Document Currently Under Consultation
Current Status: Feedback Being Incorporated - with Sponsor 25 November 2025
This procedure mandates the use of Federation University-approved learning and teaching technologies.
It is imperative that staff only use University-approved and supported technology. Doing so enables the University to:
- Provide teaching staff with clarity regarding which learning and teaching technology to use when developing and delivering courses/units.
- Provide students with clarity regarding IT requirements and a consistent learning experience across all University courses/units.
- Provide teaching staff with access to training and technical support when developing and delivering teaching material.
- Ensure students have the required support and training on the use of learning and teaching technologies.
- Securely store teaching material and reuse/adapt where appropriate.
- Ensure that it meets regulatory requirements including recording student participation and storing assessments.
This procedure applies to all Federation University and partner provider staff who develop, contribute to and/or use learning content/resources for the delivery of Federation University courses.
This procedure does not apply to Federation University's corporate website content, Library resources nor partner providers’ websites or learning and teaching technology applications.
- Australian Skills Quality Authority ASQA Standards for Registered Training Organisations 2025
- Australian Qualifications Framework AQF
- Copyright Act 1968 (Cth)
- Dual sector VET Funding Contract 2021
- ???
- National Vocational Education and Training Regulator Act 2011
- The Higher Education Standards Framework (Threshold Standards) 2021
Definitions relevant to this procedure are contained within both the Learning and Teaching Guidelines and Records Management Procedure.
A further list of definitions specifically relevant to this procedure is included below:
| Term | Definition |
| Learning and teaching technology/ies | Online technology tools for creating, storing and distributing learning content, facilitating communication and/or providing feedback and assessment |
| ITS | Information Technology Services |
| Training & Content | Support Officers, Learning and Teaching are part of the Training and Content team in Fed Services |
| Fed Services | Shared services provided to the university community |
| Activity | Responsibility | Steps | |
| A | Using learning and teaching technologies | Teaching staff |
|
| Activity | Responsibility | Steps | |
| A. | Adding original learning content | Teaching staff |
|
| B. | Meeting copyright requirements for non-original learning content | Teaching staff |
|
| Activity | Responsibility | Steps | |
| A. | Using large learning resource files including video (more than 10MB) | Teaching staff |
|
| B. | Storing large files and video correctly | Teaching staff |
|
| Activity | Responsibility | Steps | |
| A. | Managing and archiving content |
ITS Training and Content |
|
| B. | Deleting content |
ITS Training and Content |
|
- Pro Vice-Chancellor, Learning and Teaching (as the Approval Authority) is responsible for monitoring the implementation, outcomes and scheduled review of this procedure.
- Deputy Pro Vice-Chancellor, Learning and Teaching (as the Document Owner) is responsible for maintaining the content of this procedure as delegated by the Approval Authority.
The Use of Learning and Teaching Technology Procedure will be communicated throughout the University community in the form of:
- An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Procedure.
- Learning and Teaching Committee
- Academic Induction Program
The Use of Learning and Teaching Technology Procedure will be implemented throughout the University via:
- Information Sessions
- FedNews Posts
- Fed Engage
- VPU TAFE Professional Development program
- TAFE Staff Ready online resource
| Title | Location | Responsible Officer | Minimum Retention Period |
| Learning content (excluding assessment material and tasks) | University approved Learning Management system LMS | ITS/Training and Content |
Higher Education -retain for 12 months after administrative use has concluded VET - retain for 7 years after administrative use has concluded |
| Assignments/Submissions | University approved LMS | ITS/Training and Content | Refer to the VET Assessment Procedure and the Higher Education Assessment (inclusive of FedTASKs) Procedure |
| Assessment tasks | University approved LMS | ITS/Training and Content | Refer to the VET Assessment Procedure and the Higher Education Assessment (inclusive of FedTASKs) Procedure |
| VET Assessment tools | University approved Records Management System | ITS/Training and Content | Refer to the VET Assessment Procedure |
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