challenges and strategies for enhancement. It provides a record as part of scholarship of learning and teaching and should be documented as part of annual Performance Review and Development Program (PRDP).

All teaching staff involved in teaching within a course delivery period

A full-time registered course of education or training registered on CRICOS for the attainment of a testamur or certificate. Defined as Course in the ESOS Act. Also defined as Course in TAFE sector.

The measure of advancement through academic merit or skill-based competencies towards the completion of a course/unit as per course/unit/module guidelines.

Any of the following:

a. in the case of a patentable invention subject to the Patents Act 1990 (Cth): the Inventor
b. in the case of a literary or artistic work or similar subject to the Copyright Act 1968 (Cth) : the Author
c. in the case of designs registrable under the Designs Act 2003 (Cth): the Designer
d. in the case of Plant Breeders Rights, under the Plant Breeders Rights Act 1994 (Cth): the Principal Breeder
e. in the case of circuit layouts, under the Circuits Layouts Act 1989 (Cth), the Designer

The value assigned for the recognition of equivalence in content and learning outcomes between different types of learning and/or qualifications. Credit reduces the amount of learning required to achieve a qualification and may be through credit transfer, articulation, recognition of prior learning or advanced standing.

Credit cards issued by commercial banks and financial institutions under the Visa and MasterCard brands and by independent companies American Express (AMEX) permit University clients to pay for services and goods by drawing against lines of credit granted by the card issuing companies.

PIN-based Debit Cards issued by financial institutions rely on connectivity to various debit card banking networks. These cards permit University clients to pay for services and goods by drawing against available funds resident in the payers cheque or savings account at the time of the payment.

A process to determine the amount of credit an applicant is eligible for based on prior study, and/or relevant experience, program structure (core units/majors/minors, etc), student's choice of major and limits for credit.

The value attached to each unit of study. Most units have a credit point value of 15 but credit points per unit can range from 5 to 60.

A process that provides a student with agreed and consistent credit outcomes based on identified equivalents in content and learning outcomes between appropriate qualifications.

For VET specific credit transfer relates to institutional recognition of any unit of competency or module a student has successfully completed at any other Registered Training Organisation (RTO). Credit transfer is a process that provides students with agreed and consistent credit outcomes based on identified equivalence in content and learning outcomes between matched qualifications.

Does not include traffic or civil charges or offences.

A difficult or dangerous situation that needs serious attention.

The Universitys central repository for all record-keeping in relation to crisis management.

The dedicated group within the University responsible for the strategic management of critical incidents.

The Criteria Framework describes indicators of achievement across the three Areas of Achievement. This framework provides supporting information to applicants to guide their application and enable them to self-rank their level of achievement.

A traumatic event, which is likely to cause extreme physical and/or emotional distress involving the University, its staff and/or students.

The Universitys Customer Relationship Management system

When a Federation University student studies at another university in Australia for one or more individual courses/units/modules.

When a Federation University student studies at another Federation University teaching location for one or more individual courses/units/modules.

Crowd funding is the practice of funding a project or venture by raising small amounts of money from a large number of people, typically via the Internet. It can be used to support a wide variety of activities, including scientific research. Multiple crowd funding websites (companies) currently exist to facilitate funding of these activities. Crowd funding companies are generally for-profit and charge a fee.

Training to promote employees understanding of the cultural differences between themselves and employees from Aboriginal and Torres Strait Islander cultures and backgrounds.

Gifts of culturally significant property (except property that is an estate or interest in land or in a building or part of a building). In Australia, cultural gifts are made under the Cultural Gifts Program administered by the Department of the Environment, Water, Heritage and the Arts (DEWHA) with the advice of the Committee on Taxation Incentives for the Arts. In Australia this gift type does not cover testamentary gifts made under a will.

Federation University Australia will not accept collections of materials under the scheme without first assessing the suitability of resources to meet the learning, teaching and research needs of the University, set out in The Federation University Australia Library Gifts and Donations Guidelines. The University reserves the right to refuse gifts at the discretion of the Director, Library Services. Enquiries regarding the Federation University Australia Library Gifts and Donations Guidelines and The Cultural Gifts Program should be directed to Director, Library Services in the first instance.

The process for progressively collecting evidence that a learner is competent as per the assessment requirements, essential knowledge, skills, critical aspects and learning outcomes/elements of a unit. To do this learners usually undertake multiple assessment tasks (each adhering to the rules of evidence including the principles of validity, fairness, currency and authenticity).

The knowledge, skills and experience required by VET trainers and assessors to ensure that their training and assessment is based on current industry practices and meets the needs of industry.

Current industry skills may be informed by consultation with industry and may include but is not limited to:

1. having knowledge of latest techniques and processes
2. possessing a high level of product knowledge
3. understanding and knowledge of legislation relevant to the industry and to employment and workplaces
4. being customer/client orientated
5. possessing formal industry and training qualifications
6. training content that reflects current industry practice

Under the Workplace Injury Rehabilitation and Compensation Act 2013, (the WIRC Act) this means a present inability arising from an injury or illness so that the staff member cannot perform their full pre-injury duties but is able to perform modified or alternative duties.

The Curriculum Committee is a standing committee of the Academic Board of Federation University Australia. It is responsible for reviewing and recommending the approval of proposed new programs and of all University and TAFE qualifications leading to a formal award under the AQF to the Academic Board.

Program/course descriptor documents approved by an accrediting body at the National, State or the University level, including Training Packages.

Authorised places for motorcycles and bicycles free of charge.

Where only part of the stock is counted at any one time, but these counts are carried out on a regular, scheduled basis e.g. weekly, monthly.

A scheme comprising of four levels including Public, General Internal, Protected or Restricted.

The creator of University data is required to assess the importance and sensitivity of the data and assign a label to that data so that it can be managed and stored with the appropriate consideration.

Centralised repository of information about data such as meaning, relationships to other data, origin, usage and format.

Data accuracy and consistency over its entire lifecycle.

Defines the access rights, roles and responsibilities in relation to the management and protection of University data.

Data currency, validity and relevance.

Entity that can authorise or deny access to certain data and is responsible for its accuracy, integrity and timeliness.

A repository of Aboriginal and/or Torres Strait Islander resumes of potential applicants for vacant positions held electronically in People and Culture.

The Dean of a School, including the Global Professional School.

The Dean/Director of a School or Directorate.

An organisation entitled to receive income tax deductible gifts and deductible contributions. DGR entities are either endorsed by the Australian Taxation Office (ATO) or specifically listed by name in income tax.

• agreed starting day; or
• day on which the program ceases to be provided; or
• day on which the registered provider of the program refuses to provide, or continue providing, the program to the student; or
• day on which the student withdraws from the program; or
• day on which students visa application is refused.

Australias export control list of regulated defence and strategic goods, technology and software. Part 1 lists military items and Part 2 lists dual-use items that may be used for commercial and research purposes but may also be used in military systems or for weapons of mass destruction.

Asset classes that are generally considered to provide lower risk at a lower rate of return, and reduce the risk of loss (e.g. fixed interest and cash).

Students who have been offered and accepted a place in a program can defer commencement of their studies for a maximum of 12 months. Deferment occurs before the first census date.

An application for deferment of an assessment can only be made in exceptional circumstances, in accordance with the Higher Education Special Consideration Procedure ST1967.

Deferred commencement of studies for students who have not commenced studies yet; or leave from studies for enrolled students. Referred to as deferral, deferring or deferred in the ESOS Act.

An examination outcome; The thesis should be classified as DEFERRED; the thesis requires substantial revision and re-examination by external experts and the Candidate should be permitted to submit the thesis for examination in a revised form

A four-year degree where an honours year is embedded into the program as a fourth year of study.

An individual or a board, committee or other University body, established by or constituted under the University Statute and Regulations, who has authority to act on behalf of, make decisions on behalf of or represent the University.

A staff member of the University who is responsible for approving the appointment of honorary, adjunct and visiting appointees:

• Council is responsible for approving the appointment of Honorary Professors by majority vote as per Statute 3 - The Professoriate and Visiting and Adjunct Staff.
• The Vice-Chancellor is responsible for the appointment of:
  • honorary, adjunct and visiting associate professors; and
  • adjunct and visiting professors.
• The relevant Deputy Vice-Chancellor or Pro Vice-Chancellor is authorised to approve appointments at Academic Levels A to C, Teacher and Senior Educator levels.

Approval to officers to sign for the recruitment of staff, expenditure, contract and tender arrangements as framework required by the Vice-Chancellor's Senior Team.

The Delivery Plan provides specific advice on how each unit will be delivered including what components of a unit or units of competency - elements, performance criteria and the required skills and knowledge will be covered in each session. It describes the materials and resources that will be used to assist with facilitation, and clearly outlines when the learning is holistic, the elements, performance criteria and skills and knowledge that have been clustered.

The Australian Government department responsible for assessing Student visa applications and issuing Student visas.

A reduction in the value of an asset that occurs over time as the asset gets older or as wear and tear occurs.

An approved group of potential applicants identified as having common characteristics (such as completion of a particular qualification) for the purposes of gaining special entry.

An entity appearing on the Consolidated List as amended by DFAT from time to time and accessible at https://www.dfat.gov.au/sanctions/consolidated-list.html .

A gift which a donor has given specific directions on the purpose for which the gift is to be used.

A senior professional or academic institutional officer or officers appointed to receive complaints about the conduct of research or potential breaches of the Code and to oversee their management and investigation where required.

Defined in the relevant Act listed in the Legislative Context of this document.

An outside area located on a University premises designated as a smoking area by and at the discretion of the University’s Executive Director, Transformation, Assets and Commercial which must not be within ten (10) metres of University buildings or outdoor eating and drinking areas. Refer to Associated Documents for maps of designated smoking areas.

A group of employees constituted in accordance with the Occupational Health and Safety Act 2004 (Vic) or the Work Health and Safety Act 2011 (Qld).

Department of Education and Training Victoria.

The Act makes it an offence for a person to take detrimental action against a person in reprisal for a protected disclosure. Detrimental action includes:

• Action causing injury, loss or damage;
• Intimidation or harassment; and
• Discrimination, disadvantage or adverse treatment in relation to a persons employment, career, profession, trade or business, including the taking of disciplinary action.

Examples:

• A public body refuses a deserved promotion of a person who makes a protected disclosure.
• A public body demotes, transfers, isolates in the workplace or changes the duties of a person due to the making of a protected disclosure.
• A person threatens, abuses or carries out other forms of harassment directly or indirectly against a person making a protected disclosure or his or her family or friends.
• A public body discriminates against a person making a protected disclosure or his or her family and associates in subsequent applications for jobs, permits or tenders.

Department of Foreign Affairs and Trade (administer the Australia Awards Program)

Dean of Graduate Studies academic staff member responsible for overseeing HDR programs, HDR candidates and supervisors.

Dean, Graduate Research School Federation University staff member responsible for: academic oversight of HDR programs, HDR candidates and HDR supervision. The DGRS is assisted in this role by the ADRs.

Dean Graduate Research School Federation University staff member responsible for: academic oversight of HDR programs, HDR candidates and HDR supervision. The DGS is assisted in this role by the ADRs.

Assessment tasks used to determine students' level of knowledge, skills, and understandings prior so that curriculum and teaching can be adapted to support learning.

The ability to use ICT based devices, applications, software and services relevant to the expectations of the program of study.

Dealing involving intentional release A category of dealings with GMOs that take place outside of containment facilities and involve an intentional release of GMOs into the Australian environment.

Where there are special and exceptional circumstances to appoint a person directly into a position without following the continuing and fixed-term appointment procedure.

A selection summary of the Direct appointee and confirmation of recommendation for appointment.

Any contact between a person and a child/ren that involves face-to-face, physical, written, oral or electronic communication.

Costs directly attributable to undertaking the project including salaries and salary on-costs of staff employed on the project, consumables, travel, equipment purchases and other maintenance costs etc.

DD transactions are electronic payment instructions either to debit or credit a deposit account at a participating Financial Institution.

Occurs if a person treats, proposes to treat, a person with an attribute as listed above unfavourably, because of that attribute.

Institute leadership role focused on student and academic industry engagement related activities.

The D(L&T) is a key leadership position located within each Institute and is an important part of the Institute Executive Group. The D(L&T) is a university staff member who plays an integral role in learning and teaching quality assurance, peer review and professional development of all staff within their Institute. The D(L&T) works closely with the senior Institute staff across the Institute and the institution. 

Disability as defined in the Disability Discrimination Act (1992) Cth. This includes physical, sensory, perceptual, mental and intellectual disability, chronic illness or medical conditions.

Disability discrimination is when a person with a disability, or a carer of a person with a disability, is treated less favourably than a person without the disability in the same or similar circumstances.

The Disability Standards for Education 2005 (The Standards) clarify the obligations of education and training providers and seek to ensure that students with a disability can access and participate in education on the same basis as other students.

Is an individual (natural person) or an entity (including a body corporate, partnership, association, governmental or local governmental authority or agency).

The term Disallowed Person applies where the registered training organisation has been subject to any of the following actions for performance reasons:

• A VET Funding Contract termination
• Termination of an Other VET Funding Arrangement
• Registration cancellation, revocation or suspension (whether by the VRQA or ASQA)
• Restrictions imposed on registration (whether by the VRQA or ASQA)

A person undertakes disbursement activity if:

1. the person disburses money or things of value; and
2. neither the person nor a recipient of the disbursement is required to disclose it under Division 4, 5 or 5A of the Commonwealth Electoral Act 1918 (Cth).

Measures taken by the University in relation to unsatisfactory performance, misconduct or serious misconduct and includes but is not limited to:

a) Formal counselling of an employee by an appropriate supervisor or internal or external counsellor;

b) Giving an employee a written warning (including where appropriate, a final warning);

c) Suspension with or without pay;

d) Formal censure;

e) Withholding of an increment;

f) Demotion by one or more classification levels or increments;

g) Transfer or redeployment to another position within the University;

h) Removal from Office while remaining an employee of the University;

i) termination of employment (except in cases of misconduct).

Refers to the broad area of study and for most institutions is historically based, eg Arts, Science, Applied Science, Computing or Business - by its very nature, it is general

Disclosure occurs when a person tells someone about Sexual Harm or a Sexual Safety Concern but does not indicate they would like action to be taken. A person disclosing may be seeking support, advice, and referral or may simply want to talk safely about what has or is happening to them.

An assessment extension of up to 5 University working days for one assessment and granted at the discretion of the lecturer or course coordinator upon request by the student.

Direct discrimination occurs when a person treats, or proposes to treat another person unfavourably because of a protected attribute. This may include protected attributes pertaining to race, religion, disability, age, gender identity or any physical characteristics the other person has, or is believed to have.

Indirect discrimination occurs when conditions are put forward that will disadvantage a person with a protected attribute, and it is not reasonable to have these conditions imposed.

Is a form of discrimination and refers to a wide range of deliberate and unintentional behaviours, based on an attribute as listed above, which are unwelcome and uninvited and which are reasonably likely, in all the circumstances, to humiliate, intimidate or offend. It includes behaviour which may be written, printed, verbal, non-verbal or physical (including transmission or display of inappropriate electronic communications, use of social media).

Examples of potential discriminatory harassment include:

• Spreading gossip about a person, such as gossip about a person's (real or assumed) attribute
• Sexist or racist language or humour or images or emails
• Intrusive personal questions based on an attribute
• Displays of images (eg on computers, social media, posters, or graffiti) which target attributes and give rise to offence
• Negative comments, taunts, jokes or insults eg at the expense of others' attributes
• Negative comments or actions about adjustments made because of a person's disability or culture or carer responsibilities

Behaving in an untrustworthy, unfair, deceitful, fraudulent or insincere manner; unethical behaviour.

Distance learning is any study in which the overseas student undertakes off campus and does not require the overseas student to physically attend regular study on campus. learning differs from online learning in that the study may be undertaken through written correspondence and exchange of hard copy materials.

An awardee recognised for their exceptional contribution to society, demonstrating the achievement of excellence.

A risk management technique to invest in multiple asset classes to minimise the risk of exposing the investment portfolios to the risks associated with a particular asset.

A member of People and Culture who provides advice and guidance on diversity and inclusion practices.

Means a division of the University including:

• The Institute of Education, Arts and Community;
• The Institute of Health and Wellbeing;
• The Institute of Innovation, Science and Sustainability;
• Federation TAFE;
• Global Professional School;
• Graduate Research School;
• Federation Online; and
• an organisational division or structure of the University, for example, a Research Centre.

The Department of Jobs, Skills, Industry and Regions facilitates participation and achievement in senior secondary and tertiary education and training by supporting partnerships between providers, employers and the community and advising on public funding and regulation. It manages the Government-funded training market, public provider governance and accountability, and the apprenticeship system.

Items sourced from Australian and international library collections and provided to Federation staff and enrolled students that are not held by the University library collection. Federation staff and postgraduate students are eligible for Document Delivery services.

The person with responsibility as the proponent for establishment, maintenance, review or rescission of a governance document.

A Digital Object Identifier is a unique identifier for an item which provides it with a unique, permanent web address.

Commonwealth Supported Place or Domestic Full Fee-paying Place.

A student who is:

• as Australian citizen (including dual citizenship); or
• a New Zealand citizen; or
• an Australian Permanent Resident Visa holder; or
• an Australian Permanent Humanitarian Visa holder.

Refers to acts of violence that occur between people who have, or have had, an intimate relationship in domestic settings. These acts include physical, sexual, emotional and psychological abuse. A central element of domestic violence is that of an ongoing pattern of behaviour aimed at exercising power and control over ones partner/former partner through fear (for example, by using violent or threatening behaviour) and can be both criminal and non-criminal in nature.

A voluntary transfer of money or property to the University by way of benefaction where no material benefit is received by the donor.

Any person or organisation making a donation to the University.

Two undergraduate degrees -the student is eligible to receive two testamurs, for example, Bachelor of Arts and Bachelor of Computing.

The timetable is a work in progress and all classes are not completely scheduled. Classes are available for viewing by staff on the web timetable system. Staff also have the opportunity to make changes to the draft timetable without Dean and DVC approval.

Disaster Recovery Plan.

As defined by the Drugs, Poisons and Controlled Substances Act 1981 (Vic), the Medicines and Poisons (Medicines) Regulation 2021 (Qld), and the Drugs Misuse Act 1986 (Qld), as applicable. For the purposes of this procedure and associated documents, includes non-prescribed possession of prescription-only medicines.

Any substance, material, document or equipment associated with the use (as defined) of an illicit drug, such as cannabis water pipes, bongs and hookahs, ice pipes, precursor chemical and apparatus, cocaine kits, etc.

One VET award and one undergraduate degree - the student is eligible to receive two testamurs, for example, Bachelor of Arts and Diploma of Business (Office Administration).

Resubmitting or largely reusing previously assessed work as new work without permission from the lecturer/tutor.

Deputy Vice-Chancellor

English and Academic Preparation Program.

The services available under the University’s Employee Assistance Program.

An Emergency Dealing Determination (EDD) is a legislative instrument made under the Gene Technology Act 2000. The emergency provisions in sections 72A - 72E of the Act give the responsible Minister the power to expedite an approval of dealings with a GMO in an emergency.

An accredited person or organisation with the authority to promote the University's programs and services to students or intending students in nominated regions.

A TAFE staff member responsible for the overall management of a program or range of programs.

The Education Services for Overseas Students Act 2000 (ESOS Act) forms the legal framework for the quality assurance of education and training institutions offering courses to international students (students studying in Australia on student visas).

The ESOS legislative framework consists of the:

• ESOS Act
• Education Services for Overseas Students Regulations
• Education Services for Overseas Students (Registration Charges) Act
• National Code of Practice for Providers of Education and Training to Overseas Students
• National Standards for Foundation Programs
• ELICOS National Standards.

Effective full-time study load.

A non-compulsory course which may be undertaken as part of a students program of study.

Low voltage single-phase and polyphase electrical equipment, connected to the electrical supply by a flexible cord or connecting device. Typical examples include extension cords and power boards, portable electrical tools, office equipment, electrical kitchen appliances, battery chargers, etc. Refer to AS 3760 for more complete information.

Online facility provided by some banks or merchants that enables customers to receive and pay bills through a computer, telephone or and Australia Post outlet.

English Language Intensive Course for Overseas Students.

The criteria by which students are assessed as suitable for admission to a program or course.

An individual who is eligible for Victorian government subsidised training in accordance with the eligibility requirements set out in the VET Funding Contract.

A student who meets the eligibility requirements.

To be eligible as an elite athlete or coach you must be currently competing or coaching at a minimum level:

• State Squad member from a Sport Australia recognised sport
• Listed in the top grade or underage level of a State League competition such as: Victorian Football League (Australian Rules), State League 1 (Football Federation Victoria), Premier Grade Cricket, Victorian Netball League or NBL1.

Each application is judged on its merits in consultation with the relevant sporting organisations, if you don't meet the above criteria but feel you are competing at an elite level then we encourage you to apply.

A person who participates in significant state, national or international performances, productions, installations, competitions or events.

For performers to access the supported elite performers friendly university program, they must demonstrate their endorsement by a State, National or International level performance organisation in one or more of the following fields:

• Art;
• Culture;
• Orchestra;
• Opera;
• Music;
• Dance;
• Theatre;
• Film; or
• Television.

If a performer cannot demonstrate their endorsement by State, National or International level performance organisations, they may submit a request to be considered an elite performer on the basis of having:

• Achieved significant success in a major artistic performing arts competition (outside of the applicants VCE/High School curriculum);
• Undertaken a major role in commercial arts production as a performer and/or producer outside of their University course requirements;
• Contracted with a major commercial music label or producer or equivalent commercial partner in any of the above fields; or
• Achieved significant success as an independent artist/producer with a documented track record in any of the fields listed above.

Any sudden danger that requires an immediate response to prevent severe injury, illness, damage or distress.

Examples include:

• uncontrolled fires;
• life threatening injuries and illnesses, and the threat of such injuries and illnesses;
• serious spillages or releases of dangerous chemicals.

Emergency assistance provided to a student in the form of vouchers or payment of small debts in cases of extreme need (with a maximum of $200 per academic year). Repayment is voluntary.

Any employee of the University who has been appointed under the Incident and Emergency Management Procedure or under the local adaptations of this procedure to the function of Campus Warden, Area Warden or their Deputies. Refer to the Wardens and Designated Assembly Points record.

