- Purpose
- Scope
- Legislative Context
- Definitions
- Supporting Documents
- Actions
- 1.Establishing Admission Requirements
- 2. Compiling Program Information For Publication
- 3. Applying For Entry Into A Program
- 4. Selecting Applicants
- 5. Maintaining Confidentiality of Application Materials
- 6. Making Offers Of Admission
- 7. Cancelling A Course
- 8.Accepting/Deferring/Declining An Offer
- 9. Refusing Admission
- 10. Reviewing Decisions and Appealing
- Responsibility
- Promulgation
- Implementation
- Records Management
This procedure supports and mandates the implementation of Federation University Australia’s Application to Enrolment Guidelines. It expands on the provisions outlined in the policy as they relate to Higher Education and provides guidance on the implementation and practical application of admission requirements.
This procedure applies to admission process:(selection and the making of offers) for domestic students in undergraduate and postgraduate (coursework) courses, at all Federation locations, (excluding partner locations).
This procedure does not apply to students seeking to apply for higher degrees by research (refer HDR Candidate Procedure); nor International students (refer SS1484 International Admissions Procedure); nor VET students (refer SS1858 VET Pre-Enrolment and Enrolment Procedure)
- Federation UniversityAct 2010
- The Higher EducationStandards Framework (Threshold Standards) 2021
-
Federation University Australia Statute 2021
- Part 5 - University Bodies
- Division 1 - Academic Board
- Part 6 - StudentAdmissions, Conduct and Exclusion
- Division 2 - Award programs
- Division 3 - Academic progress
- Part 8 - Award, Titles and Honorary Degrees
- Section 41 - Conferring of awards
- Section 43 - Testamur
- Section 52 - Withholding of results and exclusion
- Part 5 - University Bodies
-
Federation University Australia (Students) Regulation 2022
- Part 2 - Admission to become a Student
- Division 1 - Selection
- Division 3 - Enrolment
- Part 6 - Conferring of awards and ceremonies
- Part 2 - Admission to become a Student
- Australian Qualifications Framework AQF
- VTAC codes
A complete list of definitions relevant to this procedure is contained within the Application to Enrolment Guidelines
- Academic Governance Policy
- Application to Enrolment Guidelines
- Approval and Maintenance of Award Courses (Higher Education) Procedure
- Higher Education Enrolment Procedure
- Higher Education Academic Credit Transfer Procedure
- Higher Education Deferral or Leave from Studies Procedure
- Pre-Enrolment Appeal Procedure
- Higher Education Assessment (inclusive of FedTASKs) Procedure
- Withdrawal from All Studies Procedure Higher Education
- Higher Education Guide
Activity | Responsibility | Steps | |
A. | Applying age requirements | Coordinator Selection and Scholarships and Scholarships |
|
B. | Establishing course admission requirements | Academic Board |
|
C. | Notifying a change of course admission requirements | Director, Student Services and Registrar |
|
Director, Student Services and Registrar |
|
Activity | Responsibility | Steps | |
A. | Compiling official course information | Manager Registrar Services (through liaison with Fed Services, Admissions, Finance, Global & Marketing) |
|
B. | Publishing through Tertiary Admission Centres | Coordinator Selection and Scholarships |
|
Activity | Responsibility | Steps | |
A. | Applying through VTAC | Prospective students |
|
B. | Applying directly | Prospective students |
|
C. | Applying for packaged pathways | Prospective students |
|
D. | Applying for credit | Applicants |
|
Activity | Responsibility | Steps | |
A. | Appointing Selection Officers | Coordinator, Selection and Scholarships |
|
B. | Making selection decisions |
Selection Officers Course Coordinators Selection Officers Institute Selection Officers |
|
C. | Enrolling concurrently | Course Coordinator |
|
D. | Waiving age/course admission requirements | Director, Student Services and Registrar |
|
D. | Maintaining integrity of selection decisions | Coordinator Selection and Scholarships |
|
Activity | Responsibility | Steps | |
A. | Handling material(s) supplied | Course Coordinator/Selection Officers or delegate |
|
B. | Disposing of material(s) | Course Coordinator/Selection Officers or delegate |
|
Activity | Responsibility | Steps | |
A. | Making offers | Coordinator Selection and Scholarships |
|
B. | Offering packaged pathways | Coordinator Selection and Scholarships and Scholarships |
|
C. | Considering special entry – equitable access | Coordinator Selection and Scholarships and Scholarships |
|
C. | Deferring an enrolment | Selection Officers |
|
Activity | Responsibility | Steps | |
A. | Cancelling a course | Chief Learner Experience Officer |
|
B. | Notifying applicants of course cancellation | Admissions |
|
Activity | Responsibility | Steps | |
A. | Accepting/deferring/declining online | Applicant |
|
B. | Accepting in person | Applicant |
|
Activity | Responsibility | Steps | |
A. | Refusing admission | Coordinator, Selection & Scholarships |
|
B. | Granting admission to previously-excluded applicants | Coordinator, Selection & Scholarships |
|
Activity | Responsibility | Steps | |
A. | Lodging a request to review selection decision | Unsuccessful applicant |
|
- Chief Learner Experience Officer, as the Approval Authority, is responsible for monitoring the implementation, outcomes and scheduled review of this procedure
- Director, Student Services and Registrar, as Document Owner, is responsible for maintaining the content of this procedure.
The Higher Education Domestic Student Admission: Selection and Offers Procedure will be communicated throughout the University community in the form of:
An Announcement Notice via FedNews website and on the ‘Recently Approved Documents’ page on the ‘Policies, Procedures and Forms @ the University’ website to alert the University-wide community of the approved Procedure.
The Higher Education Domestic Student Admission: Selection and Offers Procedure will be implemented throughout the University via:
- Information Sessions; and/or
- Training Sessions for Professional Staff who undertake or oversee application to enrolment related processes.
Title | Location | Responsible Officer | Minimum Retention Period |
Admission standards and entry requirements for course/unit | School/the University's approved records management system | Course Coordinator |
Permanent All records must be retained and disposed of as per the records management procedure |
Criteria for selection eligibility | School/the University's approved records management system | Course Coordinator |
Permanent All records must be retained and disposed of as per the records management procedure |
Student applications | Student Administration or approved online business system | Coordinator Selection and Scholarships |
Destroy 1 year after final decision is made. All records must be retained and disposed of as per the records management procedure |
Application materials (if required to be kept) | Student Administration or approved online business system | Course Coordinator |
Destroy 1 year after final decision is made. All records must be retained and disposed of as per the records management procedure |
Letters of Offer | Student Administration or approved online business system | Coordinator Selection and Scholarships |
Destroy 1 year from date offer made All records must be retained and disposed of as per the records management procedure |