This procedure describes the physical and administrative arrangements to be implemented within the University for the provision of adequate first aid services.
These arrangements, to be read in conjunction with the Incident and Emergency Management Procedure, aim to:
- comply with legal and community expectations regarding the duty of care owed to injured or sick people; and
- ensure University compliance with relevant requirements of Occupational Health and Safety legislation.
This procedure applies to all Institutes, Colleges, Directorates, and Centres of Federation University Australia.
- Occupational Health and Safety Act 2004 (Vic)
- Occupational Health and Safety Regulations 2017 (Vic)
- Compliance code: First aid in the workplace (Edition 1, November 2021) (Worksafe Victoria)
- Work Health and Safety Act 2011
- Work Health and Safety Regulation 2011
- First aid in the workplace code of practice 2021
- Compliance code: First aid in the workplace (November 2021)(Worksafe Queensland)
- Work Health and Safety Act 2011 (Qld)
- Work Health and Safety Regulation 2011 (Qld)
A complete list of definitions relevant to this procedure is contained within the Health and Safety Management Procedure.
A further list of definitions specifically relevant to this procedure is included below:
Term | Definition |
University First Aider |
An employee of the University who:
|
ACTIVITY | RESPONSIBILITY | STEPS | |
A. | Classifying each area within University premises and each University activity under your control | Supervisor/Manager |
Class "A": if staff, students or customers in the campus location or off-campus activity perform any of the following activities, or activities that present a similar risk of injury or illness, the campus location or off-campus activity is classified as "A":
Class "B": if staff, students or customers in the campus location or off-campus activity perform any of the following activities, or activities that present a similar risk of injury or illness, the campus location or off-campus activity is classified as "B":
Class "C": if staff, students or customers in a campus location or off-campus activity do not regularly perform any of the activities listed under Class "A" and Class "B", and do not regularly perform activities that present a similar risk of injury or illness, the campus location or off-campus activity is classified as "C". |
B. | Ensuring adequate numbers of University First Aiders are provided | Supervisor/Manager |
Class "A": one University First Aider readily available for 35 people present at any one time (staff, students and customers). Class "B": one University First Aider readily available for 50 people present at any one time (staff, students and customers). Class "C": one University First Aider readily available for 100 people present at any one time (staff, students and customers). Note 1: When determining the appropriate number of University First Aiders, consider:
|
C. . | Ensuring adequate numbers of first aid kits are provided | Supervisor/Manager |
Note 2: The contents of portable first aid kits provided for outdoor activities, excursions and other off-campus activities (e.g. field work) must be determined by the University First Aider(s) involved. |
Forms
- First Aid Order Form (PDF 199.1kb)
- First Aid Report (PDF 195.3kb)
- University First Aider Nomination Form (PDF 144.7kb)
- The Health and Safety Policy Committee is responsible for monitoring the implementation, outcomes and scheduled review of this procedure
- The Head – Health, Safety and Wellbeing is responsible for:
- maintaining the content of this procedure as delegated by the Health and Safety Policy Committee;
- developing, coordinating and delivering the training required by Supervisors, Managers and University First Aiders to fulfil the role assigned to them in this procedure;
- assisting Institutes/Directorates/Colleges/Centres in complying with this procedure; and
- maintaining the list of University First Aiders.
- Senior Managers are responsible for ensuring the requirements of this procedure are met within their Institute/Directorate/College/Centre. In particular, they are responsible for:
- ensuring adequate numbers of University First Aiders are appointed and maintained over time in their Area(s) in accordance with the method outlined above;
- communicating the names of the University First Aiders, a completed University First Aider Nomination Form and a copy of the current First Aid Certificate to the Head - Health, Safety and Wellbeing for inclusion in the list of University First Aiders (if already suitably qualified) or for training (if not);
- releasing the University First Aiders for training as coordinated by the Health, Safety and Wellbeing Department;
- paying for the cost of training their staff if applicable; and
- ensuring the local emergency instruction signage includes up to date first aider names.
- The Campus Nurse is responsible for the Hepatitis B information, prevention and vaccination program for University First Aiders on the Ballarat and Churchill campuses. At the Wimmera campuses, the Health and Safety Co-ordinating Team is responsible for the provision and coordination of a Hepatitis B information, prevention and vaccination program.
- University First Aiders are responsible for:
- complying with the relevant provisions of the Incident and Emergency Management Procedure;
- reporting to their Dean/Director, or to the Head - Health, Safety and Wellbeing, any condition that may prevent them from performing their first aider duties properly and safely;
- attending the training sessions organised for the maintenance and development of their first aid skills;
- regularly (e.g. monthly) checking the contents and condition of first aid kits in their area and ordering first aid stocks as required, using the First Aid Order Form;
- entering into a Hepatitis B prevention program which may, after proper information and consent, include vaccination; and
- providing documentary evidence of their first aid qualifications upon request.
The First Aid Services Procedure will be communicated throughout the University community in the form of:
- an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website;
- an email to current University First Aiders; and
- an email to the Chairs of Health and Safety Implementation Teams.
The First Aid Services Procedure will be implemented throughout the University via
- an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website;
- an email to current University First Aiders; and
- an email to the Chairs of Health and Safety Implementation Teams.
Document Title | Location | Responsible Officer | Minimum Retention Period |
First Aid Order Form | Health, Safety and Wellbeing Department | Head – Health, Safety and Wellbeing | Until administrative use concludes |
First Aid Report | University First Aid kits | University First Aiders | Destroy seven (7) years after last entry and administrative use is completed |
University First Aider Nomination Form | Health, Safety and Wellbeing Department | Head – Health, Safety and Wellbeing | Two (2) years after appointment lapses |