During emergencies, evacuations and practice drills, the Campus Warden and Deputy Campus Warden wear white helmets; the Area Wardens and Deputy Area Wardens wear yellow helmets or vests.

Spaces reserved for emergency vehicles only.

Emeritus status awarded by Council through an absolute majority vote of its members to a former Chancellor of the University who has:

1. served as a Chancellor of the University for at least five (5) years with an outstanding contribution to the University during this period;
2. and shown highly distinguished service to the University and contribution to the overall development of the University;
3. and is still living.

Emeritus status awarded by Council through an absolute majority vote of its members to a former Professor of the University who has:

1. served as a Professor of the University with an outstanding contribution to the University during this period;
2. and shown distinguished service to the University either through scholarly excellence in a specific field of study; or
3. brought academic distinction to the University through the general development of a specific field of study nationally and/or internationally; or
4. by contribution to the overall development of the University.

Any staff member employed by Federation University to undertake academic activity, including permanent, fixed term contract, casual, honorary and adjunct appointments.

A member of the management of the University who has been nominated as an Employer Representative in accordance with section 73 of the Occupational Health and Safety Act 2004 (Vic) and regulation 23 of the OHS Regulations 2017 (Vic), or a representative of the Person Conducting a Business or Undertaking in accordance with section 80 of the Work Health and Safety Act 2011 (Qld). For the purpose of resolving health and safety issues, Executive Deans/Directors/Heads of Campus (or Safety Officers where appointed) are the nominated Management Representatives. If the Executive Dean/Director/Head of Campus or Safety Officer cannot be contacted within a reasonable time, the relevant Deputy Vice-Chancellor, Pro Vice-Chancellor, Chief Learner Experience Officer or Chief Operating Officer will be deemed to be the Management Representative for the resolution of that issue.

The total period of 52 weeks, commencing on receipt of a WorkSafe Certificate of Capacity or claim for weekly payments (whichever is earlier), where the University has a legal obligation to provide an injured staff member with suitable or pre-injury employment, to the extent that it is reasonable to do so. The employment obligation period is not necessarily 52 consecutive calendar weeks as it only includes those periods where the staff member cannot do their full pre-injury duties and hours.

An investment fund in which the capital is preserved and annual expenditure is restricted to all or a portion of the income from the investment, such that the activity or project funded may be supported in perpetuity. Gifts may also be invested with instructions that the capital may be spent, but such investments would not normally be called endowments.

The minimum amount to establish a donor identified endowment account is $10,000 over three (3) years. Distributions from the endowment account will be reinvested until the minimum amount is met or unless advised otherwise by the donor.

Includes employed.

A student of the University in accordance with the relevant policies and procedures.

Student who is enrolled in an award course at Federation University Australia at a Federation University campus.

An Enrolment Date is the earlier date of either the date the student incurred any costs (including any deposit or similar), to commence training or the Course Commencement Date which is generally the earliest Enrolment Activity Start Date of a Subject (Module/Unit of competency).

Executive Officer, Program Reviews (Academic Secretariat)

All portable tools, appliances and implements other than plant that use at least one source of energy other than human force. This includes household and office electrical/gas appliances, laboratory instruments, portable powered tools, welding gear, passenger vehicles, etc.

Excellence in Research for Australia

The guiding values, principles and standards that enable people determine how things should be done and how they should act. Ethics refers to the judgements that people make and the process that determines those judgements. It is the process by which people make value based decisions which ultimately guides their actions and behaviours.

The policies, codes, management structures and processes an organisation devises to encourage appropriate behaviour, including values; codes of ethics/conduct, performance management and rewards systems, corporate governance systems including risk analysis, performance evaluation and reporting protocols, risk audits and fraud and corruption policies.

The collection of student feedback, analysis process, reporting and interpretation of data to relevant staff and students of the institution regarding the quality of learning and teaching.

An activity held on a campus of Federation University Australia that meets all the following criteria:

• It is not a timetabled teaching activity (such as a lecture, practical class, or tutorial) or a routine business meeting of a Institute/Directorate/tenant.
• It does not form part of the usual academic life of the university, such as exams, graduations, seminars, or Open Days.
• It does not form part of the usual business activities of the university, such as maintenance works, or refurbishment/construction projects.
• It involves numbers of participants greater than 50 (staff and/or students) or 10 (external parties).
• It introduces foreseeable hazards or risks on campus (e.g. serving of alcohol, use of hazardous substances or equipment, hazardous physical/sporting activities, security threats, presence of children, presence of VIPs, etc.).

The staff member of Federation University Australia who initiates the conduct of an event as defined, or is the university contact for an external party organising an event (Event Organiser).

Evidence of an individual's participation in training and assessment provided by the University, as detailed in the current VET Funding Agreement.

Evidence that contains the students name, signature, unit of competency/module and date and captures the learning/assessment activity that has taken place.

Includes:

• Accessing/obtaining an advance copy of an examination/test paper unless otherwise authorised, e.g. a seen paper.
• Communicating with or copying from, another person/s during an examination/test.
• Bringing into, or receiving during an examination/test, unauthorised material/information.

Circumstances that are unusual, uncommon or abnormal, and beyond the students control.

An executive of the AEC, formed according to requirements of The Code to approve minor amendments and other matters not requiring full Committee attendance.

The Academic Promotion (Higher Education) Procedure refers generically to the Executive Dean, the Institute being the main employer of academic staff who may seek promotion. This may also be taken to refer to Deputy Vice-Chancellor, Associate Deputy Vice-Chancellor, Dean or Director of other Academic Organisational Units (AOU).

For Academics located outside of the Institute, a suitable Academic alternative at an equivalent Executive Dean Level or above will be nominated.

Means the person appointed by the Vice-Chancellor to be the Executive Officer of the Student Appeals Committee.

A successful application submitted for a course which has subsequently lapsed.

For the purposes of Standard 8, the expected duration of a course/qualification is the duration specified on the student's CoE.

The expected duration for overseas students should not differ from length of course/qualification as registered on CRICOS except where course/qualification credit has been approved.

Collective term for all legislation used by governments to manage the trade of sensitive goods and technology. In the Australian context it includes the Customs Act 1901, the Defence Trade Controls Act 2012, the Weapons of Mass Destruction (Prevention of Proliferation) Act 1995, and Military End-Use provisions (Section 112BA) and Sanctions.

has the meaning prescribed under the Autonomous Sanctions Regulations 2011 (Cth).

The process whereby staff impacted by organisational change within an area, express their interest for an established position/s.

• Is missing.
• Has medical concerns.
• Has engaged or threatens to engage in behaviour that is reasonably believed to endanger the student or others.
• Is at risk of committing a criminal offence.

An appeal to an external Agency against a Final Decision of the University.

Comparing performance outcomes and/or processes of similar courses delivered by other Australian higher education providers.

Where a candidate conducts their research from an approved external location, such as a laboratory, and an agreement exists between the location and Federation University.

A member of a compliance committee who is appointed to the committee because of specific expertise possessed by the member or as a representative of a particular group or category of membership who is not:

• An employee of the University or a controlled entity of the University; or
• A member of the Council or a committee of the Council; or
• A current student.

A Federation University staff member is the successful applicant for a fixed-term position with an external organisation or another organisation requests the University's services, which results in a staff member working for the external organisation for a defined period of time.

An individual who is external to Federation University who meets the requirements of and has been approved for inclusion to the Register of Supervisors as a supervisor and provides support to the candidate and to the Principal Supervisor.

Any person who is not an invited visiting speaker and for whom permission is sought to speak on the Universitys land or facilities.

An examination outcome; The thesis should be classified as FAILED

Research outputs which are Findable, Accessible, Interoperable and Reusable.

The amount for which an asset could be exchanged or liability settled, between knowledgeable, willing parties in an arms length transaction. Where there is no market-based evidence of fair value (because of the specialised nature of the asset), depreciated replacement cost may be used.

The Fair Work Commission is the national workplace relations tribunal. It is an independent body with power to carry out a range of functions relating to:

• the safety net of minimum wages and employment conditions;
• enterprise bargaining;
• industrial action;
• dispute resolution;
• termination of employment, and
• other workplace matters.

The potential for a person to fall more than two metres. Such a fall may occur from a height greater than two metres, but also down a pit or shaft deeper than two metres.

An agency or staff member of an agency that assists targets or subjects of family violence. Services may be provided by agencies external to the University.

A member of your household or immediate family, includes:

• spouse (including a former spouse, a de facto spouse, a former de facto spouse, or same sex partner)
• child (including an adopted child, permanent care child, foster child, or grandchild)
• sibling (of the employee or the employees spouse)
• parent (including a foster parent, legal guardian or grandparent)
• a relative who has taken the place of a parent, or a relative residing with the employee, or
• a person whom the employee has caring responsibilities arising from an Aboriginal or Torres Strait Islander kinship relationship or equivalent.

Refers to violence between family members, which can include violence between current or former intimate partners, as well as acts of violence between a parent and a child, between siblings, and more. Family violence encompasses extended family and kinship relationships in which violence may occur.

Computer system which the University uses to monitor the progress of students through their programs/qualifications. May be abbreviated to FDL.

First point of contact for Secondary Schools or School Clusters wanting to establish a VETDSS program with the University. There are two VETDSS contacts, one based at the SMB Campus (Coordinator, VETDSS and School-based Apprenticeship Training) and the other at the Horsham Campus (Apprenticeship/VETDSS Liaison Officer).

Federation University Australia

The University body charged with the active promotion of philanthropy and management of donated resources for the advancement of the University. The financial accounts of the Federation University Australia Foundation are managed by the Foundation Office; the Advisory Board of the Foundation works with University staff in actively promoting donations to the University.

The section of the University charged with managing the Universitys Cultural Gifts Program.

University website means:

• the registered domain federation.edu.au and all incorporated websites;
• the websites of all University divisions, units and schools and University owned and/or controlled entities, all of which should be hosted on the registered domain: federation.edu.au;
• websites hosted by the University including Research Centres and non-controlled entities; and
• other websites that have approved University-branding or are considered to represent the University.

It does not include:

• linked websites and resources that are not owned or controlled by the University.

The Federation University Australia Act 2010 (Victoria) as amended from time to time.

The costs of the WWC Check application including the cost of the passport size identification photo required for the application.

Accredited or non-accredited short course/program, usually delivered for commercial purposes.

Australian Government loan scheme that helps eligible domestic fee-paying students pay their tuition fees.

The award of Fellow recognises distinguished services to the University and means Fellow of the University (honoris causa) with Fellow FedUni as the post nominal.

Students who receive an MF grade in their final Semester may apply to the Program Coordinator within 7 days of the publication of results for supplementary assessment if that course is the only outstanding course required to complete the degree, the course is not exempt from supplementary assessment, and the student has not been found guilty of plagiarism in that Semester. The highest grade attainable will be a Pass grade. This only applies if the student is not eligible for any other form of supplementary assessment.

A written decision made by the member of Staff authorised to make that decision and communicated to the Complainant in writing when all Internal Appeal avenues within the Universitys Procedures and processes, including under Legislation, or, if applicable, under this procedure have been exhausted.

A prospective student who has not previously undertaken studies at Federation University Australia.

A pre-employment form and/or declaration required by ASQA, TEQSA and/or VRQA for High Managerial Agents within the University.

Employment for a specified term or ascertainable period, for which where the employment contract will specify a period of employment (or circumstances in lieu of a finishing date) and the reason/s for the appointment being fixed-term as identified in the relevant industrial agreement. Fixed-term appointments may be on either a full-time or fractional part-time basis.

In the context of the Elite Athlete Friendly University Program, flexible study options include:

Assessment related needs:

• Ability to negotiate assessment deadlines based on sporting related travel commitments
• Ability to sit exams externally under exam conditions, within the athletes environment (e.g. whilst travelling, in their hotel, at their club, etc)
• The minimum attendance at lectures, tutorials or practicals waived where student-athlete unavailable due to sporting commitments
• Consideration given to the scheduling of placement to accommodate sporting commitments.

Enrolment related needs:

• Ability to tailor academic study load to integrate with sporting commitments, available for first year students as well. Higher Degree Research candidates may elect to enrol in either full-time or 0.5 EFTSL. The student may change their enrolment fraction from semester to semester as required;
• Ability to negotiate lecture, tutorial and practical timetables to accommodate sporting commitments;
• Ability to extend minimum time to complete course due to periods of decreased study load;
• Ability to take several leaves of absence where required due to increased sporting commitments (e.g. Olympic Games year);
• Ability to complete cross institutional study options with interstate universities, and flexibility within this policy provided for student athletes (e.g. first year students eligible, increase number of subjects able to be completed by cross institutional study;
• Provision of summer study alternatives and/or ability to swap between distance education mode and on campus mode, depending on sporting commitments;
• Recognition of credit achieved at interstate universities

Course related needs:

• Access to distance education materials, and/or class notes for missed lectures, tutorials or practicals.

A change to the staff members normal working arrangement that balances their need for flexibility and the Universitys operational requirements.

Are forms of reasonable adjustments that can be requested by staff who are carers, have a disability, are 55 or older, are experiencing domestic violence, as covered by the Commonwealth Fair Work Act 2009

A change to a staff members usual working hours, such as non-standard start and finish times.

An arrangement between a State/Territory entity (including a public university) and a foreign entity.

Any country that is outside Australia and the external Territories, whether or not it is an independent sovereign state.

A foreign entity is any of the following entities:

• a foreign country
• the national government of a foreign country
• a department or agency of a foreign country or national government
• a province, state, self-governing territory, region, local council, municipality or other political subdivision of a foreign country
• an entity that is a department, agency or authority of a foreign government
• a university that is located in a foreign country and does not have institutional autonomy
• an entity that is external to Australia and is prescribed by the rules to be a foreign entity

means:

1. the government of a foreign country or of part of a foreign country; or
2. an authority of the government of a foreign country; or
3. an authority of the government of part of a foreign country; or
4. a foreign local government body or foreign regional government body.

Has the meaning prescribed under the Foreign Influence Transparency Scheme Act 2018 (Cth).

An individual:

1. who is neither an Australian citizen nor a permanent Australian resident; and
2. who is related to a foreign principal that is a foreign government, foreign government related entity or foreign political organisation in either or both of the following ways:
   1. the individual is accustomed, or under an obligation (whether formal or informal), to act in accordance with the directions, instructions or wishes of the foreign principal;
   2. the foreign principal is in a position to exercise, in any other way, total or substantial control over the individual.

Includes:

1. a foreign political party; and
2. a foreign organisation that exists primarily to pursue political objectives.

means:

1. a foreign government;
2. a foreign government related entity;
3. a foreign political organisation;
4. a foreign government related individual.

The qualifications required for an applicant vary depending on the level being applied for and the function undertaken.

For Level B, applicants must hold any of the following:

• A conferred PhD and have made substantial progression to achieving the Level B research performance criteria; or
• For staff members who hold a Masters by Research, they must also have the following;
  • produced an expertise and capabilities plan;
  • produced a three-year research plan;
  • enrolled in the mentoring program.
• For applicants that hold a Masters by coursework, they must have made substantial progress in their Masters by Research and the following:
  • produced an expertise and capabilities plan;
  • produced a three-year research plan;
  • enrolled in the mentoring program.
• For applicants from creative disciplines, that hold a Thesis by exegesis, they are required to:
  • produced an expertise and capabilities plan;
  • enrolled in the mentoring program.
• For any applicant articulation can be discussed with your supervisor and, if required, the candidature panel.
• For Levels C, D and E, a PhD or doctorate is required.

Refers to a wide variety of assessment methods which are used to monitor students' progress against standards and provides them with feedback that compares their progress to standards and supports their learning. These assessment tasks can be integrative and support future student learning.

Any person previously enrolled as a student in a program or course of the University. This includes full-time, part-time, block-mode or distance education students, VET students and those enrolled at Partner Providers.

Federation University Australia Foundation

Staff have responsibility for managing the Universitys relationships with donors and prospective donors

FedUni Postgraduate Research Stipend

A degree, diploma, certificate or other award (sealed or unsealed) conferred or granted by the University or an antecedent institution that has been obtained by a person as a result of fraud or improper means.

Fraud includes but is not limited to:

1. the use of material in any thesis or work which was knowingly false or fabricated;
2. appropriating the ideas or work of another person and misrepresenting them as ones own;
3. transgression of ethical research practice; and
4. knowingly misrepresenting previous qualifications, experience, achievement or any other attribute in order to gain entry to a program.

Designated parking areas other than reserved permit and restricted areas are free of charge.

The freedom of staff, students, and invited visitors to the University to express lawful opinions publicly, without undue restriction.

Refers to full cost recovery as specified in the National Competition Policy, Trade Services Act and University Finance Procedures and specifically refers to the recovery of all direct and indirect costs associated with the consultancy activity including but not limited to overheads of central administration, School/Directorate administration, salaries and GST.

A student who is ineligible for a Government Subsidised Place (GSP) or a student enrolled in a fee for service program.

Student Financial Assistance Fund

The specific list of programs and qualifications with a status of Approved for which funding will be paid to the University by the Victorian government under the VET Funding Contract.

An Organisation or Agency that provides funds for the purpose of conducting or supporting research activities.

Internal post-award form used to facilitate the establishment of a contract/funding agreement and to request a Finance Project Code.

Internal pre-award form used to obtain Dean or equivalent and DVC(R&I) approval to develop an externally funded research proposal.

Provides the Research Funding Team with preliminary notification of intention to apply.

Internal pre-award form used to obtain Dean or equivalent and DVC(R&I) approval to submit a School or equivalent reviewed external research funding proposal.

Provides the Research Funding Team with application details for compliance and reporting purposes.

A person whose job or task is to seek financial support for Federation University Australia or the Federation University Australia Foundation.

Any activity undertaken by or on behalf of the University with the aim of soliciting or receiving gift.

Graduate Certificate in Education (Tertiary Education).

The nationally consistent legislative scheme for gene technology is comprised of the Commonwealth Gene Technology Act 2000 and Gene Technology Regulations 2001, and corresponding State and Territory legislation. Generally referred to as the Act.

The provision of a professional service requiring the use of the Universitys name, services, space, facilities, equipment and paid work-time, or other resources. An employee, with the approval of the University, initiates the consultancy, takes the role as a Principal Consultant and provides professional services, through the University, to an external party for a fee or other consideration. General Consultancy activities must only occur outside of full-time workload unless the Principal Consultants salary is deducted from gross profit before any Net Profit is declared.

University data that is not generally made publicly available and release of such information may cause minor impact on the reputation of the University, other organisation or individual e.g. academic lecture notes.

Has the same meaning as prescribed in the Federation University Australia (Students) Regulations 2022, and as set out below under General Misconduct.

Means lobbying any one or more of the following:

1. a Commonwealth public official;
2. a Department, agency or authority of the Commonwealth;
3. a registered political party;
4. a candidate in a federal election;
5. a person or entity that is registered under the Commonwealth Electoral Act 1918 (Cth) as a political campaigner; other than lobbying that is Parliamentary lobbying.

A Survey with the purpose of either evaluating the performance of student related services or for planning the future delivery of student related services.

Any transfer of money or property to the University made voluntarily by way of benefaction where no material benefit is received by the donor. The money or property must be owned in full by the University once received. Grants received by the University may be considered gifts if they comply with this definition. Sponsorships are not considered gifts, as they normally confer material benefit on the sponsor. Federation University Australia is an endorsed Deductible Gift Recipient in Australia. Most gifts made to the University of AUD$2 or more are allowable deductions for income tax payers in Australia. A gift for which the donor is entitled to a tax deduction in Australia. Taxation Ruling TR2005/13 Income Tax: Tax deductible gifts What is a gift explains what a gift is for the purposes of the gift deduction provisions under Division 30 of the Income Tax Assessment Act 1997.

A document finalising an agreement between the University and donors involved in a planned gift such as a bequest.

The University-wide register of gifts and benefits maintained by the Legal Office which records such information as the nature of the gift, the date received, the estimated value, the purpose of the gift and how it was handled. The Gift Register may be reviewed by the University's internal and external auditors, members of the Universitys Council and its Committees and authorised personnel.

Free or substantially discounted items, hospitality or intangible benefits exceeding common courtesy that are offered to members of the University community in conjunction with their association with the University. It includes enduring items such as works of art and plaques, consumables such as chocolates or wine, invitations to corporate events, or sponsored travel and accommodation.

The term 'Gifts and Benefits' does not include the receipt of:

• standard promotional material distributed by an organisation or business, free of charge, equally to all, where its primary purpose is to promote the organisation or business;
• a gift or token of nominal value or gesture of goodwill (e.g. a key-ring or pen printed with a company logo handed out to all delegates at a conference, or a box of sweets given to celebrate a cultural event ) that could not reasonably be deemed as an inducement to act in a particular way or a conflict of interest;
• light refreshments offered, for example in the course of a business meeting at the organisation's premises or at an opening event or conference, which are proportionate to the occasion and intended as a courtesy and to make guests feel welcome.

University School within the portfolio of Global and Engagement.

Genetically Modified Organisms. In Australia, all dealings with live and viable genetically modified organisms (GMOs), including import, are illegal unless authorised under the Gene Technology Act.

The Gene Technology Regulator may make a determination to include dealings with GMOs on the GMO Register. To be included on the GMO Register, the dealings must first have been authorised by a GMO licence.
Dealings will not be entered onto the GMO Register until the Regulator is satisfied that the risks posed by the dealings are minimal and that it is not necessary for anyone conducting the dealings to be covered by a licence in order to protect the health and safety of people or the environment.

To act with honesty and sincerity of intention.

The processes by which the University is controlled and held to account. It encompasses authority, accountability, stewardship, leadership, direct and control exercised in the organisation (Standards Australia AS 8000-2003/Amdt 1-2004).

Are University Council and its Committees and Academic Board and its Committees.

A document which, together with University legislation, forms part of the Universitys governance framework. This includes policies, procedures, codes, manuals and work instructions.

The Governing body refers to the National Health and Medical Research Council/ Australian Research Council.

A VET place for which the Victorian government makes a financial contribution through the Skills First Program. Only eligible individuals can access a GSP.

Global Professional School.

