The purpose of this procedure is to establish processes to identify elite athletes, coaches and performers, and to mandate operational activities and responsibilities that are required as a member of the Australian Institute of Sport’s Elite Athlete Friendly University Network. This includes ensuring the provision of flexible study options and support to elite athletes, coaches and performers to help them to achieve academic retention and success without compromising the academic integrity of the unit or course of study.
This procedure applies to all students who have been identified as an elite athlete, coach or performer, enrolled in TAFE VET, undergraduate, Honours and postgraduate award courses offered by Federation University.
- Federation University Australia Act 2010
- The Tertiary Education Quality and StandardsAgency Act 2011 (TEQSA Act) – establishes TEQSA as an agency who regulate using the Higher Education Standards Framework (Threshold Standards)
A complete list of definitions relevant to this procedure is contained within the Student Access, Progression and Wellbeing Policy.
A further list of definitions specifically relevant to this procedure is included below:
Term | Definition |
Appointment | An appointment may be arrangement via face-to-face, video link or phone. |
Elite Athlete or Coach |
To be eligible as an elite athlete or coach you must be currently competing or coaching at a minimum level;
Each application is judged on its merits in consultation with the relevant sporting organisations, if you don't meet the above criteria but feel you are competing at an elite level then we encourage you to apply. |
Elite Performer |
A person who participates in significant state, national or international performances, productions, installations, competitions or events. For performers to access the supported elite performers friendly university program, they must demonstrate their endorsement by a State, National or International level performance organisation in one or more of the following fields:
If a performer cannot demonstrate their endorsement by State, National or International level performance organisations, they may submit a request to be considered an elite performer on the basis of having:
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Flexible study options |
In the context of the Elite Athlete Friendly University Program, flexible study options include: Assessment related needs:
Enrolment related needs:
Unit related needs:
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Nominated University Contact |
Each university in the Elite Athlete Friendly University program must appoint a specific staff contact person to support elite athletes and coaches within the University. The position provides the following support:
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ACTIVITY | RESPONSIBILITY | STEPS | |
A. | Complete an application form found through the University website | Athlete/coach student |
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B. | Submit a written application including reference to how the student meets the eligibility criteria to studentengagement@federation.edu.au | Performer student |
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C. | Assess the application and provide a decision. | Sport & Clubs Coordinator |
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D. | Providing competition/training related information | Athlete/coach/performer student |
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ACTIVITY | RESPONSIBILITY | STEPS | |
A. | Providing appropriate evidence | Athlete/coach/performer student |
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ACTIVITY | RESPONSIBILITY | STEPS | |
A. | Planning for flexible study arrangements |
Sport and Clubs Coordinator Academic staff (if required) Athlete/coach/performer student |
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B. | Negotiating flexible study arrangements |
Sport and Clubs Coordinator Academic staff Athlete/coach/performer student |
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ACTIVITY | RESPONSIBILITY | STEPS | |
A. | Implementing the negotiated flexible study arrangements |
Academic staff Examinations Team Leader |
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B. | Identifying issues or barriers |
Sport and Clubs Coordinator Academic staff Athlete/coach/performer/student |
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C. | Identifying eligible students within systems | Sport and Clubs Coordinator |
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- The ChiefLearner Experience Officer (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
- The Director, Retention, Innovation and Student Experience (as the Document Owner) is responsible for maintaining the content of this procedure as delegated by the Approval Authority.
The Elite Athlete Program Procedure will be communicated throughout the University via:
- an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Procedure;
- Learning and Teaching Committee
- School Meetings
- Academic Induction Program
- Elite Athlete Program brochure and dedicated webpage
- Student Senate Meeting
The Elite Athlete Program Procedure will be implemented throughout the University via:
- an Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Procedure;
- Information sessions
- Training sessions
- Moodle training