Is an individual (natural person) or an ‘entity’ (including a body corporate, partnership, association, governmental or local governmental authority or agency).

The term Disallowed Person applies where the registered training organisation has been subject to any of the following actions for performance reasons:

Means the training products for which an RTO is registered to issue AQF certification documentation. It allows the RTO to:

a) both provide training delivery and assessment resulting in the issuance of AQF certification documentation by the RTO; or

b) provide assessment resulting in the issuance of AQF certification documentation by the RTO.

If the third party has answered yes to any of points 2, 3 or 4 above, the proposal should not proceed any further.  In accordance with the VET Funding Contract the University cannot contract with a person or entity which has had a VET funding contract terminated or had a regulatory decision or other restriction placed on it for performance reasons.

If the third party has answered yes to point 5 above the proposal should not proceed any further without the approval of the Deputy Vice-Chancellor (VET) and International Education Committee (International Delivery).

Obtain assurances from Directors or manager of the Third Party that all proposed trainers and assessors meet the requirements of the University's VET Teacher Qualifications and Competency Policy, which can be demonstrated and documented in the Trainer Skills Matrix. If a Trainer Skills Matrix exists for the qualification proposed, a copy of the TSM and supporting documentation should be obtained.

Again, if the third party is unable to provide satisfactory evidence regarding trainer and assessor qualifications the proposal should not proceed until such time as such evidence can be provided.

Create a formal proposal for third party delivery of training and assessment. This must include the following documents:

Create a formal proposal for third party delivery of training and assessment. This must include the following documents:

Director Skills and Education Delivery

Subcontracting of training and / or assessment must not be undertaken without written approval from HESG, which will only be granted through a process determined by HESG.

The above should also be completed and submitted where the proposed third party is:

The third party is to engage in assessment related to Recognition of Prior Learning (RPL) or Foundation Skills and the provider is not listed on the RPL Approved and/or Foundation Skills Approved List.

An agreement with a third party that delivers VET/VETDSS services on behalf of the University should document which partner is responsible for ensuring compliance with each of the requirements of the Standards and should be incorporated into the formal legal agreement as an appendix.

The checklist clearly documents who is responsible for developing, delivering or maintaining each of these resources, services, processes and records.

Draft written agreement, ensuring VET/VETDSS checklist is attached where applicable and arrange for signing by all parties in accordance with the Delegations - Contract, Financial, Staffing and Tender Policy.

Quality Assurance Services' Third Party Arrangements Fact Sheet summary should be referred to when completing the Partnership Checklist to ensure that all services being provided by the third party are compliant with regulatory requirements.

Copies of the written agreement should be provided to:

Ensure all students undertake a Pre-training Review, which includes LLN, to ascertain the most suitable qualification for that student to enrol in is based on the individual’s existing educational attainment, capabilities, aspirations and interests and with due consideration of the likely job outcomes from the development of new competencies and skills.

The University is prohibited from subcontracting out any aspect of the Pre-training Review for Victorian Government funded training; this must be undertaken by the University.

Ensure that the arrangement complies with all terms of the Agreement, legislative requirements and University policies and procedures (including Information Privacy Policy, Child Safe Policy and Procedure and all existing University Policies and Procedures governing VET Training & Assessment where applicable).

Where there are any changes to agreed services, advise students as soon as practicable, including in relation to any new third party arrangements or a change in ownership or changes to existing third party arrangements.

Quality Assurance Services' Third Party Arrangements Fact Sheet summary should be referred to when completing the Partnership Checklist to ensure that all services being provided by the third party are compliant with regulatory requirements.

Notify Quality Assurance Services within 14 days of the completion / cessation of any agreement of completions or terminations of agreements (Regardless of the circumstances) within 14 days (to allow notification to regulators within the required timeframe).

The Director Learner Experience and Excellence is responsible for completing and signing an annual statement of compliance, confirming that all aspects of the agreement and legislative compliance has been adhered to.

Any third-party arrangement entered into must include the terms that the University may immediately terminate an arrangement with a relevant subcontracted RTO if the subcontracted RTO’s VET Funding Contract is suspended or terminated.  The terms of the agreement must also include that any third-party assist, if requested, with a regulatory body’s audit or review of the University.