The practice of assessing and reporting aspects of varying levels of performance in competency-based training. It is generally used to recognise excellence. Graded Assessment enables competency based assessment (CY/CN) to include Competent with Merit (CM) and Competent with Distinction (CD). Graded Assessment is the process of awarding the learner with a grade based on a higher level of performance once competency has been achieved.

Refer to: Graded Assessment Forms

Student who has completed a course offered by Federation University Australia or an antecedent institution for which a sealed award was given.

Central department of the University with oversight of matters pertaining to higher degree by research.

Financial or other aid provided for a student on the condition of financial need, geography or demography.

Alleged behaviour or action of another member or members of staff, which has or is likely to have an unreasonable negative impact on the ability of a staff member to undertake their duties (e.g. dissatisfaction with the staff members work environment).

When a person engages in predatory conduct to prepare a child for sexual activity at a later time. Grooming can include communicating electronically or face-to-face and/or attempting to befriend or establish a relationship or other emotional connection with the child or their/parent carer.

Asset classes that are generally considered to provide a higher rate of return at a higher risk, to enable the portfolio to achieve capital growth over the medium to long term (e.g. Australian equities, international equities, listed property etc.).

Graduate Research School.

Graduate Research School Board.

Graduate Studies.

Genuine Temporary Entrant and Genuine Student.

A Guarantor is a person who guarantees the repayment of a Student Loan exceeding $1000.

The potential to cause harm to a person or to the natural environment.

The structured process of hazard identification, risk assessment and control (HIRAC) aimed at providing a safe and healthy environment for all members of the University community whilst on University premises or whilst engaged in University activities.

Higher Degree by Research.

A Federation student enrolled in a Masters Degree (Research), Doctoral Degree (Research), or Doctoral Degree (Professional).

One of the following courses of study: Masters Degree Research, Doctoral Degree (Research), or Doctoral Degree (Professional).

Higher Degree by Research. Students studying in a higher education program by research.

Higher Degree by Research Coordinator.

Higher Education

A process to determine the amount of credit an applicant is eligible for based on prior study, and/or relevant experience, program structure (core courses/majors/minors, etc), student's choice of major and limits for credit.

An examination held in the timetabled deferred examination period. An examination can be deferred a maximum of two times per course. Students will not be able to apply for grade consideration for deferred examinations.

A supplementary assessment, or an extension of an assessment due-date or altered attendance requirements. Such allowances may be made for one or more assessment tasks or courses within any teaching semester.

Students will not be able to apply for grade consideration in addition to special consideration.

Functions assigned to specific employees under health and safety policies and procedures of the University.

The functions of Emergency Control Personnel (Area and Campus Wardens and their deputies), Health and Safety Representatives, University First Aiders, and members of Health and Safety Teams are included. The health and safety responsibilities of Supervisors and Managers are not included in this definition.

Any condition or event associated with the work of University employees that is, or is perceived to be, hazardous.

An employee of the University who has been elected to the position of Representative in accordance with the Occupational Health and Safety Act 2004 (Vic) or the Work Health and Safety Act 2011 (Qld).

Personal information about:

1. The physical, mental or psychological health (at any time) of an individual; or
2. A disability (at any time) of an individual; or
3. An individuals expressed wishes about the future provision of health services to them; or
4. A health service provided, or to be provided, or an individual; or
5. Other personal information collected to provide, or in providing, a health service; or
6. Other personal information about an individual collected in connection with the donation, or intended donation, by the individual of their body parts, organs or body substances; or
7. Other personal information that is genetic information about an individual in a form which is or could be predictive of the health (at any time) of the individual or any of their descendants.

Means:

1. the misconduct hearing conducted by the relevant Institute; or
2. a misconduct hearing conducted by the Student Misconduct Committee.

Australian Government loan scheme that assists eligible Commonwealth supported place students to pay their student contributions.

Australian Government loans that help eligible students pay their student contributions (HECS-HELP), tuition fees (FEE-HELP or VET FEE-HELP/VET Student Loans), overseas study expenses (OS-HELP) or the student services and amenities fee SA-HELP.

Higher Education Research Data Collection.

The HES Framework consists of two parts: Part A Standards for Higher Education (which represent the minimum acceptable requirements for the provision of higher education in or from Australia). Part B Criteria for Higher Education Providers (which enable categorisation of different types of providers and whether a provider is responsible for self-accreditation of a course(s) of study it delivers.

Higher Education and Skills Group.

One of the following courses of study: Masters Degree Research, Doctoral Degree (Research), Doctoral Degree (Professional).

A student enrolled in a Higher Degree by Research Program at Federation University.

Consists of qualifications ranging from undergraduate awards (bachelor degrees, associate degrees and advanced diplomas) to postgraduate awards (graduate certificates and diplomas, masters and doctoral degrees) as well as non-award single subject enrolments and cross institutional studies.

Facilitates participation and achievement in senior secondary and tertiary education and training by supporting partnerships between providers, employers and the community and advising on public funding and regulation.

It manages the Government-funded training market in Victoria, public provider governance and accountability, and the apprenticeship system.

http://federation.edu.au
The main landing page of the Federation University Australia website.

A highly regarded individual within their area of expertise/discipline with whom the University has established an ongoing association of mutual benefit to both parties.

Emeritus Chancellor; Honorary Doctorate; Fellow of the University; Emeritus Professor.

The University Council may admit honoris causa to any honorary degree, any person distinguished by eminence in public service or cultural achievement or in service to the University or its communities, whether or not the person has graduated at a university.

A retired professor of the University who after retirement is engaged in research relevant to some discipline of university studies;

or

a professor of another university engaged in research work relevant to some discipline of university studies.

A single year of study (or equivalent) following on from a Bachelor's degree consisting of 120 credit points (or equivalent).

The key contact person employed by the host employer organisation who will act or organise appropriate supervision for the student during the WBT/PP arrangement.

Workplace providing work based training/ practical placement learning environment to Federation University student.

A key member of the HR Business Partnering team who provides strategic advice, guidance and solutions to a particular client group that underpin organisational vision, key client goals and HR strategy.

Human Research Ethics Committee.

The HREC above low risk, or standard, review human research applications.

Research participants who are personally interacting with the investigator, subject to observation, and/or those whose records are being accessed. Also referred to as participants.

A University Committee established in accordance with the National Health and Medical Research Council requirements to oversee and approve research involving humans.

Human trafficking refers to the recruitment, transportation, transfer, harbouring, or receipt of persons for the purposes of exploitation, including modern slavery, by means of the threat or use of force, coercion, abduction, fraud, deception, abuse of power or vulnerability, or the giving of payments or other benefits.

International Admissions.

An applicant has to be an Aboriginal and/or Torres Strait Islander person in order to be eligible for applying or being the incumbent of the position.

The identify potential graduates process in the Universitys approved student management system identifies students who appear to have met the program structure rules as defined in the approved program structure and thus are potentially eligible to graduate, subject to the confirmation of other graduation criteria contained in the curriculum rules of the program that may not be fully referenced in the systematic IPG process.

International Education Committee.

International English Language Testing System.

Any quantity of a substance or plant classified as a drug of dependence under the Drugs, Poisons and Controlled Substances Act 1981 (Vic) and used (as defined) without a valid prescription. This term also includes a deleterious or volatile substance held without valid explanation.

Integrated Library Management System.

Department of Home Affairs.

An area within the organisational structure undergoing workplace change that has an impact on the way work is being performed.

(In the context of the Alcohol and Other Drugs Procedure only) Any alteration of the usual behaviour of a person on University premises or in University activities that creates concerns regarding safety, health, security, work/study performance, disruption, etc. Typical impairments relevant to this procedure include drowsiness, slurred speech, difficulty concentrating, poor motor control, aggressive speech or behaviour, irregular work patterns, absenteeism, etc.

Pretending to be another student and completing an assessment task/exam on their behalf.

has the meaning prescribed under the Autonomous Sanctions Regulations 2011 (Cth).

in relation to restrictions or burdens or conditions on a freedom include restrictions or burdens or conditions imposed by statute law, the common law (including the law of defamation), duties of confidentiality, restrictions deriving from intellectual property law and restrictions imposed by contract.

A disclosure may be made about improper conduct by a public body or public official. Improper conduct is defined by section 4 of the Act to mean corrupt conduct under the Independent Broad-Based Anti-Corruption Commission Act 2011, or specified conduct , which includes:

• conduct of any person that adversely affects the honest performance of a public officers or a public bodys performance;
• conduct of a public officer or public body that constitutes or involves the dishonest performance of a public officers or a public bodys functions;
• conduct of a public officer, former public officer or a public body that amounts to knowingly or recklessly breaching public trust;
• conduct of a public officer or public body that amounts to the misuse of information or material acquired in the course of the performance of their official functions;
• a conspiracy or attempt to engage in any of the above conduct;
• conduct of a public officer or public body that involves:
  • a substantial mismanagement of public resources, or;
  • a substantial risk to public health or safety or;
  • a substantial risk to the environment.

The specified conduct must be serious enough to constitute, if proved, a criminal offence or reasonable grounds for dismissal.

This list may not be exhaustive of what constitutes improper conduct.

Gifts of personal property, including but not limited to works of art, furniture, rare books, manuscripts, or any other item that is determined as being of value.

Technology or software which has been made available without restrictions upon its dissemination. Copyright restrictions do not remove technology or software from being in the public domain.

Sponsorship is in the form of a product or service, in place of cash.

Any unplanned event that causes (or has the potential to cause) an injury or illness to any person and/or damage to equipment, buildings, plant or the natural environment. Incidents range from minor incidents to serious incidents, emergencies and critical incidents.

Any outcome that may have a negative impact on a participant or the researcher, and was not foreseen in the approved project. It is one of the standard conditions of approval that any adverse unexpected incident be formally reported to the HREC, the AEC or the IBC, whichever one is relevant to the incident.

Are practices that anticipate and accommodate the needs of a diversity of people, and which result in learning and working activities and environments being accessible by all people, to the greatest extent possible, minimising the need for adjustments to respond to individual needs.

Assets with a base value generally held for their income generating abilities such as interest, dividends and franking credits.

Enrolments which are terminated due to the following and are considered "Incompletions" in PRISMS:

• the student not commencing their studies*
• the student notifying cessation of their studies*
• the student deferring or suspending their enrolment*
• the student transferring to a course at another provider
• the provider ceasing the student's enrolment due to non-payment of fees, the student no longer holding a student visa, or disciplinary reasons
• non-compliance with student visa conditions due to unsatisfactory course progress or unsatisfactory attendance

* Non-commencements, cessations, deferrals, or suspensions where a new enrolment is recorded in PRISMS for the same program/qualification, provider and agent within 1 day of the termination being reported will not be included in Incompletion statistics in PRISMS.

An external expert who is nominated by the leadership of the discipline area and invited by the Executive Officer to offer a balanced and independent assessment of the applicants standing and impact in the nominated discipline and of the merits of the application based on pre-determined criteria.

A template used to collect expert feedback from the independent assessor on an applicant's application template.

An independent third party is:

• a person employed within the University who is independent of the Institutes, Schools, Directorates or other organisational units and who has sufficient seniority and experience to facilitate a discussion between workers; or
• a person external to the University who is suitably qualified and experienced to facilitate a discussion between workers.

Is validation carried out by a validator or validators who:

1. are not employed or subcontracted by the RTO to provide training and assessment; and
2. have no other involvement or interest in the operations of the RTO.

Indigenous Australians' rights to their heritage, consisting of intangible and tangible aspects of the whole body of cultural practices, resources and knowledge systems developed nurtured and refined by Indigenous people and passed on by them as part of expressing their cultural identity, including distinctive signs and symbols, practices, know-how and skills

Infrastructure and overhead costs incurred by the University in support of research, including but not limited to existing facilities and equipment (e.g. laboratory and office space), technical and administrative support, libraries, computer services, telecommunications, power and lighting, and building maintenance and cleaning.

Occurs if there is an unreasonable requirement, condition or practice that purports to treat everyone the same, but actually disadvantages someone with an attribute as listed under 'disability'.

The process of providing specific information to the relevant person which is intended to formally introduce them into the University. This may be influenced by relevant external requirements which will be outlined in the governance document.

The Act defines industrial action in section 19 as any action of the following kinds:

1. the performance of work by an employee in a manner different from that in which it is customarily performed, or the adoption of a practice in relation to work by an employee, the result of which is a restriction or limitation on, or a delay in, the performance of the work;a ban, limitation or restriction on the performance of work by an employee or on the acceptance of or offering for work by an employee;
2. a failure or refusal by employees to attend for work or a failure or refusal to perform any work at all by employees who attend for work;
3. the lockout of employees from their employment by the employer of the employees. It does not include action by employees that is authorised or agreed to by the employer or action by an employee if the action was based on a reasonable concern by the employee about an imminent risk to his or her health or safety.

The bodies that have a stake in the services provided by RTOs. These include, but are not limited to: enterprise/industry clients such as employers; group training organisations; industry organisations; industry regulators; industry skills councils; industry training advisory bodies and unions.

May include but is not limited to, strategies such as:

1. partnering with local employers, regional/national businesses, relevant industry bodies and/or enterprise RTOs;
2. involving employer nominees in industry advisory committees and/or reference groups;
3. embedding staff within enterprises;
4. networking in an ongoing way with industry networks, peak bodies and/or employers;
5. developing networks of relevant employers and industry representatives to participate in assessment validation; and
6. exchanging knowledge, staff, and/or resources with employers, networks and industry bodies.

Learning that results from work-related, social, family, hobby or leisure activities.

Definable pieces of information in any form, recorded or stored on any media that is recognised as valuable to the University.

An Information Security Classification is assigned to a set of information after the creator (user) assesses the sensitivity and importance of the information. This classification determines the appropriate methods of storage and management for the information. Information Security Classifications include:

Public - information that is publicly available and unlikely to impact on the reputation of the University, other organisation or individual e.g. academic calendar, course outlines

General Internal - University information that is not generally made publicly available and release of such information may cause minor impact on the reputation of the University, other organisation or individual e.g. academic lecture notes

Protected - confidential University information with limited access with unauthorised disclosure, modification. Data that is released which could cause reputational harm or embarrassment to the University e.g. budget data, academic records, student grades, planning or purchasing documents

Restricted - strictly confidential or sensitive University information restricted to individuals who are explicitly granted access with unauthorised disclosure, modification or destruction most likely to cause serious harm to the University, other organisation or individual, compromise Australias national security, national interests, economy, stability, integrity or damage international relations or defence e.g. research requiring ethics clearances, information relating to allegations of fraud

All components that make up the computing facilities of the University.

Are the genuine and reasonable requirements of a position, being the essential components of the job which must be performed.

Includes the assets creation/acquisition/purchase price plus any costs directly attributable to bringing the asset to the location and condition necessary for it to be capable of operating in the manner intended.

Directly attributable costs could include, but are not limited to, site preparation costs, initial delivery and handling costs, installation and assembly costs, asset testing costs, and professional fees.

Initial cost does not include costs of advertising, conducting business and administration (e.g. staff training), other general overheads, or cost of relocating/reorganising.

The member of University Staff (usually the Program Manager) who is liaising with the third party and seeking to develop the third party arrangement.

A member of People and Culture who provides advice and guidance on WorkCover and health and wellbeing matters.

Any physical or mental harm incurred by any person (called casualty) whilst present on University premises or engaged in University activities. It includes the recurrence or aggravation of any pre-existing injury or illness, and any illness that becomes apparent on University grounds, even if unrelated to the University.

Federation University Australia has a number of Academic Organisational Units click here for details

A compilation of the recommended actions of the individual Course Survey Action Plans. This is captured on an the dedicated proforma (template listed within this procedure) as an overarching summary of the course continuous improvement strategies.

Federation University Australia has several Academic Organisational Units delivering programs.

A university does not have institutional autonomy if, and only if, a foreign government is in a position to exercise substantial control over the university.

An online archive to collect and preserve the intellectual output of an institution.

A WorkSafe appointed agent who is responsible for:

• managing claims in accordance with WorkCover legislation, the Agency Agreement and policies, procedures and standards set by WorkSafe; and
• providing claims and risk management services to employers.

A set of students selected and enrolled to commence a program at the same time.

Intangible assets are non-physical assets, owned or acquired by the University, that assist in the delivery of the Universitys business activities and services. Intangible assets include trademarks, copyrights, computer software (purchased or internally developed) and intellectual property.

For intangible assets only major items over the value of $100,000 will be considered for capitalisation.

Any controlled goods that leave Australia electronically rather than in a physical form with an intention to be landed outside Australia. This includes goods sent for personal use, sale, demonstration, repair or return to the manufacturer.

All statutory and other proprietary rights (including right to require information be kept confidential) in respect of inventions, copyright, trademarks, designs, patents, plant breeders rights, circuit layouts, know-how, trade secrets, data, materials and all other rights as defined by Article 2 of the Convention establishing the World Intellectual Property Organisation of July 1967, whether registered or unregistered, all rights to apply for the same and, for the avoidance of doubt, includes:

1. Patents under the Patents Act 1990 (Cth);
2. Copyright vesting by virtue of the which subsists in original works under the Copyright Act 1968 (Cth) in literary works (, including computer programs and data), dramatic works, musical works, artistic works, films, sound recordings, broadcasts, published editions and certain types of performances;
3. Trade marks registered or registrable under the Trade Marks Act 1995 (Cth);
4. Designs registered or registrable under the Designs Act 2003 (Cth);
5. New plant varieties under the Plant Breeders Rights Act 1994 (Cth);
6. Circuit layouts (computer chips) under the Circuit Layouts Act 1989 (Cth); and
7. Trade secrets and other confidential material under Common Law.

Issued as prescribed under the Working with Children Act 2005 on an interim basis, pending further information whereby the individual does not meet the requirements necessary in order to be issued an Assessment Notice and a WWC Card.

Issued as prescribed under the Worker Screening Act 2020 (Vic) on an interim basis, pending further information whereby the individual does not meet the requirements necessary in order to be issued a WWC Clearance and a WWC Card.

An appeal to a Staff member or Committee from a decision (other than a Final Decision) made under a University Procedure, Legislation or other process that prescribes a right of Internal Appeal.

Independent financial and operational reviews that assess the control effectiveness of the Universitys business processes, evaluate the adequacy of risk controls and to examine the level of operational compliance with University policies, procedures and key regulatory obligations. Internal audits highlight process gaps and opportunities for improvement through recommendations to senior management to improve the Universitys internal controls, operational compliance and risk management processes.

Current University staff voluntarily moving into a position for a period up to 12-months and can only be used as per the requirements for fixed-term appointments in the relevant enterprise agreements.

• are temporary and meet the parameters of a fixed-term appointment as defined in the relevant enterprise agreements;
• ensure a substantive position is retained; and
• are usually regarded as personal and professional development opportunities and should therefore match development goals as identified in a performance review and development plan.

A student enrolled in a Federation University Australia program who wishes to transfer to another program within the University.

A person holding an Australian student visa and defined as an Overseas Student in the ESOS Act or studying at an off-shore teaching location.

• overseas students as defined in the National Code and holds a TU 500 Student visa as defined by the ESOS Act;
• students studying off-shore who do not hold student visas; and
• students who are in Australia on a temporary visa, including a temporary protection visa.

A placement experience within an organisation where by students can gain an understanding of and an ability to analyse the internal and external environment of the Host Organisation. Students will be expected to demonstrate critical analysis and the development of recommendations to a specific area of the organizations activity.

Any documented action targeted at addressing the needs of an 'at risk' student. Referred to as a Success Plan in fdlGrades.

Any IP that is patentable under the Patents Act 1990 (Cth).

Everything used to make products, provide services and to run part of the University's business is part of the University's stock.

There are 4 main types of stock:

• Raw materials and components - ready to use in production;
• Work in progress - stocks of unfinished goods in production (excluding building and infrastructure works in progress);
• Finished goods ready for sale;
• Consumables.

An impartial person appointed by the Vice-Chancellor to conduct an investigation into the substance of the grievance who may be external or internal to the University and has no prior involvement in the subject matter of the grievance. If the investigator is an employee of the University, they must be a senior officer not employed in the same Institute, School, or Directorate or other organisational area of either the complainant or the respondent.

Professional and qualified firms or individuals who are engaged to provide investment advice and services under contractual terms.

The Investement Guidelines as amended from time to time.

The advisory subcommittee reporting to the Resources Committee with oversight for the Universitys investment portfolios.

Professional organisations who are responsible for managing an investment or investments on behalf of Federation University. The investment manager will manage the investment(s) in accordance with the terms of a unit trust, or in accordance with the investment objectives and parameters agreed with Federation University through an investment mandate.

The desired investment outcomes specified for each investment portfolio.

The portfolios which consist of the University's investment assets, including investments with external managers and direct investments.

Operating assets as classified according to AASB 140 Investment Property.

Any type of supervised assessment. An invigilated assessment task (written or practical) can be delivered during the teaching semester and/or timetabled within an examination period and that forms part of the final results in a course or program, e.g. exams, in-class tests, online tests, etc.

Any person who has been invited by the University to speak on the University's land or facilities. For the purposes of this definition, the University includes its decision-making organs and officers; its student representative bodies, undergraduate and post-graduate; any clubs, societies and associations recognised by its decision-making organs or student representative bodies; and any entities controlled by the University.

University Debtor's Invoice generated to charge partner provider our component of Tuition Fees.

Five process groups within the management of the project:
Initiation, Planning, Execution, Controlling & Monitoring and Closing.

Information Technology Services.

This includes networking equipment, peripheral devices, PCs and printers.

Award made in partnership with another institution wherein the candidate is jointly enrolled in both institutions, with one institution taking the lead role in overseeing the candidates progress. The candidate receives one testamur on completion of the program.

One undergraduate degree (branching across two discipline areas) The student is eligible to receive one testamur, for example, Bachelor of Education/Bachelor of Technology.

The skills, knowledge and experience required to perform the duties and responsibilities of the position.

Where a person is a family member or, other person of significance to a child or, the child is or has been placed in the out of home care of that person under the Children, Youth and Families Act 2005. Out of home care means care of a child by a person other than a parent of the child.

All land acquired (freehold), donated and held on trust (Crown Land / on behalf of the Minister). These fall under the Capital Fixed Asset Category.

Learner means a person being trained and/or assessed by the RTO for the purpose of issuing AQF certification documentation.

A formal document that assists registered students to communicate their negotiated reasonable adjustments and/or other supports for flexible study with Institute/Schools within the University.

The LAP outlines:

• how the elite performer/coach/athletes commitments or medical condition, mental health condition, or disability impacts on a student's ability to participate in education
• the student's own strategies to address these impacts
• the adjustments required within the student's academic program
• in-class adjustments
• examination adjustments
• placement or off-campus activity adjustments
• other services required

Online technology tools for creating, storing and distributing learning content, facilitating communication and/or providing feedback and assessment.

Leased items or property. These fall under Capital Fixed Asset Category.

A request by the student to temporarily postpone study after the commencement of their program. (Student initiated).

Students who have commenced their program and wish to take one or more teaching periods away from study can apply for Leave of Studies for a maximum of 12 months. Leave of studies occurs after the first census date.

Short term contracts for the replacement of staff on leave.

A formal request from a staff member detailing the reasons for seeking a period of leave without pay.

The application must be in writing using an Employee Leave Form specifying the date the proposed leave will start and finish and any documentation or additional information that will support the application.

Formal acknowledgement from the University of the approval of a request for leave without pay, which will detail the terms and conditions of the leave without pay and the start and finish dates of the leave without pay period.

The defined period of leave where the staff member will not receive any salary or benefits from the University.

The Federation University Act 2010 (Vic) and the University statutes and regulations.

A letter offering the appointee a Honorary, Adjunct or Visiting Appointment at the University which also outlines the title, conditions and term of appointment.

The International Student Offer Letter and Acceptance Agreement which outlines a students enrolment contract with the University.

Defined under the Australian Qualifications Framework (AQF) guidelines and corresponds to the level of study.

Means the first formal complaint made by a complainant.

Means a complaint that has been escalated following a Level 1 complaint outcome.

This comprises general book collection, rare books, manuscripts, DVDs and other recorded media.

Is compliance with an eligibility requirement for an occupational license or a legislative requirement to hold a particular training product in order to carry out an activity.

The chance or probability of a risk materialising.

A process whereby only a limited pool of staff impacted by an organisational restructure express their interest in and are selected for a specific position/s within the structure.

Language, Literacy and Numeracy as defined by Australian Core Skills Framework which is a tool for reporting outcomes of adult English language, literacy and numeracy provision and assess levels of performance in the five core skills areas of learning, reading, writing, oral communication and numeracy.

The review that is used to ascertain the ACSF level of a student before enrolment.

Language, literacy and numeracy as defined by ACSF.

Learning Management System e.g. Moodle.

Reserved for loading/unloading of goods/services for commercial and University operations vehicles only.

The University partner provider Campus Location.

A category of risk determined according to the National Statement definitions of risk, that would permit an application to be reviewed by the Low Risk Human Research Ethics Committee.

A sub-committee of the University Human Research Ethics Committee. This Committee assesses and approves low risk human research applications in accordance with the National Statement.

Review of low risk application by the Low Risk Human Research Ethics Committee.

Learning and Teaching Quality Committee.

These include:

Home page http://federation.edu.au

Future students http://federation.edu.au/future-students

Current students http://federation.edu.au/current-students

Institutes and Schools http://federation.edu.au/institutes-and-schools

Staff http://federation.edu.au/staff

An examination outcome; The thesis should be PASSED subject to major corrections made to the satisfaction of the Academic Board; (i.e. the thesis requires new data collection, new or revised data analysis, substantive rewriting of one or more chapters, or a large volume of stylistic/presentation errors. These actions should be undertaken with ongoing input from the supervisory team)

The staff member with designated responsibility for the staff member making a request for a child to attend a University activity, or with designated responsibility for a physical location.

Administrative manager responsible for procedures and coordination of WIL placements at Higher Education University level.

The person who is responsible for the supervision of staff member(s), generally the line manager.

An employee who has designated responsibility for managing and/or overseeing the performance, development and conduct of other employees.

Marketing and recruitment pages include:

• Home page (http://federation.edu.au)
• Future students (http://federation.edu.au/future-students)
• Applications web area (http://federation.edu.au/apply)
• Course Finder (http://study.federation.edu.au)
• Campaign microsites (short term websites that are created for a particular campaign)

All material that promotes the University, including but not limited to: brochures, banners, advertisements, video footage, websites, Program Finder, Social Media content, etc.

These include surveys targeted at graduates and alumni as well as prospective students, i.e. students that are not actively studying nor have accepted an offer to study at a Federation University campus.

A material advantage. It does not matter if the advantage returned is of less value than the gift amount. This can still be considered material. Mere recognition or acknowledgement of the gift (such as a small plaque or mention in a newsletter) does not constitute a material benefit. However, enlarging the acknowledgement into forms of advertising or promotion would constitute a material benefit.

The cost of materials and other incidentals purchased by the University and provided to the student, such as tools for trade, equipment, uniforms, textbooks, excursions, etc.

A health practitioners agreement that the duties offered are within the staff members current work capacity and should not cause harm to the injured/ill staff member. Approval from an independent medical examiner appointed by the Universitys insurer may also be used where appropriate.

Documentation from an eligible Health Care professional confirming the students disability and, if possible recommended adjustments to minimise the impact of the disability on their ability to undertake a program of education.

Directions provided by a health practitioner regarding an injured/ill staff members current work capacity and physical and/or psychological limits to be put in place to assist with recovery. Medical restrictions may include advice in respect to reasonable adjustments.

In addition to its natural meaning, this term includes prospective students and former students of the University.

Includes staff, members of the University Council and members of any board, committee or other body established by or constituted under the University Statutes and Regulations.

Selection based on merit is where the best possible match is made between qualifications, knowledge, skills, abilities and relevant experience of the applicants, and the selection criteria in the position description.

Describes information about data, such that data can be discovered, understood, re-used and integrated with other data; information described in a metadata record includes where and when the data was collected, created, organised, transmitted (where applicable) and last updated and who is responsible, allowing correct attribution to the creators of the work.

The purpose of this period is to allow an employer with a period of time to assess a new employee, without being subject to an unfair dismissal claim. In accordance with Fair Work Act 2009 s.383, in the case of the University the minimum employment period is six months.

Number of students required to commence an intake.

The Minimum Standards for Academic Levels are a generic listing of standards and/or expectations of an academic at each level. For further information refer to the University Enterprise Agreement.

An examination outcome; The thesis should be classified as PASSED, subject to minor corrections made to the satisfaction of the Academic Board; (i.e. the thesis is suitable for conferral once the author has addressed nominated passages, textual errors, and referencing corrections. These actions should largely be able to be undertaken independently by the candidate)

Misconduct is behaviour that contravenes the Federation Universitys regulation 6.1 Student Discipline. Behaviours that constitute misconduct are outlined in the regulation, Student Code of Conduct and Staff Code of Conduct.

Misconduct means dereliction of duty or unacceptable behaviour. This includes:

• conduct which is an impediment to the satisfactory performance of the work of the employee or other employees in the university;
• failure to comply with a reasonable instruction given by a person in the line management of the employee;
• behaviour that may be reasonably perceived as bullying, harassing, intimidating, overbearing or physically or emotionally threatening;
• an action of the employee which is prejudicial to the health or safety of other employees, students or members of the public;
• conduct of the employee that results in a conviction, sentence or other or- der imposed by a court which restricts the activities of an employee in a manner that constitutes an impediment to the employee carrying out their duties;
• deceptive behaviour of a minor nature related to research, learning and teaching.

Occurs when a staff member/student presents an untrue statement about attendance or participation in practical, performance or professional learning activities, or includes citations to non-existent or incorrect sources or does not disclose any information or matter where there is a duty to disclose such information or matter.

A student who has been:

• Officially reported as missing to the Police; OR
• Missing during off-campus University activities, after reasonable attempts have been made to locate and contact them; OR
• Out of contact with University staff for 10 working days, after repeated attempts to contact them by phone and email, where a reasonable concern for their safety exists.

The method adopted to deliver training and assessment, including face-to-face, online, distance, or blended methods.

A quality assurance process which ensures that assessment is continuously conducted with accuracy, consistency, transparency and fairness in design, practice and marking.

The process of bringing assessment judgements and standards into alignment which ensure the same standards are applied to all learner assessment results within the same units.

A mandated resource for use in all types of assessment moderation.

Modern slavery encompasses all types of slavery and servitude, including forced or compulsory labour, debt bondage, indentured servitude, forced marriage and the worst forms of child labour.

Duties that a staff member undertakes as part of their usual position that have been modified or restricted (eg the provision of support tools or equipment, reduced hours, rest breaks, working with the support of a colleague) to take into account the staff members current medical condition, as detailed on a Certificate of Capacity and/or other medical advice.

The process of verifying that the conduct of research conforms to the approved proposal.

These include cars, utility vehicles, buses, grounds vehicles, boats, fleet and security vehicles. These fall under the classification of Operating Assets.

Memorandum of Understanding.

The Student Management System used by Federation University Australia. Also known as Campus Solutions. This system is where all students record information is stored and where students enrol and Higher Education students receive their individual timetable. Students refer to this as My Student Centre.

The naming of a building, facility, academic position or Scholarship in honour of an individual or organisation, or in recognition of financial contribution or support, or recognition of other significance to the University, such as Indigenous recognition.

Public recognition of an organisation brand upon University owned assets, events or programs or public recognition of the University brand upon another organisations assets, events or programs.

Normal administrative practice (NAP) is a process that allows agencies to destroy certain types of low-value and short-term information in the normal course of business.

NAP covers the destruction of ephemeral material of a facilitative nature created, acquired or collected by public officers during the course of their duties.

The National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2018.

National Statement on Ethical Conduct in Human Research.

Means general procedural fairness in the handling of a complaint that involves all the following elements:

• the right to a fair and unbiased hearing
• notice of the potential for an adverse decision
• the right to attend hearings, if required, with a support person
• the opportunity for all relevant parties involved to be heard
• genuine consideration by the decision-maker of any submissions made
• genuine inquiry into any areas of dispute
• the respondent be given enough information that they can understand and respond to the complaint made against them
• the right of the respondent to be made aware of, and respond to, information which will be used in the course of a decision that may negatively affect the person
• the right to an independent, unbiased decision-maker

As defined in the Working with Children Act 2005 which states that the person to whom the notice has been issued has not passed a WWC Check.

The monetary amount retained by Federation University from the Commercialisation Revenue received from the commercialisation of IP after the legitimate claims of third parties are satisfied.

Formed for a specific purpose e.g. Reunion.

Used to describe plant or chemicals that have not been previously introduced within the University under the proposed conditions. It covers plant and chemicals that have never been introduced on site or have been introduced, but for different purposes, in different quantities, in different areas, etc.

An individual seeking enrolment in a course.

University directorate within the portfolio of Global and Engagement, tasked to design and deliver Federation University B2B (industry) and custom (B2C) short course offers.

A course not currently listed on Schedule 5.1 of the University's Legislation.

Non-Government Organisation.

National Health and Medical Research Council.

Notifiable Low Risk Dealings (NLRDs) are activities with GMOs undertaken in containment (ie: not released into the environment) that have been assessed as posing low risk to the health and safety of people and the environment provided certain risk management conditions are met.

A person employed within the University who is independent of the Institutes, Schools, Directorates or other organisational units and who has sufficient seniority and experience to undertake an investigation and make an impartial determination of the facts of the matter based on the balance of probabilities; or

A person external to the University who is suitably qualified and experienced to undertake workplace investigations.

A nominated member of the university, responsible for providing an endorsement of a casual or sessional appointee within a School or Directorate.

Each university in the Elite Athlete Friendly University program must appoint a specific staff contact person to support elite athletes and coaches within the University. The position provides the following support:

• Advice and guidance to student-athletes on academic planning;
• Support in negotiating necessary flexibility to meet academic requirements;
• Advocacy for the student-athlete within the university environment;
• Support in negotiating and/or implementing student cross institutional study or credit transfer arrangements;
• Provision of advice and support to the athletes Athlete Wellbeing Manager (or similar position).

A request that action is required to determine, the root cause and corrective actions for a non-compliance.

An individual work requirement, course or series of courses that does not, in itself, lead to the award of a whole certificate, diploma or degree.

A course of study which does not result in an award with which a student graduates from the University.

A program of study which does not result in an award with which a student graduates from the University. Includes preparation for study offered by the University i.e. Foundation Studies.

Non-award studies include programs for professional development, education development, general interest and preparation for study offered by the University. Non-award studies cater for a range of educational requirements outside of the Universitys award programs (as listed on Schedule 5.1)

An observation from evidence available that practices do not comply with the requirements of the quality management system.

A foreign arrangement that is not a core foreign arrangement; e.g. arrangements between universities for research or provision of educational services and materials.

Learning that takes place through a structured program of instruction but does not lead to the attainment of a formal qualification or award.

These assets are those which are not required in the conduct of the daily affairs of the business. They do not play any role in revenue generation (vacant land).

Any non-statutory policies, rules, guidelines, principles, codes or charters or similar instruments.

Area or space not scheduled for timetabled classes which may be used for meetings, events, training or other activities.

A class into which students are required to enrol in my Student Centre where there is no timetabled component. E.g. course is delivered online.

Research outputs other than formal research publications e.g. plays, performances, music scores, reports, models, plans, data, software, code, grey literature.

Any other additional fees charged by the University that are not included in tuition fees.

A review outcome for a project that has not been given Committee approval to commence.

Notes and coin are the most liquid of assets and must immediately and at all times be protected against loss.

A WWC Clearance or an Interim WWC Exclusion or a WWC Exclusion as prescribed in the Worker Screening Act 2020 (Vic).

National registered training logo used nationally to certify quality VET accredited training.

Standards for National VET Regulator Registered Training Organisations. The objectives of the NVR Standards are to ensure nationally consistent, high-quality training and assessment services within Australias VET system.

Continual compliance with the Standards is a condition for all NVR registered training organisations and for applicants seeking registration under the Act.

Specifies what needs to be achieved. It is recommended that the SMART methodology is used when defining performance objectives:

• specific, i.e. clearly defines what needs to be achieved;
• measurable, i.e. specify how the objective will be measured;
• achievable, i.e. the objective is realistic given workload and classification level for example;
• relevant, i.e. the objective is aligned to the strategic objectives and priorities of the University and relevant Portfolio/School/Directorate and the employees position description; and
• timed, i.e. a defined timeframe for the achievement of the objective.

Including the following from 'Camps' to 'Youth Justice'.

Camps
All overnight camps for children.

Child Care Services
Child care services including:

• centre-based long daycare
• occasional care
• family day care
• in home care
• outside school hours care

Child Employment Supervisors
Supervision of a child in employment (where the child is under 15 years of age) pursuant to the Child Employment Act 2003.

Children's Services
Children's services under the Children's Services Act 1996 and education and care services within the meaning of the Education and Care Services National Law (Victoria) including kindergartens or preschools.

Clubs & Associations
Clubs, associations, or movements of a cultural, recreational or sporting nature.

Coaching & Tuition
Coaching or tuition services of any kind specifically for children.

Counselling Services
Counselling or other support services for children.

Educational Institutions
Educational institutions for children, specifically:

• State schools (all primary, secondary, technical and special State schools),
• non-Government schools (including all primary, secondary and special non-Government schools),
• TAFE colleges and TAFE divisions of universities providing VCE and/or Victorian Certificate of Applied Learning (VCAL) subjects,
• some adult education providers offering VCE and/or VCAL subjects,
• other institutions providing children's study or training programs.

Gym or Play Facilities
Commercial gym or play facilities for children unless they are merely incidental to or in support of other business activities.

Photography Services
Commercial photography services for children unless they are merely incidental to or in support of other business activities.


Religion
Ministers of religion.

School Crossings
School crossing services.

Student Exchange Programs
Accommodation services specifically provided for students as part of a student exchange program under Part 4.5A of the Education and Training Reform Act 2006, including accommodation in a persons home such as a homestay arrangement.


Talent & Beauty Competitions
Commercial talent or beauty competitions for children unless they are merely incidental to or in support of other business activities.

Transport
Publicly-funded or commercial transport services specifically for children.

Youth Justice
Youth remand, residential, or justice centres, supervision units and probation services within the meaning of the Children Youth and Families Act 2005.

A return to work professional who is experienced in dealing with workplace injuries and helping people to safely return to work. This person is independent of all parties involved in the claims process, including WorkSafe, the Agent managing the claim and the University.

Where a candidate studies at a location other than an on campus or an approved external facility.

Notification to a student in writing that they have a place in a course.

Members of any board, committee or other body or entity established by or constituted under the Federation University Australia Act 2010 (Vic.), Federation University Australia Statute 2021 or its Regulations.

Includes staff members, members of the University Council and members of any board, committee or other body established by or constituted under the University Statutes and Regulations.

The individual (or team) required under legislation as the primary contact point for International Students. At Federation University this is International Student Advisory (or Partner equivalent).

Refers to when students results are entered into the Student Management System and published.

Receipts may be produced either manually or electronically. Manual receipts are supplied only by the Finance Section in booklet form and are serial numbered. Electronic receipts are produced at the point of receipt from the myFinance receipting systems. An official receipt is produced by the Foundation Office.

Office of the Gene Technology Regulator - National Regulatory Scheme for Genetically Modified Organisms has the specific responsibility to protect the health and safety of people, and to protect the environment, by identifying risk posed by or as a result of gene technology.

A student who is enrolled or intends to enrol at a teaching location owned and managed by the University.

Refers to locations inside the University network which is controlled and managed by University Information Technology Services (ITS) staff and remains within the University network and security infrastructure.

A person holding an Australian student visa, enrolled in a University CRICOS registered program. Students on other classes of visa are not included.

Online learning is study in which the teacher and overseas student communicate mainly through electronic technologies for the course. Online learning does not include the provision of online lecturers, tuition or other resources that supplement scheduled classes or contact hours.

Educational institution providing programs and courses of the University through an approved Education Agreement.

Open access aims to disseminate knowledge and materials broadly and freely across the Internet and in doing so remove most of the traditional access restrictions to these materials, such as cost and geographic barriers.

Assets that are used in the conduct of day-to-day operations of a business and they help to generate revenue (such as Investment property Tech Park, Motor Vehicles).

The partner provider.

The amount payable to the organisation.

Change that affects a School/Directorate and results in changes to staffing. These changes may include the creation and deletion of positions, changes to the duties or grading of several positions, or employees becoming excess to requirements.

Date set by the University to provide students with wellbeing, services and academic information required for student success prior to the commencement of semester.

Overseas Student Health Cover.

Outside Studies Program.

Includes persons (other than staff and students) holding an honorary, visiting or adjunct appointment, and external members of the University Council, boards, committees or other University bodies, as well as those volunteers, consultants and contractors who are legally bound by the policies and procedures of the University.

Members of Council; members of any board, committee or other body established by or constituted under the University Statutes and Regulations; Companions and Fellows of the University; members of the Professoriate; and Honorary, Visiting and Adjunct appointments and graduates.

A placement experience in a foreign country. Exposure to a different University (including curriculum, staff and students), organisations and culture/country/history and social norms which lead to greater learning beyond the classroom.

An overall course of study in which students have packaged their studies to combine a preliminary course/s with their principal course of study on the one visa subclass, with the subclass being the one relevant to the principal course of study.

Refers to the person or persons appointed by an institution to investigate a potential breach of the Code.

Lobbying any one or more of the following persons:

1. a member of the Parliament;
2. a person employed under section 13 or 20 of the Members of Parliament Staff Act 1984 (Cth).

Partial Compliance may be recognised when the intent to achieve compliance can be clearly demonstrated through evidence to support adherence to the required regulatory requirements and University policy and procedure, achieving most of the major objectives but not all.

A partial work ban is industrial action that is not:

1. a failure or refusal by an employee to attend for work; or
2. a failure or refusal by an employee who attends for work to perform any work at all; or
3. an overtime ban.

Any person who takes part in an excursion, other than the Staff Member(s) in Charge and volunteers, self-employed people or employees of other organizations who may coordinate activities during part of an excursion because of their skills, expertise, knowledge, etc. Examples of people who are not considered to be participants include: guides in an art gallery, park rangers accompanying students during field activities, bus drivers taking students and staff on an excursion, farmers allowing students on their property, etc.

Participants are primarily students, but can include staff members and others (For instance, the participation of some students with disabilities in excursions may be dependent on the presence of their carer).

For the purposes of the Anti-Modern Slavery and Human Traffiking Guidelines, means any organisation or person which/who is participating in a joint venture or joint research initiative with, or on behalf of, the University.

A designated member of staff at a Partner Provider to whom the Case Manager may delegate certain responsibilities under the Deceased Student Procedure.

Team of staff in GPS, responsible for managing operational requirements for Partner Providers.

A third party provider who has entered into an agreement with Federation University to deliver all or part of a course or program to students.

An approved educational institution that delivers university programs/courses as part of an agreement with Federation University.

Educational institution providing programs and courses of the University through an approved Education Agreement

Educational institution providing programs and courses of the University through an approved Education Agreement.

Partner or collaborating organisation generally refers to organisations who are listed on the proposal and will contribute to the development, delivery and outcomes of the research.

Partnership, roles, activities and contributions, including cash and/or in-kind, are agreed to via a contact/agreement signed by authorised personnel for all parties.

Any person within the University who is directly involved in the Appeal process or the circumstances surrounding it.

An examination outcome; The thesis should be classified as PASSED without further examination.

Software updates intended to remove or reduce risks from known vulnerabilities.

Physical Containment Level 1.

Physical Containment Level 2.

Peer review is defined as a process where key stakeholders including teaching academics, provide constructive feedback on any aspect of one anothers practice to improve quality of learning and teaching. "Benchmarking can be defined as a structured, collaborative learning process for comparing practices, processes or performance outcomes. Its purpose is to identify comparative strengths and weaknesses, as a basis for developing improvements in academic quality or performance (Reference Guidance Note: External Referencing (176 KB), pg. 7).

Work related activities expected of an employee and how well those activities are executed. This includes inappropriate behaviour and conduct.

The measurement/s that determine whether the performance objective has been achieved. It also guides the employee during the execution of the performance objective in terms of the quantity and quality standards expected.

The process whereby the University manages the achievement of its strategic priorities and objectives by ensuring alignment between the University and Portfolio/School/Directorate strategic objectives and the performance and professional development of individual employees. The process also includes monitoring and reviewing the performance and professional development of employees.

Documents the performance objectives with associated tasks to be achieved during the PRDP cycle and the performance indicators and target dates for each objective. Performance plans must be developed within the designated workload of the employee.

The University's performance management process whereby:

• the strategic priorities and objectives of the University and relevant Portfolio/Institute/School/Directorate/Section are aligned to the performance and professional development of employees;
• PRDP Supervisors clarify duties, responsibilities and expectations for employees;
• PRDP Supervisors and employees meet to plan, monitor and review performance and professional development; and
• satisfactory performance and development are linked to salary incremental advancement for eligible employees.

Review of a governance document in accordance with Part 2 of the Policy Governance Framework Procedure.

Public records that have been identified as being worthy of preservation in a Public Record Office Retention and Disposal Authority or have been identified by the University as having historical significance.

Spaces for permit holders who pay the prescribed fee to do so between the hours displayed on the parking signs.

The Person Disclosing and/or Reporting is the person to whom the Sexual Harm has happened or who is experiencing a Sexual Safety Concern. Reports or disclosures may also be made by a concerned third party or anonymously, however the actions available to the university to respond may be reduced in these circumstances.

The Person or Persons Named are the party or parties who have been alleged to have perpetrated Sexual Harm or been the cause of the Sexual Safety Concern.

An injury, illness or disease that is not related to employment.

Information or an opinion (including information or an opinion forming part of a database), that is recorded in any form and whether true or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.

A plan which sets out safety supports and services available to the student and as requested and agreed by the student. The plan is made together with Federation University Security personnel and may include a security escort on and off campus, emergency contact card and increased security presence at certain times or locations.

All non-work or study related use including internet usage and private emails.

The desire to promote the welfare of others, expressed especially by the generous donation of money to good causes.

An assessable component of a qualification, designed to provide students with the opportunity, and the means, to apply skills and knowledge obtained through the study of their qualification in a supervised and authentic environment.

Industry workplace providing a work integrated learning practical placement learning environment to a Federation University student as a host organisation.

The presentation of work/s by another person/s as ones own work by failing to properly acknowledge those person/s. Proper acknowledgement means to clearly identify which parts of a work originate from which source.

All machinery, fixed appliances and services. This includes cranes, hoists, lifts and forklifts, presses, workshop machinery, farming machinery, processing machinery, conveyors, pumps, engines and motors, industrial vehicles, fixed pipe work, electrical installations and cabling, etc.

It also includes fixed or portable specialised workshop/laboratory tools and equipment that have external or integrated energy sources (e.g. explosive-powered tools, equipment with sources of ionising or non-ionising electromagnetic radiation, compressed gases, capacitors, high-capacity batteries, etc.).

It does not include road-registered vehicles, household consumer goods (e.g. kitchen refrigerators or microwave ovens), common hand-held tools (drills, sanders, angle grinders, etc.), portable items (mobile phones, hand-held instruments, etc.), and general office furniture and equipment (e.g. desktop computers, printers), except where these items contain or generate a chemical or where they are used for a purpose that is different from their intended usage (e.g. research projects).

An expression of intent to give a gift in the future. Pledges may be fulfilled as once-off payments or instalments over a finite period of time. All pledges or changes to a pledge must be made in writing.

Project Management Body of Knowledge. PMBOK is a collection of processes and knowledge areas accepted as best practice within the project management discipline, world wide.

A formal statement of principle that regulates University operations.

The University approved centrally controlled policy repository (policy library) which is the authoritative source for all university-wide policies and procedures, accessible through the Federation University website policy portal.

A collective noun for approved governance documents. Policy library is a repository of current and expired documents of the University.

A person proposing the addition or change to a governance document.

Any handheld, or smaller, device used to access University systems or resources such as, but not limited to, iPhone, Smart phones, PDAs, iPad, mobile phones, laptop or notebook computers and the like.

The award abbreviation displayed after a persons name to indicate their educational qualifications.

Any structured workplace learning which is part of a documented agreement between the training organisation and an employer for VET programs.

Practical placement is an assessable component of a qualification, designed to provide students with the opportunity, and the means, to apply skills and knowledge obtained through the study of their qualification in a supervised and authentic environment.

The period of time over which the PRDP occurs. The PRDP cycle consists of three stages and each stage occurs during a specified period.

An employee who has designated responsibility for managing and/or overseeing the performance and development of other employees.

In consultation with the Deputy Vice-Chancellor (Academic) and following the Vice-Chancellors approval, deans may delegate an academic employee classified at Level C or above as the PRDP Supervisor of academic employees within schools. Wherever possible, PRDP Supervisors shall be competent in the areas of expertise of the academic employees for whom they are PRDP Supervisors.

Tangible IP that the University agrees is owned by a Staff member, a Student or a third party prior to the date of their employment or enrolment at Federation University.

Duties included in a staff members Position Description and/or duties undertaken by the staff member prior to a work-related injury/illness.

The review of a students current competencies including literacy and numeracy skills prior to training commencement.

Means that a person is:

• in the immediate vicinity of another person engaging in After-Hours Work/Study;
• able to readily see and hear that person; and
• able to provide immediate assistance.

The term prima facie is used to describe the apparent nature of something upon initial observation. The term generally is used to describe two things: the presentation of sufficient evidence to support the claim (a prima facie case), or a piece of evidence itself (prima facie evidence).

Print, digital or physical objects collected and/or used during scholarly activity and investigation from which research data may be obtained. It includes materials such as biological samples, mineral samples, survey questionnaires, measurements, recordings, computer results, and artefacts (including design).

PRINCE-II is a structured approach to project management. It covers the management, control and organisation of a project. It provides a method for managing projects within a clearly defined framework. PRINCE-II describes procedures to coordinate people and activities in a project, how to design and supervise the project, and what to do if the project has to be adjusted if it doesn't develop as planned.

The employee acting as the initiator of the consultancy or, where more than one employee is involved, the employee designated as the principal or consultant undertaking the major part of the work involved. The Principal Consultant has the overall responsibility for the performance of the consultancy including financial management and reporting requirements.

Refers to the main course of study to be undertaken by an international student in Australia. Where a student has received CoEs for a number of courses (packaged courses), the principal course would normally be the final course of study.

The main course/qualification of study to be undertaken by an overseas student where a student visa has been issued for multiple courses/qualifications of study. The principal course/qualification would normally be the final course/qualification of study where the overseas student arrives in Australia with a student visa that covers multiple courses/qualifications.

The lead researcher (or lead member of the teaching staff) on a project application for approval. This person must be a member of staff, and will hold responsibility for the project. Honorary and adjunct members may not be listed as Principal Researcher.

Means general procedural fairness in the handling of a complaint that involves all the following elements:

• the right to a fair and unbiased hearing
• notice of the potential for an adverse decision
• the right to attend hearings, if required, with a friend or support person
• the opportunity for all parties involved to be heard
• genuine consideration by the decision-maker of any submissions made
• genuine inquiry into any areas of dispute
• the person complained about having full knowledge of the nature and substance of the complaint
• the person making a complaint not determining the outcome, but may be a party to it
• the right to an independent, unbiased decision-maker
• a final decision that is based solely on the relevant evidence

This includes printing machinery and photocopiers. These fall under Capital Fixed Asset Category.

Provider Registration and International Student Management System.

Means information protected by Commonwealth and Victorian Privacy legislation.

Consultancy undertaken for remuneration or other consideration by a staff member in his or her personal capacity as an individual or through a partnership, private company, trust, or any similar entity, as opposed to in their capacity as an employee of the University. Directorships and Partnerships are included in this category.

A private interest can be direct or indirect. A direct interest is held by the Member of the University Community. An indirect interest is held by a relative or close associate of the Member of the University Community, for example:

• an immediate family member (e.g. spouse, partner, child parent, sibling);
• a regular household member (i.e. someone who normally resides with the Member of the University Community); or
• another close associate (e.g. friend, relative, business associate, rival, enemy).

A private interest can be financial or non-financial, or a mixture of both. It can arise from a wide range of personal or professional/business-related sources.

Financial interests include actual, potential or perceived financial gain or loss. Money does not need to change hands. The interest exists if the Member of the University Community (or a relative or close associate):

• owns property;
• holds shares, investments or other business interests;
• has a position in a company bidding for University work;
• receives benefits such as concessions, discounts, gifts or hospitality from a particular source;
• holds office in a corporation (public, private or trustee), incorporated association, or other entity; or
• has any other relevant financial interest, for example:
• is entitled to receive income derived from a contract;
• is a beneficiary or trustee of a trust; or
• is entitled to receive income from an office held for payment/reward or from a trade, vocation or profession.

Non-financial interests may arise from personal or family relationships or from involvement in sporting, social or cultural activities. They include a tendency towards favour or prejudice resulting from friendship, animosity or other personal involvement with another person or group. If personal values are likely to impact on the proper performance of a public duty, this can also lead to a conflict of interest. Enmity as well as friendship can give rise to a conflict of interest.

A non-financial interest includes a personal relationship. A personal relationship may involve:

• familial relationships (siblings, parent/child, husband/wife, de facto spouses, partner, cousins, relations by marriage such as brother/sister-in-law);
• emotional relationships (including sexual relationships and close friendships); and
• financial relationships (commercial relationships where pecuniary interest is present).

A personal relationship can occur between a staff member and a current or prospective student of the University.

A prize is a financial or other reward provided at the end of a course of study, aimed at rewarding or recognising achievement. Prizes are awarded to prize recipients.

A formal probation review form used to capture information on an employees probation progression, assessment and performance.

A candidate enrolled in a Higher Degree by Research program who has not yet completed Confirmation of Candidature.

A period of time during which the staff member is subject to formal assessment and provided with counselling and support to confirm their progress as outlined in the relevant University probation policy and procedure.

That a fair and proper procedure is used when making a decision.

The Procedural Observer (or nominee) for the promotions committee may be internal or external to the University and possess equity and diversity expertise. The role of the observer is to provide feedback to the promotion committee on the adherence to the Academic Promotion (Higher Education) Procedure. The Procedural Observer has no voting rights on the promotion committee.

University Procedures published on the University Policy website.

Duties performed by an injured staff member that provide meaningful employment and contribute to the operation of the Institute/directorate.

Activities that develop and/or maintain an individual's skills, knowledge, expertise and other characteristics as a trainer or assessor. This includes both formal and informal activities that encompass vocational competencies, currency of industry skills and knowledge and practice of vocational training, learning and assessment, including competency based training and assessment. Examples of professional development activities include:

1. participation in courses, workshops, seminars, conferences, or formal learning programs;
2. participation in mentoring, professional associations or other learning networks;
3. personal development through individual research or reading of publications or other relevant information;
4. participation in moderation or validation activities; and
5. participation in industry release programs.

Documents the professional development, training, industry and/or vocational knowledge development objectives for the PRDP cycle. For each objective, the strategies to achieve the objective and the resources required are documented.

An Academic Level D or Level E staff member.

A series of courses (units) of vocational education and training, or the modules of a VET accredited program that combine to become a qualification from an accredited Training Package or skill set.

The date of first scheduled training for the first unit towards the completion of the qualification in which the Eligible Individual has enrolled.

The value (exemption) assigned for the recognition of equivalence in content and learning outcomes between different types of learning and/or qualifications. Credit reduces the amount of learning required to achieve a qualification and may be through credit transfer or articulation.

The form available from the University website which must be completed for all VET qualifications listed on the Universitys Scope of Registration -http://training.gov.au/Home/Tga.

The staff member within the Institute or School with the responsibility to liaise directly with Academic Secretariat in relation to all matters relating to the program review process.

Person approved as an RTO delegate. This is an employee of the University who has been formally delegated this function from the CEO or equivalent, to determine prospective student's eligibility for enrolment and then select students to receive offers of program placement. Written evidence of such delegation must be retained.

A project is defined as a set body of work with a defined start and end date, with a pre determined level of risk. The risk can be associated with human, government, financial/commercial, environmental, political, legal or business continuity factors. A project will be undertaken when the level of risk is considered Medium or above, at an institutional level via Audit & Risk Committee and as defined in the Risk Management Policy.

The main purpose of the Project Charter is to formally acknowledge that a project has approval to begin. It is the authoritative document acknowledging the Projects Executive Sponsor and the Business Sponsor sign off to initiate the project and the Project Managers acceptance to commence.

The person given overall responsibility for ensuring that a project meets its objectives and delivers the projected benefits. They are considered the champion of the project and will have ongoing accountability for the outcome of the project.

Unique project approval code assigned by Research Funding for internal reporting and reference purposes.

A policy guideline and documented procedures for how projects are planned, executed and delivered based on proven project management methodologies, to ensure projects are completed on time and on budget.

The Project Management Plan is developed through a series of iterative processes until project closure. This process results in development of a Project Management Plan that is progressively elaborated by updates and controlled and approved by the Steering Committee.

The person responsible for the day to day management of the project objectives, tasks, progress and project team.

A Project Proposal is the initial formal document of the project. It specifies high level requirements of the project including background, purpose, benefits, objectives, scope, assumptions, constraints and costs of the project, from which an executive decision will be made to authorise the project.

A review after a project is completed to ensure that the project has met its objectives and that the outcome meets user requirements.

A group of high-level stakeholders who are responsible for providing guidance on overall strategic direction and endorsing recommendations from the Project Manager.

Individuals, groups and/or organisations, including all consultants, who are responsible for undertaking project tasks as directed by the Project Manager.

Projected attendance is what the attendance will be at the end of the semester or course (for courses less than a semester) assuming that the student attends each and every class from that time onwards.

As well as physical things, property includes rights and interests that are capable of ownership and have a value. This gift types does not cover testamentary gifts, that is, gifts made under a will.

The person seeking approval of a proposal.

Pre-award documentation for a research project submitted to an external funding body for consideration of award. This may be in the form of a prescribed competitive funding application, university initiated proposal or draft contract.

Means any person that is likely to be offered paid employment or engagement.

Any individual who has contacted Federation University requesting information concerning admission to a course or program of study.

As defined in the Equal Opportunity Act (Victoria) 2010, including:

• age;
• breastfeeding;
• employment activity;
• gender identity;
• disability;
• industrial activity;
• sexual activity;
• marital status;
• parental status or status as a carer;
• physical features;
• political belief or activity;
• pregnancy;
• profession, trade or occupation;
• race;
• religious belief or activity;
• sex;
• sex characteristics;
• sexual orientation;
• an expunged homosexual conviction;
• a spent conviction;
• personal association (whether as a relative or otherwise) with a person who is identified by reference to any of the above attributes.

Confidential University data with limited access with unauthorised disclosure, modification; data that includes personally identifiable information, is commercially sensitive e.g. salary information, contracts, medical/health records etc and if released could cause reputational harm or embarrassment to the University e.g. budget data, academic records, student grades, planning or purchasing documents.

Industrial action is only protected if (amongst other requirements) it occurs after the nominal expiry date of a workplace agreement, after the industrial action has been authorised by a ballot, and following at least 3 days written notice to the employer of any particular industrial action.

It is unlawful to harm or disadvantage employees in their employment because they have participated in protected industrial action.

Unprotected industrial action exposes employees to the possibility of penalties both at common law and under the Act.

A set of mandatory principles reflecting best practice methodology that Victorian Government agencies must comply with in order to meet the legislative requirements of the Public Records Act 1973.

(Source: Public Records Office Victoria)

A review outcome that grants approval for a project to commence subject to particular issues being addressed to the satisfaction of the relevant Committee. The project must not commence until final approval is granted.

A person who, under the direction of an appropriately experienced mentor, has responsibility for guiding the progress of a designated higher degree by research candidate.

The timetable is a work in progress and all classes have now been scheduled. Classes are available for viewing by staff on the web timetable system. Staff also have the opportunity to make changes to the provisional timetable (if possible) without Dean and DVC approval.

Program Review Panel.

Data created with the intention of being in the public domain, that is publicly available and unlikely to impact on the reputation of the University, other organisation or individual e.g. academic calendar, course outlines.

Any information created by or received by the University, regardless of format or source, that is evidence of a business transaction or activity. A record records an action, policy, decision or decision making process, renders the organisation accountable or commits the organisation to an action. Public records are governed by the Public Records Act 1973.

Established under the Public Records Act 1973 PROVs objectives are to:

• issue standards regulating the creation, maintenance and security of public records, including the selection and disposal of public records not worthy of preservation
• advise and assist agencies in achieving compliance with issued standards
• preserve public records of permanent value as the state archives
• ensure that the archives are accessible to the government and the people of Victoria.

(Source: Public Record Office Victoria)

The Public Records Act 1973 established the Public Records Advisory Council to advise the Minister on administration of the Act and to promote co-operation between Public Record Office Victoria and other government agencies.

(Source: Public Record Office Victoria)

Occurs when DSGL technology is made available to the public or to a section of the public via the internet or otherwise without access restrictions. Publication controls apply to anyone in Australia, or an Australian citizen or resident or Australian organisation located anywhere in the world. Having to pay to view the information is not an access restriction.

The timetable is published on the web timetable system for both students and staff, and populated in my Student Centre ready for the students to enrol when enrolments open.

The criteria against which a students performance in the course will be judged, made available in writing to students within the Course Description or via the Universitys LMS. The intent is to provide students with a clear and explicit understanding of the standards they are expected to achieve relative to marks awarded.

Learning outcomes that are provided in writing to students in the Course Description which is based on the Course Outline prior to the start of teaching.

Learning outcomes serve as a reference point for preparation and review phases of moderation of assessment.

The version that is copy-edited and formatted as it appears in the journal.

Accredited programs and National Training Package qualifications are referred to as qualification throughout this procedure.

The program of activities to ensure products and services are of the desired quality.

An independent, systematic, and documented assessment of practice to ensure the control processes established by the University are achieving the ongoing compliance against the Quality Framework.

Quality audits also provide an independent review of the operational practice reviews.

The cyclic process of planning, quality improvement, quality control, quality and data reporting and quality improvement, including but not limited to benchmarking, audits, reviews and program or course review.

The system in which activities used to carry out Quality Control, Quality Assurance and Continuous Improvement are completed at the University.

A plan for all the activities related to the management of the quality of a project, including evaluation, procurement, testing and recommendations during the Controlling phase of a project.

The minimum number of members of the HREC that must be present at any meeting to make the proceedings of that meeting valid in accordance with the Terms of Reference.

A restriction on the number of offers made to eligible applicants within a program. This may be due to external factors such as nursing placements etc.

Occurs where a person engages in conduct that incites hatred, serious contempt, revulsion or severe ridicule against another person or group of people, because of their race or religious belief or activity.

An applicant must self-nominate the ranking profile for their application based on the three Areas of Achievement.

Ranking should be based on the order in which an applicant would like their application to be assessed. For example, the first ranked is the area in which the applicant would like the primary focus to be given in the assessment by the Promotion Committee, etc.

The committee assessing applications reserves the right to consider a different order of prioritisation, where advantageous to the applicant. When this occurs, the applicant will be notified in the feedback section of the outcome letter.

For Research only appointments, applicants are not required to rank the 'Learning and Teaching' Area of Achievement.

For Scholarly Teaching appointments, applicants are not required to rank the Research and Creativity Area of Achievement.

Risk Assessment and Risk Management Plan.

The process used by Institute/Schools/Centre to approve student results and grades.

The process of ratification should enable confidence that the result is sufficiently accurate to be representative of the total population of assessments being ratified.

The process through which students whose previous enrolment has discontinued may re-apply for admission into a program. Re-admission is subject to requirements and is not guaranteed.

The process to be undertaken by all continuing students to enrol in a unit(s) for the next academic teaching period.

May include improved or unimproved land, personal residences, commercial property, rental property, or rural land. If it is the intention of the donor that the University not immediately dispose of the real estate, an agreement between the University and the donor must be in place before the University may accept such a property. A gift of real estate must be tested with state and Commonwealth laws, including EPA regulations, and the donor must provide satisfactory evidence of environmental compliance.

Is the term used to describe actions or changes which may be required to enable staff and student participation on an equitable basis to other staff and students. Lack of provision of reasonable adjustment might constitute discrimination.

Adjustments may be necessary where the interaction between the learning and working environment and certain student/staff personal characteristics or circumstances has a negative impact on staff/student participation or achievement. Such characteristics and circumstances include having a disability, carer responsibilities, cultural or religious obligations, having English as a second language.

Reasonable adjustments for people with a disability are required under the Disability Discrimination Act 1992.

There is no set definition of what is a reasonable adjustment. Each situation needs to be considered in its own circumstances and on its own merits.

Measures and adaptations put in place for students with a disability to facilitate the participation in Course and Program on the same basis as students without a disability while ensuring that academic standards and inherent requirements if the Course and Program are not compromised.

A reasonable belief or a belief on reasonable grounds is not the same as having proof but is more than a mere rumour or speculation. A reasonable belief is formed if a reasonable person in the same position would have formed the belief on the same grounds. For example, a reasonable belief might be formed if:

• A child states that they have been physically or sexually abused;
• A child states that they know someone who has been physically or sexually abused (sometimes the child may be talking about themselves);
• Someone who knows a child states that the child has been physically or sexually abused;
• Professional observations of the child's behaviour or development leads a professional to form a belief that the child has been physically or sexually abused or is likely to be abused;
• Signs of abuse lead to a belief that the child has been physically or sexually abused;
• A report has been made of a sexual relationship with a child under 16.

Reasonable management action can include:

• disciplinary action;
• setting reasonable performance goals, standards and dealing in consultation with workers and after considering their respective skills and experience;
• allocating work to a worker in a transparent way;
• fairly rostering and allocating working hours;
• transferring a worker for legitimate and explained operational reasons;
• deciding not to select a worker for promotion, following a fair and documented process;
• informing a worker about inappropriate behaviour in an objective and confidential way;
• implementing organisational changes or restructuring, and
• performance management processes.

Reasonable Measures are actions the university may take to protect an individual or the broader university community from Sexual Harm and to appropriately respond to misconduct. Reasonable measures will be Trauma-Informed, and will be in accordance with university statute, regulation, policy and procedure.

Is the term used to describe actions or changes which may be required to enable staff with disability participation on an equitable basis to other staff. Lack of provision of an adjustment might constitute discrimination. An adjustment is deemed to be a reasonable adjustment unless making the adjustment would impose an unjustifiable hardship on the University.

Adjustments may be necessary where the interaction between the working environment and certain staff personal characteristics or circumstances relevant to their disability have a negative impact on staff participation or achievement.

Reasonable adjustments for people with a disability are required under the Disability Discrimination Act 1992. There is no set definition of what is a reasonable adjustment. Each situation needs to be considered in its own circumstances and on its own merits.

Actions taken by the University to recognise the donors, individually or collectively.

Recognition of prior learning (RPL) means an assessment process that assesses an individual's formal, non-formal and in-formal learning to determine the extent to which that individual meets the requirements specified in the Training Package or VET accredited courses.

Any record that is created or received by the University in the transaction of its business functions or resulting from research activities and retained as evidence of that activity which can include, but is not limited to, hard copy documents, electronic or digital records including email and information maintained as part of a database or business information system

Authorisation process for the disposal of records, which must be approved by an approved Authorising Officer and the Senior Manager, Registrar Services (or their delegates). This ensures compliance with the Public Records Act 1973 and associated Standards.

The higher of an assets fair value, less costs to sell and its value in use.

A gift committed by the donor to be given at regular intervals (e.g. monthly, annually) for an indefinite period of time.

Transfer of a staff member to another position within the same organisation. Can be in a position at the same classification level or at a lower classification level.

A person willing to testify in writing regarding the character and/or ability of the applicant applying for promotion. This applies only for applicants seeking promotion to Academic Levels B and C.

This template provides the applicants' self-nominated referee with an opportunity to provide character and skill ability commentary relevant to their particular experiences and expertise.

Professional people or Community Elders who can provide feedback about an applicant.

A Referral is a recommendation or introduction to a person or service where further advice, treatment or support can be provided. Referrals may be suggested but are at the discretion of the Person Disclosing or Reporting to take up.

The register provided for in of the Federation University Australia (Academic) Regulations 2022.

Registered Training Organisation. A training organisation listed on the National Register, or by the relevant state-based authority, as a registered training organisation. Federation University/TAFE's RTO number is 4909.

Has the meaning prescribed under the Foreign Influence Transparency Scheme Act 2018 (Cth).

A registrable arrangement is an arrangement between a person and a Foreign Principal for the person to undertake, on behalf of the Foreign Principal, one or more activities that, if undertaken by the person on behalf of the Foreign Principal, would be registrable in relation to the Foreign Principal.

Made by Council under a University Statute to regulate interpretation and implementation of the Statute.

The Higher Education Standards Framework (TEQSA) and the Australian Skills Quality Authority (ASQA) under the National Vocational Education and Training Regulator Act 2011.

Regulators that register and regulate education providers which deliver training and education to students.

Authorising a student to transfer from one registered provider so that they are able to enrol with another registered provider.

Requires staff to have a qualification in the field they are teaching that is at least one level higher than is being taught.

Is an individual who has been an Executive Officer or High Managerial Agent, or at a sufficiently high level within an organisation to have exercised a material degree of control or influence over the management or direction of the organisation in relation to training delivery.

Refers to the persistent nature of the behaviour, not the specific form the behaviour takes. Behaviour is considered "repeated" if an established and consistent pattern can be identified over a period of time.

The cost of replacing or rebuilding an asset to its initial standard.

A Report (or Reporting) occurs when a person tells someone about Sexual Harm or a Sexual Safety Concern with the expectation or intent that the university take action or support the person reporting to take action about the matter. Actions available to the person reporting and to the university are outlined in the Sexual Harm and Sexual Safety Concerns Procedure.

The concept of research is broad and includes the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies, inventions and understandings. This could include synthesis and analysis of previous research to the extent that it is new and creative. This is primarily in reference to the Graduate Research School

The HERDC definition of research and experimental development, abbreviated as R&D, is consistent with the OECD definition of research and experimental development set out in the 2015 Frascati Manual. R&D is defined as:

'creative and systematic work undertaken in order to increase the stock of knowledge – including knowledge of humankind, culture and society – and to devise new applications of available knowledge.’

For an activity to be an R&D activity it must satisfy all five core criteria:

1. to be aimed at new findings (novel),
2. to be based on original, not obvious, concepts and hypotheses (creative),
3. to be uncertain about the final outcomes (uncertain),
4. to be planned and budgeted (systematic), and
5. to lead to results that could be possibly reproduced (transferable and/or reproducible).

A breach is defined as a failure to meet the principles and responsibilities of The Code (or University Policy and Procedures) and may refer to a single breach or multiple breaches.

• Human Research Ethics Committee
• Animal Ethics Committee
• Institutional Biosafety Committee

Data generated during research projects. Research data can include data in the form of facts, observations, images, samples, computer program results, recordings, measurements or experiences on which argument, test or hypotheses, or another research output is based. Data may be numerical, descriptive, visual or tactile. It may be raw, cleaned, or processed, and may be held in any format or media. It includes laboratory notebooks, as well as any other records, including computer code, that are necessary for the construction and evaluation of reported results of research, and the events and processes leading to those results.

Research data is to be distinguished from the information about research performance and statistical data which is used by the University for planning and budgetary purposes and reported by the University to government agencies (for example and including the Higher Education Research Data Collection, HERDC, and Excellence in Research for Australia, ERA).

All the processes and actions that control how data is collected, organised, used, stored, shared, disseminated and disposed of within the data life cycle, for current and future research purposes.

Funding from an external source awarded to the University for a staff member, HDR candidate or research team to carry out research activities under a contract/funding agreement.

Integrity in research includes a commitment to the search for knowledge and understanding, to the recognised principles of research conduct, to the honest and ethical conduct of research, and to the honest and open dissemination of results.

A person or persons with knowledge of the Code and institutional processes nominated by an institution to promote the responsible conduct of research and provide advice to those with concerns or complaints about potential breaches of the Code.

A serious breach of The Code which is also intentional or reckless or negligent.

A research output communicates or makes available the findings of research that may be in hardcopy, electronic or other form. Examples of research outputs include journal articles, book chapters, books, conference papers, reports, datasets, patents and patent applications, performances, videos and exhibitions.

A Survey that is deemed to require ethical approval from the Human Research Ethics Committee.

An individual who is enhancing their research skills through formal study and/or who works under the formal supervision of an independent researcher, including:

• A coursework student engaged in research activities
• A Higher Degree by Research candidate
• An early career researcher, such as a postdoctoral fellow or newly appointed member of academic staff

Person (or persons) who conducts, or assists with the conduct of, research.

Any person undertaking or piloting research in association or affiliation with Federation University Australia including but not limited to academics, students, Higher Degree by Research candidates, adjunct researchers, professional staff and third party associates.

Unreserved spaces for resident students in residence parking areas.

A person who must respond to the Appeal on behalf of the University.

The senior officer in an institution who has final responsibility for receiving reports of the outcomes of processes of assessment or investigation of potential or found breaches of the Code and deciding on the course of actions to be taken.

When a course offering is not required as a timetabled or non-timetabled class for a specific year but may be required in future years.

Strictly confidential or sensitive University information e.g. budget data, academic records, student grades, planning or purchasing documents, restricted to individuals who are explicitly granted access with unauthorised disclosure, modification or destruction and if released is most likely to cause reputational harm or embarrassment to the University, other organisation or individual, compromise Australias national security, national interests, economy, stability, integrity or damage international relations or defence e.g. research requiring ethics clearances, information relating to allegations of fraud.

Period of time in which an international student is restricted from enrolling at a registered provider other than the registered provider in which their student visa has been granted. The restricted period concludes once the student has completed 6 calendar months of their principal program as per the CoE/s.

How long data is to be stored.

A mechanism for the disposal of public records in accordance with the Public Records Act 1973. Details the minimum retention period of public records and authorises records to either be destroyed or retained permanently.

Federation University records are primarily covered by two RDAs, regardless of format:

• PROS 07/01 General Retention & Disposal Authority for Records of Common Administrative Functions.
• PROS 16/07 Retention & Disposal Authority for Records of the Higher and Further Education Functions.

A written plan detailing how the University will assist a staff member stay at/return to work while recovering from an injury or illness.

A sequence of return to work possibilities following injury or illness.

1. Normal job
2. Modified version of normal job
3. Alternative duties in same Institute/directorate
4. Alternative duties in different Institute/Directorate
5. Assistance to find other employment.

An issue relating to the return to work of a staff member with an accepted WorkCover claim. Such issues may include but not be limited to:

• unreasonable delay or refusal by the University to plan an injured staff members return to work;
• inadequate planning by the University of an injured staff members return to work;
• the injured staff member not agreeing with the Universitys proposed suitable employment and/or return to work arrangements;
• the University refusing to offer the injured staff member pre-injury or suitable employment;
• the University refusing to provide or providing inadequate return to work related documentation to an injured staff member;
• the Injury Management Consultant not being considered to have adequately performed their functions;
• the University breaching the confidentiality of an injured staff members personal information as it relates to return to work;
• the University refusing to consult or consulting inadequately with other parties about the return to work of an injured staff member.

It does not include complaints about:

• WorkSafe;
• the Agent;
• claim liability;
• payment of a claim or entitlement;
• termination or suspension of a claim;
• reimbursement of an expense;
• a conciliation, court or Medical Panel referral outcome; or
• other general matters of policy and practice applying across the University and not directly and particularly related to the staff member's return to work.

These excluded issues may be resolved by using other University Policies or Procedures.

The agreed procedure aimed at resolving issues that may arise in relation to return to work processes for staff members with an accepted WorkCover claim, in a timely and constructive manner and in a way that will assist the injured staff member to return to their pre-injury employment or suitable duties.

Where the fair value of an asset can be reliably measured, the asset may be carried at a revalued amount, being its fair value at the date of revaluation, less any subsequent accumulated depreciation and subsequent impairment losses. Revaluations shall be made with sufficient regularity to ensure that the carrying amount does not differ materially from that which would be determined using fair value at the balance sheet date. All revaluations must be performed by an independent valuer; or where the University has on its staff a person sufficiently experienced to conduct a valuation, by that person, so long as the valuation has been subject to review by an independent valuer.

The Foundation Office is the revenue collection point for all cash or cash equivalent for the Federation University Australia Foundation.

A senior officer with responsibility for receiving request for a procedural review of an investigation of a breach of the Code.

The permanent destruction by the University of a degree, diploma, certificate or other award conferred or granted by Federation University Australia or an antecedent or affiliated institution.

Research Higher Degrees Committee A standing committee of Academic Board that deals with Higher Degree by Research matters.

The RHDSC, a Sub-committee of Research Committee, handles all operational matters requiring Committee approval that relate to HDR students.

Leased assets capitalised according to AASB 16. These fall under the Capital Fixed Assets category.

Research Integrity Office.

The effect of uncertainty on objectives:

• An effect is a deviation from the expected positive or negative and can create or result in opportunities or threats.
• Objectives can have different aspects such as value, financial, health and safety or environmental and can apply at different levels such as strategic, enterprise wide, project or operational.

The level of risk is measured in terms of consequence and likelihood of occurrence.

A statement or series of statements that describe the amount and type of risk that the University is willing to accept in order to meet its strategic objectives.

The National Statement defines project risk level as either negligible, low or above low risk. The risk level determines the application review pathway.

Broad categories of risk that the University uses to identify and group risks.

The process of implementing measures to reduce, as far as reasonably practicable, the risk associated with a hazard. The control process must follow the risk control hierarchy, in order, as prescribed in health and safety legislation. It is important that control measures do not introduce new hazards, and that the ongoing effectiveness of the controls is monitored.

Ranks risk control measures in decreasing order of effectiveness:

• elimination of hazard;
• substitution of hazardous processes or materials with safer ones;
• engineering controls;
• administrative controls; and
• personal protective equipment.

The risk control measures implemented for the hazards identified should always aim to be as high on the list as practicable.

Risk culture is the set of shared attitudes, values and behaviours that characterise how an entity considers risk and compliance in its day-to-day activities.

The coordinated management of activities to direct and control an organisation with regard to risk.

Risk Management Framework is the policy, governance and practical structures put in place by the University to manage risk and includes this policy and related documentation.

A plan detailing risks identified in the planning process and those risks inherent in a project, prescribing the likelihood, consequences and mitigation strategy for each risk.

The desired risk outcomes specified for each investment portfolio.

Risk Registers are repositories for recording and documenting identified risks.

Higher Education and TAFE timetables

Ad hoc bookings any bookings that are not included in the timetable e.g. training, meetings, events.

Research Priority Area

Is an assessment process that assesses an individual's formal, non-formal and in-formal learning to determine the extent to which that individual meets the requirements specified in the Training Package or VET accredited courses.

Refers to a Registered Training Organisation registered by ASQA (or, in some cases, a state regulator) to deliver VET services.

Federal Government funding scheme that enables the provision of higher degree by research fee offset and stipend scholarships.

Australian Government loan program to help eligible students pay their student services and amenities fees.

The form that you must submit to your provider to apply for a SA-HELP loan.

A committee of the university with a mandate to review serious safety matters and determine the most appropriate course of action to protect the safety of the university community.

Movement of an employees salary to the next highest salary point within their current classification level in recognition of satisfactory performance and the acquisition and application of new knowledge and skills as demonstrated during the PRDP.

A review conducted for an eligible employee to determine whether a salary incremental advancement is recommended, not recommended or deferred.

Means a sanction for Student Misconduct as set out in regulation 52 of the Federation University Australia (Students) Regulations 2022, and includes any of the following:

1. reprimand and/or caution the student;
2. direct that the student undertake a course of corrective action;
3. recommend that the student undertake a course of counselling;
4. suspend the student for a specified period;
5. deny the student access to or use of University premises, University facilities and services and University activities for a specified period;
6. require the student to refrain from contact;
7. impose conditions on the students attendance at University premises, University facilities and services and University activities;
8. require the student to re-submit the whole or part of the assessment, examination or research paper;
9. disallow or amend a mark or grade for the whole or part of an assessment, examination or research; and/or
10. fail the student in a course or program.

All laws and corresponding regulations under the Autonomous Sanctions Act 2011(Cth) and the Charter of the United Nation Act 1945 (Cth).

Has the meaning prescribed under the Autonomous Sanctions Regulations 2011 (Cth).

A country listed by DFAT at https://www.dfat.gov.au/international-relations/security/sanctions.

Has the meaning prescribed under the Autonomous Sanctions Regulations 2011 (Cth).

International students who will not be able to achieve 80% attendance of scheduled contact hours per semester or program if less than a semester.

Satisfactory completion of the academic merit or skill-based competency requirements as per course/qualification rules.

Partner Provider Schedule listing student enrolment details.

The fees directed by WorkSafe Victoria for payment by the insurer for any medical accounts, travel or other related expenses.

A portal within the Service Now system which allows staff to view Scheduling Services information and submit requests (such as timetable change requests) for the Scheduling Services team to investigate and action.

A department within Student Support Services responsible for the operations of both timetabling and examinations.

A department within Student Support Services responsible for the operations of both timetabling and examinations.

Any article, book, musical composition, creative writing or like publication or any digital or electronic version of these works that contains material written by academic staff or student based on that persons scholarship, learning or research but does not include work that is teaching material.

A Scholarship is financial or other award provided for a student on the condition of academic merit

A scholarship or cluster of scholarships that share attributes, strategic alignment, and/or industry engagement.

The single channel through which Federation University Australia's funded bursaries, grants and scholarships are administered and a central agency for the promotion, administration of external scholarship opportunities. The Scholarships Office:

• Provides advice and assistance within the University to develop scholarship and grant applications for funding bodies;
• Works with Schools to develop targeted support for students, ie discipline specific items or equipment;
• Promotes and markets bursary, grant and scholarship opportunities to potential and enrolled students;
• Manages application and administration processes on behalf of Schools and the Foundation.
• Provides advice and assistance to students preparing applications for support and/or referral to other appropriate supports
• Manages the disbursement of bursaries, grants and scholarship funds and equipment to students; and
• Prepares evaluations and meets reporting requirements.

School delivering a program to international students.

Academic unit at Federation University in which candidates are enrolled

A group of Secondary Schools working together cooperatively to increase access to VET programs for students.

A decision made by a School within the University, through its School based Committee or Dean of School.

This includes all science and laboratory equipment.

The Scope of Registration details the nationally recognised training products for which an RTO is registered to issue AQF certification documentation. It allows the RTO to:

1. both provide training delivery and assessment resulting in the issuance of AQF certification documentation by the RTO; or
2. provide assessment resulting in the issuance of AQF certification documentation by the RTO.

Federation Universitys Scope can be viewed at www.training.gov.au

The training products for which an RTO is registered to issue AQF certification documentation. It allows the RTO to:

1. both provide training delivery and assessment resulting in the issuance of AQF certification documentation by the RTO; or
2. provide assessment resulting in the issuance of AQF certification documentation by the RT

AQF certification documentation, formally authenticated by the University and issued only to a learner who has been assessed as meeting the requirements of the qualification.

Issued to recognise successful completion of nationally recognised whole (AQF) qualifications listed on the Universitys Scope of Registration and Statute 5.1 The Schedule.

Secondary Consultation is seeking the specialist advice of a university staff-member (such as Student Equity and Diversity, Counselling, Security or Student Advisory) specialist committee (such as Safer Campuses or the Respect Now Always Committee) or external subject matter expert (such as CASA). The Person Disclosing or Reporting will be informed the reason that Secondary Consultation is being sought and where possible the matter would be de-identified.

A Secondary School or College.

A fixed-term appointment for internal applicants only who have a substantive position to return to at the end of the secondment period.

Safety of University data in relation to access control, authentication, effective incident detection, reporting and solution, physical and virtual security, change management and version control.

The protection of the University community and/or property from intentional or reckless injury, harm, distress, threat, damage, theft, misuse or loss.

Staff employed by the University to manage security operations and security personnel.

A checklist completed by the staff member confirming their approved home work location meets occupational, health and safety requirements and identifies any potential risks associated with the approved home work location.

This survey asks students to reflect and provide feedback on individual teachers involved with the delivery of a unit.

The online feedback tool for collating, analysing and reporting student feedback on their learning and teaching experiences at the institution and its associated providers.

This survey asks students to reflect and provide feedback relevant to the unit structure including meeting learning outcomes, assessment, unit structure and design.

A study period. Also known as a term or teaching period.

The Vice-Chancellor, Deputy Vice-Chancellors and the Chief Operating Officer.

Vice-Chancellor, Deputy Vice-Chancellor, Chief Operating Officer, Chief Learner Experience Officer, Executive Dean, Executive Director, Director and Registrar. (Note: where managers report directly to a DVC/COO/PVC, they are treated throughout this procedure as Directors.)

An officer of the University community in a senior position as detailed in the University Statute and Regulations.

Means an Executive Dean, a Director or a member of the Vice-Chancellors Senior Team (VCST) or nominee who is managing a Level 2 Complaint

• Academic staff, employed as Heads of Organisational Units, other than as Directors of Research Centres with less than 20 full-time equivalent staff; and
• General staff paid more than $100 above the annual salary applicable to HEW 10, at any time throughout the life of the agreement.

Personal information about an individuals:

1. Racial or ethnic origin;
2. Political opinions;
3. Membership of a political association;
4. Religious beliefs or affiliations;
5. Philosophical beliefs;
6. Membership of a professional or trade association;
7. Membership of a trade union;
8. Sexual preferences or practices; or
9. Criminal record;

that is also personal information.

An incident which results in:

• the death of any person; or
• a person requiring medical treatment within 48 hours of being exposed to a substance; or
• a person requiring immediate hospital treatment as an in-patient in a
• hospital; or
• a person requiring immediate medical treatment for:
• amputation;
• serious head injury;
• serious eye injury;
• separation of skin from underlying tissue (for example degloving or scalping);
• electric shock;
• spinal injury;
• loss of bodily function; or
• serious laceration.

It also includes dangerous occurrences which seriously endanger the lives or the health and safety of people in the immediate vicinity. Such dangerous occurrences include:

• collapse, overturning, failure or malfunction of, or damage to, items of plant such as cranes, scaffolds, boilers etc.;
• collapse or failure of an excavation or the shoring support of an excavation;
• collapse of a building or structure;
• implosion, explosion or fire;
• escape, spillage or leakage of substances.

Misconduct of such a nature that it would be unreasonable to require the University to continue the employment of the employee, and is conduct of a kind which constitutes:

1. a recurrence or continuation of conduct which has been found to be misconduct on the part of the employee; and/or
2. serious misbehaviour, which may be a single occurrence, of a kind which constitutes:
   1. a serious impediment to the carrying out of an employees duties, or to other employees carrying out their duties;
   2. a serious risk to the safety of employees, students or visitors to the University;
   3. a serious risk to University property;
   4. dishonest behaviour in academic works, research and assessment;
   5. a serious dereliction of duties; or,
   6. a conviction by a court of an offence which constitutes a serious impediment to the carrying out of their duties.

Serious misconduct, as defined by the University Collective Agreement 2015-2018 shall apply for TAFE teaching staff other than where that definition is inconsistent with the provisions of the Fair Work Act 2009.

Employment that is short term in nature and gives coverage of a position where flexibility to vary hours or modify the employment is required. Employment might be is by the hour, to work on an irregular basis to cover leave absences, provide assistance for additional, seasonal or special project type work.

Sexual Assault is an act in which a person intentionally sexually touches another person without that person's consent or in a situation where the person is unable to consent or coerces or physically forces a person to engage in a sexual act against their will. A person is not able to consent if they are: unconscious, intoxicated, not of legal age, do not clearly understand what is happening or what is being asked of them or if they feel threatened in any way.

A communication freely given either verbally or physically that the person is agreeing to a sexual act or actions. A person might reasonably consider consent has been given if the consent if enthusiastic and given throughout the duration of the sexual contact. Consent may be withdrawn at any time.

Sexual Harassment is unwelcome sexual behaviour, which could be expected to make a person feel offended, humiliated or intimidated. Sexual harassment can be in-person, direct (to the person), indirect (to others about the person), verbal or written and online. It can include:

• comments about a persons private life or the way they look
• sexually suggestive behaviour, such as leering or staring
• sexually suggestive comments or jokes
• displaying offensive screen savers, photos, calendars or objects
• repeated requests to go out
• requests for sex
• sexually explicit emails, text messages or posts on social networking sites.

Sexual harassment is not consensual interaction, flirtation or friendship. Sexual harassment is not behaviour that is mutually agreed upon.

A single incident is enough to constitute sexual harassment it doesnt have to be repeated.

Sexual Harm includes a range of behaviours that are sexual or sexually motivated and which may be direct, indirect, in-person, written, over the phone or online. Sexual Harm behaviours are of a sexual or sexually motivated nature that are unwelcome and make another person feel uncomfortable or unsafe. The term Sexual Harm is inclusive of Sexual Harassment, Sexual Assault and behaviours that cause a Sexual Safety Concern.

A Sexual Safety Concern is when a student feels unsafe because of the behaviour of another person, where there is a reasonable reason to believe that the behaviour is sexually motivated. This may include stalking-type behaviours such as monitoring a persons activity by following them, monitoring them online or through others, taking photographs of the person without their permission, asking for information about that person or unnecessarily being proximate to the person (such as attending or waiting outside of a class the student is enrolled in without reasonable cause).

Is an arrangement between the University and the Secondary School for a Secondary School to deliver components of training. Details of the delivery arrangements are specified in the VETDSS Agreement.

One of the equal parts into which a companys capital is divided, entitling the holder to a proportion of the profits

To be eligible to be considered a DGR gift shares must be:

• equal to or less than $5000.00 in value on the day they are donated
• the shares were acquired in a listed public company
• when the shares were gifted, they were listed for quotation on the official list of an Australian stock exchange
• the shares were acquired at least 12 months before they were gifted.

An overarching description for short education offerings that typically address a particular area of knowledge or skill. Short courses may be credit or non-credit bearing. Short courses are available in a range of formats including workshops and seminars, and cover a range of delivery modes including digital, face-to-face and/or hybrid/blended learning.

Contracts for a fixed period of time.

Includes other types of credentials such as short courses and micro-credentials for which completion is recognised with a certificate of completion/attainment.

Site owners are the internal business owners of specific content and are responsible for ensuring at least one staff member is allocated and suitably trained as a Content coordinator for their area.

A single unit of competency or a combination of units of competency from a training package which link to a licensing or regulatory requirement, or a defined industry need.

A series of seminars and workshops provided by the Graduate Research School.

Governing body for Further Education and Training.

A Skills First Teacher is an individual who is a trainer and/or assessor who:

1. is employed:
   1. directly by the RTO;
   2. engaged by the RTO as a sole trader; or
   3. engaged by the RTO through a subcontracting arrangement
2. is listed on the Register of Trainers and Assessors; and
3. has relevant training and vocational competency.

The inhalation of smoke or vapour from tobacco, herbs, drugs or other substance by means of cigarettes, pipes, cigars, e-cigarettes, vaporisers (vapes) or any other implement or product. This term does not cover traditional smoking ceremonies held on University premises or in University activities.

Occurs when a student or external agency requests, offers, encourages, induces or advertises for another individual/student to contract, commission, pay, procure, or complete on their behalf, assessment tasks or other items that are likely to result in their use for the purpose of cheating, misrepresentation and/or plagiarism. A student who willingly assists another to circumvent the purpose of assessment through solicitation, cheating, misrepresentation or plagiarism (for example by willingly sharing their own work, giving them access to their own work or advertising the availability of their own work or someone elses work) is also breaching academic integrity, and may be subject to disciplinary action.

Special Overseas Student Scholarship fee scholarship to cover the cost of tuition fees for international students

Different media and techniques to attract applicants to the University.

Refers to both strategic and operational management of physical space:

• Strategic all activity up to and including the acquisition and commissioning of University space;
• Operational all activity associated with the allocation and utilisation of University space including booking, timetabling and maintenance.

For the purposes of this procedure, special and exceptional circumstances include:

• where the nominee has a unique or specific skill set or standing which is strongly desired by the University;
• where the appointment is integral to maintain the stability of a research team;
• where the nominee has achieved a distinction of high order in their field;
• where it can be demonstrated that advertising would not provide an advantage to the University; or
• where an expediated appointment is required in order to attract a candidate aligned to the Universitys strategic priorities, or to retain a key staff member at the University.

These conditions apply in relation to suspended projects, or to projects where approval has been withdrawn. Where approval has been withdrawn, a researcher must not continue the research, and must comply with any special conditions required by the AEC.

Acknowledgement by a Dean or nominee that a student has experienced or encountered some form of disadvantage or impediment that has prevented them from performing on their merits in an assessment task/s. In such circumstances, the particular disadvantage or impediment will be taken into account in assessing the students work. To enable the student to demonstrate their achievement of the course learning outcomes, they may be granted deferred assessment, additional assessment, an extension of an assessment due date or other suitable accommodation as deemed necessary. Such allowance may be made for one or more assessment tasks or courses within any teaching semester. Grounds for a student to submit an application for special consideration include serious illness and/or serious psychological condition, loss or bereavement, or hardship/trauma.

Section 12 of the Equal Opportunity Act 2010, allows the University to impose reasonable restrictions on eligibility criteria on the basis that the measure is promoting or realising substantive equality for members of a group with a particular attribute.

An appropriate qualifier to the preceding generic term. It is an optional appellation to a broad area of study, which may indicate a specific area of expertise. Such expertise is most likely attained when 50% of the units/courses, which make up the award, are based in this discipline. Guidelines for appropriate badge specific terms are given in the style section of this document.

• For TAFE, where this Policy is at variance with the Australian Quality Training Framework (AQTF), the AQTF will prevail.
• For HE, where this Policy is at variance with the Australian Qualifications Framework (AQF), the AQF will prevail.

A space designed for specific teaching and learning purposes (e.g. scientific laboratory, clinical laboratory, dance studio, gym etc.)

Work requested by the University by agreement, where particular consideration is given. This may include financial consideration or relief from teaching or other duties.

Extends to all forms of expressive conduct including oral speech and written, artistic, musical and performing works and activity and communication using social media; the word speak has a corresponding meaning.

The corporate organisation or individual who provides a cash and/or in-kind fee paid in return for access to commercial benefits associated with that asset/property sponsored.

A transaction between the University and an individual, group or organisation whereby financial or other assistance is provided by the University towards the production of goods, services, activities or events in return for promotion of the University, its courses or commercial services.

Sponsorship does not include:

• Applications for grants or funding through government or philanthropic trusts.
• Joint ventures

Any person employed by the University. This includes academic, teaching and professional, full-time, part-time, sessional or casual. Staff, for the purpose of this policy, also includes visiting teaching and research staff, academic associates and other contracted staff, University-based student and staff associations.

An arrangement made with the mutual consent of two staff members (at the same HEW classification and employed as a continuing or fixed-term employee), and their supervisors whereby a staff member is released to work in another area within the University's organisational structure.

One or more staff members employed in the People and Culture' Directorate, appointed by the Director, People and Culture to provide guidance to the parties, the Supervisor and (where required) the Vice-Chancellor as to the steps to be followed under the Staff Grievance Procedure.

Any person who is an employee of the University. This includes full-time, part-time, sessional and casual staff.

The Federation University Australia member of staff who plans, organises, conducts, supervises or manages a student excursion. There can be several Staff Members in Charge for an excursion.

A gift of pre-tax earnings of staff.

Standard conditions outlined in the Australian Code for the Care and Use of Animals for Scientific Purposes which must be adhered to, in order to ensure continued approval for projects involving animal research.

These are listed on the Approval notification for easy reference.

120 credit points of study across the academic year, generally undertaken as 60 credit points in each of two semesters.

The standard hours for all teaching activities. For FedUni this is Monday – Friday between 8.30am and 6.30pm. Teaching outside of these hours is required to be requested or approved by the relevant school. All classes will commence on the half hour, in multiples of one hour blocks unless; travel is required, setup and pack up time is required or, a class ends on the hour and there is another class of similar setup within the same room that can be scheduled back to back.

All classes must finish at least ten minutes prior to the end of the allocated time for that class. The class to follow should use the ten minutes as set up time.

Means the Australian Standards for Registered Training Organisations 2015.

Standards for National Vocational Education and Training Regulator (NVR) Registered Training Organisations: are the legislative instruments used for the regulation of vocational education and training. They are designed to provide nationally consistent, high-quality training and assessment services in VET. These Standards are enforceable and are regulated by the Australian Skills Quality Authority.

Standards for Registered Training Organisations (RTO's) 2015. The objectives of the RTO Standards are to ensure nationally consistent, high-quality training and assessment services within Australias VET system.

Continual compliance with the Standards for Registered Training Organisations (RTO's) 2015 is a condition for all RTO's and for applicants seeking registration under the Act.

Permanent committees established under and reporting to Council -refer http://federation.edu.au/staff/governance/academic-board/standing-committees.

A Statement of Attainment is issued by a Registered Training Organisation when an individual has completed one or more units of competency from nationally recognised qualification(s)/courses(s).

A status report provides a high level overview of the progress of the project against the authorised project management plan baseline. It details recent project activities, financial status, milestones and deliverables, forthcoming planned activities, current issues and resolutions and a review of project risks.

The Federation University Australia Statute 2021.

The Schedule, Statute 5.1, lists all current sealed awards which can be awarded by the University. The Schedule is maintained by the Manager, Registrar Services and includes all qualifications listed on the Scope.

Advising donors on the use of gifts and the impact of their giving.

A fortnightly scholarship paid to a candidate to cover living expenses.

A count and check of goods on hand ready for sale or use or in storage.

The benchmark based on the performance as measured by the asset class market indices for the investment portfolios strategic asset allocation under this document.

The Strategic Capital, Infrastructure and Projects Office (SCIP) defines and maintains the standards of processes related to project management, within the University. The PPO strives to standardize and introduce economies of repetition in the execution of projects. The PPO is the source of documentation, guidance and metrics on the practice of project management, project governance and execution.

A strike is a collective withdrawal of labour, of varying duration, during which employees refuse to attend or perform work.

On-the-job training during which a student is expected to master a set of skills or competencies, related to a course accredited by the Victorian Registration and Qualifications Authority (VRQA) or the Australian Skills Quality Authority (ASQA) and undertaken as part of either the Victorian Certificate of Education (VCE).

Any person enrolled as a student of the University. This includes full-time, part-time, block-mode or distance education students, VET students and those enrolled at Partner Providers.

The Student submitting an Appeal.

Includes a student counsellor/student support officer/advisor or welfare officer appointed by the University and working at the University or, in the case of Students studying at a Partner Provider, a student counsellor/student support officer or welfare officer appointed by and working at the Partner Provider.

As defined under Section 47A of the ESOS Act.

A formal process as outlined in the Federation University Statue and Regulation 6.1 Student Discipline. A student may be subject to disciplinary action by the university for having perpetrated sexual harm, which would constitute General Misconduct under the Student Discipline regulation.

A trip away from a campus of the University conducted for a group of students for purposes related to achieving the learning outcomes of the course/program. An "overnight excursion" is one that starts on a given day and finishes on the following day or later.

A staff member designated to provide financial assistance to students at each of the main campuses.

Financial support option of last resort. A sum of money larger than the amount available for Emergency Aid which is provided to a student who can demonstrate significant financial hardship and the inability to repay a student loan. A maximum of $500 is available and can only be accessed once per academic year. Repayment is voluntary.

The officer who administers the Universitys complaint processes and acts as the Executive Officer for the Student Misconduct Committee and online complaints portal (excluding staff complaints or grievances). The Student Integrity Officer can be contacted at Student.Integrity@federation.edu.au.

A sum of money which is provided to a student on the basis that it will be repaid within an agreed time period.

The University s Student Information Management System, Campus Solutions.

General or academic misconduct by a student.

The officer employed by the University whose responsibilities, in accordance with University legislation and procedures, include initiating, coordinating and/or conducting an investigation into alleged Student Misconduct.

A fee that providers can charge enrolled students for student services and amenities of a non-academic nature.

A set of activities within a program structure which must be scheduled to avoid clashes in students timetables.

The Federation University Australia staff member responsible for approving the delivery of the Survey.

Teaching period up to but not exceeding six months as defined by timetable or study plan. For this procedure: for Higher Education a study period is a semester and for VET programs mid-point of course (six-month course or less) or a semester.

International Student online application system.

A person who exhibits behaviours of concern, for the purpose of the Family and Domestic Violence Procedure, the behaviours of concern include all types of family or domestic violence towards a target(s).

The version that has been submitted to a journal for peer review.

An arrangement entered under the auspices of an existing foreign arrangement, e.g. a commercial third party contractor providing services under the auspices of the header agreement.

University course that the student is seeking enrolment into after successful completion of EAP program.

The position a staff member would normally occupy.

Often included as part of a RTW plan, a suitable duties offer details the hours and duties that are suitable to the staff members medical condition, capacity for work, skills and experience. The duties may be modified normal duties or alternative duties.

(Referred to as Suitable Employment in the WIRC Act 2013)

Summative assessments are used to evaluate student learning, skill acquisition, and academic achievement at the conclusion of a defined instructional period. There are three main criteria of summative assessment: (1) Used a tool to evaluate if students have learned the expected outcomes; (2) normally given at the conclusive of an instructional period; (3) results that are often recorded as scores or grades that are then factored into a students permanent academic record (Reference: Link).

A staff member who has designated responsibility for managing and/ or overseeing the performance and workplace behaviour of other workers.

Any employee of the University irrespective of their position title - who:

• plans, organises or supervises University activities; or
• designs or organises the design of new/refurbished facilities for the University.

The terms "Supervisor" and "Manager" include Senior Managers.

A panel consisting of at least two members (including the Principal Supervisor and at least one associate supervisor) which oversees the planning and execution of the project and preparation and submission of the thesis.

An assessment or examination that provides eligible students with a further opportunity to demonstrate that they have achieved the required learning outcomes of a course when they have marginally failed (45%+) previous examination/assessment tasks. Refer Supplementary Assessment Procedure LT2032.

An organisation which or a person who supplies the University with goods or services, and includes their officers, directors, contractors and their subcontractors. Suppliers includes third party providers, their agents, related entities and consultants.

Occurs when a person in Australia provides DSGL technology to another person outside of Australia. If access to the DSGL technology is controlled or restricted to particular users or groups, it has not been placed 'in the public domain', and is therefore a supply. Examples of supply include supply via email or fax, or by providing someone outside of Australia with passwords to access controlled technology stored electronically.

A person who accompanies a party to a complaint during any stage of the procedure. May be internal or external to the University and not be acting in a legal capacity.

The Federation University Australia staff member responsible for the delivery of the Survey.

The enrolment of a student in their program of study is suspended for a period of time, after which time the student may recommence study. If student initiated refer to Leave from Studies.

Skills Victoria Training System.

Technical and Further Education. TAFE institutes are government funded Registered Training Organisations that offer Vocational Education and Training relating to a specific industry or occupation.

An electronic form whereby copyright owners, or their agent, are able to report any perceived copyright infringement, or a breach of an agreed licence or contract, on the University network.

Items that do not meet the asset capitalisation threshold and, consequently are expensed in the year of acquisition. The following statements also help determine what a portable and attractive item is:

• Is a non-consumable with a value between $300 and less than $5,000 (excl GST)
• Is portable and has an attractive nature
• Is prone to misappropriation for private use or theft

As the name suggests, these are items with an attractive nature, such as mobile phones, laptops, video camera, projectors, printers and software.

Any controlled goods that leave Australia in physical form, with an intention to be landed outside Australia. This includes goods sent for personal use, sale, demonstration, repair or return to the manufacturer, and controlled technology stored on a physical medium, such as a USB drive, computer hard drive or CD, outside of Australia.

The person or persons who is/are experiencing family violence towards them.

Positions that have been targeted to increase the number of Aboriginal and/or Torres Strait Islander employees within the University. An applicant must be able to confirm Aboriginality in order to be eligible to apply.

A university staff member responsible for the actual delivery of a course (HE). A course can also be delivered by more than one teacher (i.e. team teaching).

The evaluation process is primarily concerned with the teacher delivering the course in the (HE) sector.

The Teaching Expectations for Academic Staff (Part B) provides academic level teaching expectations and related examples of evidence to support applicants responding to the Learning and Teaching Areas of Achievement.

A defined combination of program and units. A group is used to manage and track program delivery to enrolled students. Each Teaching Group is allocated a unique identifier.

Lists all defined units within a Group available for enrolment.

Teaching location where a student is currently studying their University course/qualification.

Teaching location where a student is applying to transfer, to continue their studies in a University course/qualification.

A teaching period outlined in the academic calendar for the year in which the appeal was lodged.

Area or space used for learning, teaching, research and other related activities.

Academic or TAFE staff with teaching responsibilities.

The weeks or period of time where the teaching of the course is being delivered.

Responsible for the coordination of all timetabling activities, including the delivery of the University Higher Education and TAFE timetables.

Specific information necessary for the development, production or use of a product. This information takes the form of technical data or technical assistance.

Tertiary Education Facilities Management Association. TEFMA represents facilities management in the Australasian tertiary education sector. TEFMA provides benchmarking in performance against other Universities.

Used to fill vacancies of six-months or less and can only be used as per the requirements for fixed-term appointments in the relevant enterprise agreement.

The period of time for the delivery of a course in which students enrol and are charged fees. Terms include semesters, trimesters and non-standard terms such as Summer, Winter and Spring.

Terms of Reference show how the scope of the Committees will be defined, developed, and verified. Generally referred to as ToR.

Australias independent national quality assurance and regulatory agency for higher education - https://www.teqsa.gov.au/.

When certain property is left in a will to a specific person or entity. There are two terms used to refer testamentary gifts, a devise and a bequest. A devise is where the gift is of real property (eg land) while a bequest is where the gift is of personal property.

An official certification document that confirms that a qualification has been awarded to an individual.

Also referred to as an award, parchment, laureate or certificate.

Training.gov.au is the national register for training in Australia.

The relevant code referenced in Legislative Context of the governance document. This may include but not limited to: Australian Code for the Responsible Conduct of Research, National Statement of Ethical Conduct in Human Research, The Australian Code for the Responsible Conduct of Research (2018) and, Australian Code for the Care and Use of Animals for Scientific Purposes 2013.

• includes the duty to ensure that no member of staff and no student suffers unfair disadvantage or unfair adverse discrimination on any basis recognised at law including race, gender, sexuality, religion and political belief;
• includes the duty to ensure that no member of staff and no student is subject to threatening or intimidating behaviour by another person or persons on account of anything they have said or proposed to say in exercising their freedom of speech;
• supports reasonable and proportionate measures to prevent any person from using lawful speech which a reasonable person would regard, in the circumstances, as likely to humiliate or intimidate other persons and which is intended to have either/or both of those effects;
• does not extend to a duty to protect any person from feeling offended or shocked or insulted by the lawful speech of another.

Is the University office responsible for managing the Universitys relationships with donors and prospective donors. Staff within this office have the responsibility of developing and implementing strategies for relationship management, in partnership with University staff and contractors.

The Schedule 5.1, lists all sealed awards which can be awarded by the University. The Schedule is maintained by the Manager, Registrar Services and includes all qualifications/courses included on the Scope

is the senior academic staff member to whom the member of academic staff reports.

Third Party means any party that provides services on behalf of the RTO but does not include a contract of employment between an RTO and its employee.

Any arrangement where the University does not have direct line of management over the person or organisation providing training and/or assessment services on the Universitys behalf.

Other entities through which registered providers deliver higher education courses, either on shore or off shore, within the requirements of the Threshold Standards, regardless of mode or location of delivery and includes various models.

Any gift given and received for a specified purpose that cannot normally be used for any other purpose without the donors approval. For example, to specifically fund the salary of a professional chair, the purchase of equipment, or to fund a named annual student prize or scholarship. Tied gifts may have an end date.

Submission of a thesis by the approved submission date with the maximum period of candidature:

• three years for PhD candidates or part-time equivalent (or up to four years under exceptional circumstances see section 4.2)
• 18 months for a masters by research candidate or part-time equivalent (or up to two years under exceptional circumstances see section 4.2)

A system used to collect staff unavailability and course timetable and non-timetable delivery requirements (including: course component size, teaching week pattern, teaching staff (if known), location preferences) from the school during the data collection phase of the timetable.

Scheduling of learning, teaching and research activities including assessments and examinations.

Responsible for the administration, development and maintenance of the Higher Education and TAFE timetables and casual room bookings using the Universities timetabling systems across all University campuses.

A system called Syllabus Plus used for the scheduling of timetabled and non-timetabled teaching activities and the booking of non-teaching events in teaching and meeting spaces.

Persons who are and identify themselves as Torres Strait Islander people and are accepted as Torres Strait Islander people by the community in which they live or have lived.

The combination of the Short to Medium Term Portfolio and the Long Term Portfolio. It represents all the investments the University has, which are governed by this document.

In Australia this refers to the trading stock of a business, but only if two conditions are met:

• the gift is a disposal of the trading stock outside the ordinary course of the donors business; and
• if the gift involves the forced disposal or death of livestock no income tax election has been made to spread or defer the profit.

For this gift type, it is not necessary for the trading stock to have been purchased during the 12 months before the fit was made.

The Trainer Skills Matrix provides evidence of the qualifications, industry and vocational currency of trainers involved in program delivery, mapped to each unit they deliver and assess. The Trainer Skills Matrix should be updated whenever a trainer is initially allocated to deliver and assess a unit/s. Existing trainers allocated to a program should update their matrices at least annually to record additional industry experience, trainer qualifications changes/upgrades and relevant professional development.

The approach of, and method adapted by, an RTO with respect to training and assessment designed to enable learners to meet the requirements of the training package and accredited course. They include the amount of training provided, which will be consistent with the requirements of Training Packages and VET accredited courses and the assessment practices that enable each learner to meet the requirements for each unit of competency or module in which they are enrolled.

Refers to a set of qualifications for a defined industry, occupational area or enterprise endorsed by the Industry and Skills Council or its delegate in accordance with the Standards for Training Packages. The endorsed components of a training package are: units of competency; assessment requirements (associated with each unit of competency); qualifications; and credit arrangements.

A nationally endorsed, integrated set of competency standards, assessment requirements, Australian Qualifications Framework qualifications, and credit arrangements for a specific industry, industry sector or enterprise. In this procedure the word qualification will be used to refer to a training package qualification.

A document outlining the program of training and assessment requirements. A training plan is required for all students accessing government funded training through the Victorian Training Guarantee.

Is defined as any qualification, accredited course, skills set or individual unit of competency listed of the University's Scope on Registration.

A unit of competency is only considered a training product if it is listed separately on the Scope of Registration. When a qualification is listed on the Scope of Registration, the units of competency within that qualification are not considered a 'training product' rather the qualification is the training product.

A person who exhibits behaviours of concern towards a target or targets that meet the definitions of family or domestic violence.

Transparency refers to the rights of the Person Disclosing and/or Reporting to be informed about their rights and choices under policy and procedures as well as decisions and actions taken relating to their matter or other people who may be informed about the matter. Transparency also refers to the rights of the Person or Persons Named to be provided and have explained the policy and procedure as it applies to any informal or formal actions taken by the university relating to the matter in which they have been named.

A Trauma-informed response is a response which prioritises the agency (choice) as well as safety and wellbeing of the Person Disclosing and/or Reporting. A responding person or institution is behaving in a Trauma-informed way when they acknowledge that (broader university community safety concerns notwithstanding) both the story of harm (disclosure or report) and choice about actions belongs to the Person Disclosing or Reporting and that where possible, they are prioritised as the decision-maker about their own matter.

May include, but not limited to:

• missing student (See Missing Student above);
• any fatality or serious injury requiring emergency medical attention, or any threat of these;
• a serious traffic collision resulting in serious injury or death;
• physical / sexual assault or domestic violence, where this has caused fatality or severe psychological or physical trauma;
• severe verbal or psychological aggression;
• fire resulting in death, significant injury or significant property loss;
• a hold up or attempted robbery resulting in death, significant physical or psychological injury, or significant property loss;
• serious threats of violence, and
• storms or natural disasters;
• serious physical or psychological illness;
• drug or alcohol abuse resulting in hospitalisation or death;
• being charged in relation to a criminal offence.

A registered health care provider who is providing treatment to an injured staff member for an injury/illness. For treatment of injuries being claimed under WorkCover, the treating health practitioner must hold WorkSafe Approved Provider status.

The enrolment fee for a unit determined by the University for Domestic and International Full Fee paying students and Government Subsidised Place eligible students.

A Library borrowing scheme that allows staff and students of Australian and New Zealand universities to borrow in person from any other participating university library.

A gift for which the donor has made no clearly indicated designation as to the method or purpose of expenditure is deemed an unrestricted gift. This term may also be applied to gifts designated to general support of the University.

The Union Enterprise Agreement means the Federation University Australia Union Enterprise Agreement (Academic and General Staff) 2019-2021

Clause 24 - overtime (academic and general staff)

Clause 29 - workplace flexibility (academic and general staff)

Clause 31 - annualised hours (general staff)

An identifier assigned to an individual by the Registrar under section 10 or 12 of the Student Identifiers Act 2014.

A unit of competency is the smallest component of achievement which can be nationally recognised. In this procedure the word unit will be used to refer to units of competency from qualifications.

A thorough description of the expected unit learning outcomes, assessments, due dates, marking guides and sequence details of a unit. It must align with Federation University Unit Description template.

The evaluation process primarily concerned with the unit structure and its associated components.

All materials produced in the course of, or for use in, teaching in any form and all IP in such materials including but not limited to lectures, lecture notes and material, syllabi, study guides, assessment materials, images, multi-media presentations, web content, case studies and course software.

Unit of competency is the unit of learning in a VET qualification including assessment requirements and the specification of the standards or performance required in the workplace as defined in a Training Package.

Component of a course/qualification of education or training.

Means Federation University Australia.

Any program, course, research, service, operation, project, function or event conducted by or for Federation University Australia, whether on University premises or not.

All persons who have an association with Federation University Australia, including staff, members of Council and committees, students, tenants, visitors, contractors, consultants, volunteers and people representing the University off-campus.

Includes provision of all professional services requiring the use of the Universitys name, services, space, facilities, equipment and paid work time, or other resources. It involves the provision of professional services and products to external parties for remuneration or other consideration. In a University Consultancy, the University adopts the role of Principal Consultant via the appointment of a Project Leader. Employees involved in this type of consultancy will not normally receive a proportion of this profit, as they will undertake this activity as part of their normal duties. Examples include, but are not limited to, laboratory testing, data analysis, surveys, and field trials.

As defined Under Section 46A of the ESOS Act.

University personnel approved by Director Operations/ relevant Head of Centre with authority to authorise enrolments, amendments to enrolments, and applications for awards.

An employee of the University who:

• holds a current competency-based first aid certificate, such as HLTAID003 Provide First Aid, or an equivalent qualification as determined by the Head - Health, Safety and Wellbeing; and
• is included in the list of University First Aiders.

Are monies received from tuition fees, contracts, grants and consultancies (delivery of) revenues from University services, State and Federal funding, gifts and all other sources of revenue or expense reimbursements, whether restricted or unrestricted as to purpose of use.

Relevant committees that support the academic, operational and quality governance of the University's Vocational Education and Training and Higher Education programs.

These include, but not limited to, the following committees or their replacements: Academic Board, Curriculum Committee, Learning and Teaching Committee and VET Curriculum and Quality Committee.

An officer of the University employed within the Chief Operating Office, usually the Head of Legal.  The University Grievance Office may provide procedural advice to any person or officer referred to in this Procedure, including the Vice-Chancellor.

The Federation University Australia Act 2010 (Vic), the Federation University Australia Statute 2021, the Federation University Australia (Academic) Regulations 2022, the Federation University Australia (Students) Regulations 2022 and the Federation University Australia (Operations) Regulations 2022.

Any property owned or occupied by the University, either wholly or in part, and includes all buildings, student and staff residences and all land defined and/or associated with the University. It includes any public area located within University premises and can include a public area adjacent to University premises if relevant to this procedure and associated documents.

Area of research strength within and/or across Schools.

Resources of the University and its controlled entities which includes without limitation facilities, funds, services, equipment, paid leave, staff time and support staff.

Gifts of pre-tax earnings of staff and University Council member. Special procedures must be observed, however, to ensure taxation laws are not breached and the Universitys privileged taxation status is not compromised.

a) General Principles

In the event of such earnings being donated to the University by a member of staff or Council, the funds become the property of the University. How those funds are utilised is a matter for determination by the Advancement Unit.

b) Use of Donated Pre-Tax Earnings

It is proper and welcome for the staff or Council member making such a gift to give advice or make suggestions about the appropriate use of the funds. The University will give full and careful consideration to such suggestions when making decisions about the appropriate use of the funds. The University is, however, under no obligation to accept such advice and any attempt to enforce such advice or suggestions may breach taxation legislation and invalidate the nature of the funds as a gift.

Services offered to either staff members or students aimed at supporting their wellbeing and welfare while they are a member of the University community.

The act of driving any vehicle on public roads in the context of University activities. It does not include commuting between a private residence and work, but includes travelling between campuses.

University-wide costs not contained within a specific school or section budget but reporting to various officers for expenditure authorisation.

Is determined by having regard to all relevant circumstances of a case, including:

• the benefit or detriment of making or not making the adjustment on the staff member with disability or any other person concerned
• the nature of the staff members disability
• the cost or impact on the University, given the Universitys size and overall economic position

In contravention of a prohibition or restriction or condition imposed by law.

Refers to behaviour that a reasonable person, having regard to all the circumstances, would expect to humiliate, intimidate, undermine or threaten. In this context, the hypothetical reasonable person does not require total knowledge of every aspect of the situation - rather this person knows as much as the alleged bully could reasonably be expected to know.

International students who will not be able to achieve 80% attendance per semester or program if less than a semester.

Types of conduct or action by employees that will result in their ongoing employment being reviewed because of, but not limited to, inefficiency, poor or underperformance or negligence or failure in the performance of the specified duties of the position held.

At a minimum where student has failed or is not deemed competent in 50 % or more of units/courses/modules attempted in a study period or as per program/qualification rules.

A VET student may only repeat a unit twice before not meeting academic progress for individual units which may affect their overall academic progress for the study period.

A certificate issued to recognise that one or more accredited units have been achieved.

Includes all certificates which do not require the University seal, and are signed by an Executive Director, and where assessment has been undertaken, signed by the Chair, Academic Board. (Refer to Schedule of Certificates)

Refund entitlements are limited to tuition fees for your program which remain unspent. Refund to the student of any unspent tuition fees will be calculated in accordance with the formula set out in the ESOS Act.

Not directly supervised.

The floor area within all habitable areas but excluding common use areas such as shared corridors, lifts, stairs and service ducts.

In relation to drugs and drug paraphernalia, refers to any aspect of the cultivation, manufacture, possession, storage, supply, sale, purchase or actual use of an illicit drug.

The period over which an asset is expected to be available for use by the University to provide required level of service.

Login details assigned to a user to enable them to use the ICT facilities.

Persons who use information resources and have responsibility for ensuring that such data is used properly in compliance with this procedure

The quality review of the assessment process. Validation involves checking that the assessment tool/s produce/s valid, reliable, sufficient, current and authentic evidence to enable reasonable judgements to be made as to whether the requirements of the training package or VET accredited course are met. It includes reviewing a statistically valid sample of the assessments and making recommendations for future improvements to the assessment tool, processes and/or outcomes and acting upon such recommendations.

Refer to: Validation of Assessment Record

Any formal change to a project that is agreed upon by all parties via an approved signed agreement or formal correspondence. This may include, but be not limited to, changes to project budget, timeframe or milestones.

Any proposed amendment or modifications researchers might wish to make to an approved project. All variations/amendment requests require assessment and approval from the AEC prior to implementation of the change. They may include:

• Technique, procedure, location, change in number of animals involved etc.
• Change to personnel
• Extension to the approved research period (max one year extension to animal research projects.

The Victorian Curriculum and Assessment Authority.

Appeals and requests for review forming part of specific VCAA processes set out in the VCE and VCE VM Administrative Handbook.

Victorian Certificate of Applied Learning.

The VCE VM is a vocational and applied learning program within the VCE designed to be completed over a minimum of two years. Accredited and monitored by VCAA and VRQA.

Victorian Certificate of Applied Learning Foundation, Intermediate and Senior.

Are programs that are developed, accredited and maintained by a vendor and delivered by the University through a formal arrangement.

An accredited VET (Vocational Education and Training) course is:

• a structured sequence of training developed to meet training needs that are not addressed by existing training packages
• a course accredited by the national VET regulator or by a delegated body of the national VET regulator, and
• a course that has been assessed by ASQA as compliant with the Standards for VET Accredited Courses 2012 and the Australian Qualifications Framework (AQF).

Vocational Education Training programs defined as post-compulsory education and training, excluding degree and higher level programs delivered by further education institutions that provide people with occupational or work-related knowledge and skills.

VET delivered to Secondary Students (formerly VETiS).

VET Enrolment refers to all VET enrolled students including: ALL eligible and ineligible VET enrolments as identified in the TAFE Performance Agreement.

The VET Funding Contract between the Victorian Government and the University.

Comprises of:

1. the Standards for Registered Training Organisations
2. the Australian Qualifications Framework
3. the Fit and Proper Persons
4. the Financial Viability Risk Assessment Requirements
5. the Data Provision Requirements

Acknowledgement by the Education Manager or delegate that a student has experienced or encountered some form of disadvantage or impediment that has prevented them from performing on their merits in an assessment task/s. In such circumstances, the particular disadvantage or impediment will be taken into account when assessing the students work. To enable the student to demonstrate their achievement of the course learning outcomes, they may be granted an extension of an assessment submission date or altered attendance requirements. Such allowances may be made for one or more assessment tasks or courses within any teaching semester. Grounds for a student to submit an application for VET Special Consideration include medical reasons, compassionate grounds, hardship/trauma, or other significant cause.

Australian government loan program to assist eligible students enrolled in approved higher level vocational education and training (VET) courses to pay all or part of their tuition fees.

For the purpose of this Policy, a VET Teacher is any person engaged to teach or assess the University VET (vocational education and training) programs.

Details the training arrangements that have been negotiated between the Secondary School or School Cluster, and the RTO to facilitate the attainment of competencies for a particular qualification. These arrangements include: the selection and sequencing of units of competency and nominal hours of delivery.

Refers to the Universitys responsibility for the behaviours of its staff, students and other individuals associated with the University unless it takes all reasonable steps to prevent discrimination and harassment.

Is where a person subjects (or threatens to subject) another person to any detriment because that person has made (or might make) a complaint in relation to this procedure or is involved (or might be involved) in the resolution of a complaint, including as a witness. Victimisation includes physical, visual, verbal and non-verbal behaviour.

Is Victoria's education and training regulator.

They are an independent statutory authority that works to assure the quality of education and training in Victoria. They apply standards to education and training providers and accredit courses and qualifications.

Registering education and training providers in senior secondary education both school and non-school - https://www.vrqa.vic.gov.au/Pages/default.aspx.

Vilification is behaviour that incites or encourages hatred, serious contempt, revulsion or severe ridicule for a person or group of people because of a protected attribute or perceived protected attribute.

Violence and aggression is defined as any incident where a member of the University is abused, threatened or assaulted in circumstances arising out of, or in the course of, their employment or other activities at the University.

Within this definition:

• threat means a statement or behaviour that causes a person or a third party to believe they are in danger of being physically attacked. It may involved an actual or implied threat to safety, health or wellbeing; and
• physical attack means the direct or indirect application of force by a person to the body of, or clothing or equipment worn by, another person, where that application creates a risk to health and safety.

Neither intent nor ability to carry out the threat is relevant. The key issue is that the behaviour creates a risk to health and safety.

Examples of occupational violence and aggression include, but are not limited to verbal, physical or psychological abuse, punching, scratching, biting, grabbing, pushing, threats, stalking, attack with a weapon, throwing objects/ furniture, sexual harassment or assault, and any form of indecent physical contact.

Occupational violence need only be a single incident or circumstance.

A plan to identify personal safety strategies while working or studying.

An Academic, Teacher, Senior Educator or Researcher who holds a position within another university or vocational institution and who can contribute to the Universitys teaching, learning, research and/or advisory and/or other committees.

Any person, who is not a student or a member of staff, attending a University activity and/or location.

Victorian Institute of Teaching: https://www.vit.vic.edu.au/

Broad industry knowledge and experience usually combined with a relevant industry qualification. Vocational competency is determined on an industry-by-industry basis and with reference to the relevant Training Package or VET accredited course.

Consists of different training products including qualifications, units of competency, skill sets (apprenticeships and traineeships) or accredited courses. VET qualifications include but are not limited to Victorian Certificate of Education (VCE), Certificate I - IV, Diploma, Advanced Diploma, Skills Sets and short courses.

Voice Over IP is a means of using the ITS network for transmission of voice phone calls.

An unpaid engagement and unpaid student placement.

The VPC is an accredited foundation secondary qualification under the Education and Training Reform Act 2006. It aligns to Level 1 in the Australian Qualifications Framework. While the VPC is not a senior secondary qualification, it can be a pathway to the VCE. Accredited and monitored by VCAA and VRQA.

For the purpose of the VET Teacher Qualifications and Competency Purcedure, a VPC and VCE VM Teacher is any person engaged to teach or assess within the VPC or VCE VM programs.

Virtual Private Network.

The Victorian Registration and Qualifications Authority (VRQA) is the Victorian statutory authority responsible for ensuring that employers of apprentices and trainees and providers of education and training (including course and qualification owners) meet quality standards, and that information is readily available to support informed choice in education and training.

The VRQA:

• registers certain education and training providers and awarding bodies
• registers certain qualifications and accredits courses
• regulates apprenticeships and traineeships in Victoria.

The Victorian Registration and Qualifications Authority (VRQA) also registers providers to deliver the Victorian Certificate of Education Vocational Major (VCE VM) and/or the Victorian Pathways Certificate (VPC) in full or single courses in a non-school setting.

The Education and Training Reform Act 2006 (the Act) lists the minimum standards (officially called the prescribed minimum standards) that senior secondary education providers must satisfy to be and remain registered.

Section 4.3.11 of the Act provides that the VRQA must not register a person, body or school as a senior secondary provider unless the VRQA is satisfied that the school person, body or school meets the relevant standards.

These Guidelines deal with the minimum standards that apply to non-school providers offering an accredited senior secondary course such as the VCE VM or the VPC.

Victorian Tertiary Admissions Centre.

Refers to funding where students are eligible to access funding as part of the Victorian Training Guarantee.

Wide Area Network.

A Federation University staff member who is responsible for the academic progress and assessment of students in WBT/PP arrangements particular to a Federation University approved program or course for Federation TAFE.

Any item covered by the provisions of the Control of Weapons Act 1990 (Vic), the Firearms Act 1996 (Vic), the Weapons Act 1990 (Qld), the Weapons Regulation 1996 (Qld), and the Weapons Categories Regulation 1997 (Queensland) as applicable.

The online casual room booking system used to make an ad-hoc room booking that is not reflected on the official university timetable.

An online system which allows both staff and students to view scheduled timetable information for a specific department, course, location, program of study or staff member.

Total tuition fees for course divided by number of calendar days in course multiplied by 7 and rounded up to the nearest whole dollar.

Number of calendar days from the default day to the end of the semester to which the payment relates divided by 7 and rounded up to the nearest whole dollar.

• states and territories, state and territory governments, departments and agencies (core State/Territory entities)
• a foreign country, its national government and a department or agency of that national government (core foreign entities)

• local governments, and Australian public universities (non-core State/Territory entities).
• a province, state, self-governing territory, region, local council, municipality or other political subdivision of a foreign country (including its governments, departments, agencies), an authority of a foreign country established for a public purpose, and a foreign university that does not have institutional autonomy (non-core foreign entities).

A Federation University Australia academic staff member who is responsible for the coordination of students in WIL placement arrangements. The title may vary in each school environment.

An academic facilitator between the Federation University WIL Program Coordinator, the WIL Workplace Supervisor and the student.

A written agreement between Federation University and an appropriate host organisation and a student. It includes work observation and other forms of workplace learning. This also includes Clinical Placement, Professional Experience and Industry Placement.

A Federation University Australia staff member who is responsible for the administrative processes associated WIL placement.

The key contact person employed by the Placement Provider organisation who will provide or organise appropriate supervision for the University student during the WIL Placement arrangement. This is a legal requirement.

A legal declaration of a persons wishes regarding the disposition of their property after death.

Computer devices that connect using radio signals rather than cables.

When academic performance is of a very high standard throughout specified three or four year Bachelor's degrees at AQF7 level, a degree 'with Distinction' (not bracketed) may be granted. A grade point average of 6.5 or greater is required.

Paid or unpaid engagement or employment.

Any task that an employee, contractor or student undertakes in the context of occupational, educational, research, commercial, or other University-endorsed activities, whatever the location, where a fall hazard has been identified. Sporting activities and theatrical performances are not included within the scope of the Work at Height Procedure. However:

• whilst the sporting activities and theatrical performances themselves are not included, all work at height associated with setting up, maintaining, and dismantling sporting equipment, theatrical props, lighting, etc., is included; and
• the general requirement for HIRAC reviews as described in the Hazard Identification, Risk Assessment and Control (HIRAC) Procedure still applies if any hazard, such as a fall hazard, is present in the sporting or theatrical performance.

Work bans include staff refusing to perform all their normal duties. The bans may include:

• Recording or transmitting of exam results
• Participation on work allocation meetings
• Working overtime
• Involvement in other institution specific programs or initiatives
• Communicating with senior staff of the University (often at Vice-Chancellor and Deputy Vice-Chancellor level)

Bans are a form of industrial action under the Act.

An assessable component of a qualification, designed to provide students with the opportunity, and the means, to apply skills and knowledge obtained through the study of their qualification in a supervised and authentic environment.

A written agreement between a training organisation (for example Federation University) and an appropriate employer and a student. It includes work observation and other forms of workplace learning. This also includes Clinical Placement.

An external staff member purposely employed by the University, to act as a facilitator between the University's WBT/PP Supervisor, the Host Employer's Supervisor and the student in the WBT/PP arrangement.

A Federation University staff member who is responsible for the coordination of students in WBT/PP arrangements within a Federation University approved program or course for Federation TAFE.

Plans that specify annual negotiated workload comprising:

• scheduled teaching hours;
• scheduled non-teaching hours; and
• negotiated unscheduled non-teaching hours.

Any injury, illness or disease arising out of or in the course of employment or, where applicable, employment is a significant contributing factor as defined by the WIRC Act 2013.

If a staff member has a work-related injury or illness, they may be able to receive compensation under WorkCover. To do this they must lodge a Workers Injury Claim Form and a valid Certificate of Capacity if compensation is being claimed for loss of income. These forms should be sent to the Universitys Injury Management Consultant at pc@federation.edu.au.

As defined by FWC:-

A worker is an individual who performs work in any capacity including but not limited to:

• an employee*;
• a contractor;
• a sub-contractor;
• an out-worker;
• an apprentice;
• a trainee;
• a student gaining work experience; and
• a volunteer.

* An employee includes full-time, part-time, sessional or casual staff who hold/held a contract of employment with the University at the time the alleged behaviours occurred.

An ordinary business day of the University (excluding weekends, public holidays or days on which the University is officially closed, e.g. Christmas close-down).

Means working alone in conditions where no other person is able to:

• detect effectively and promptly (e.g. by visual, electronic or other means) that the worker needs assistance; and
• proceed to the scene of the incident and provide direct and prompt assistance.

As defined in the Worker Screening Act 2020 (Vic) which states that the person to whom the notice has been issued has passed a working with children check.

As defined in the Worker Screening Act 2020 (Vic) which states that the person to whom the notice has been issued has not passed a WWC Check.

A card issued pursuant to the Worker Screening Regulations 2021 (Vic) which evidences that the holder has been given a WWC Clearance.

A legislative requirement and process of assessment as prescribed in the Worker Screening Act 2020 (Vic) and subsequent Regulations 2006.

A change that may affect the health or safety of University employees, and that relates to:

• a workplace under the management and control of the University;
• the plant, chemicals or other things used at such a workplace; or
• the conduct of the work performed at such a workplace.

Statutory authority set up by the Victorian Government to manage Victoria's workplace safety system and:

• help avoid workplace injuries occurring
• enforce Victoria's occupational health and safety laws
• provide reasonably priced workplace injury insurance for employers
• help injured workers back into the workforce
• manage the workers' compensation scheme by ensuring the prompt delivery of appropriate services and adopting prudent financial practices.

The University letter of offer to the student, containing the enrolment contract between the student and the University, which is agreed to by the student when they accept their offer.

The University Financial Year of a one year period ending 31 December.

A secondary school qualification or equivalent such as VCE, HSC or VCE VM.