Verify that the program being offered has been

correctly entered on Campus

Solutions and is available for enrolment.

Program Manager

Director, Skills and Education Delivery

If there are issues with the currency of the program or details have not been correctly entered refer to the VET Program Approval and Maintenance Procedure LT1334.

If the program is transitioning, expired or ceased the Program Manager is required to complete the Request for Enrolment in

Transitioning Expired Qualifications Form to seek approval for any enrolments into these programs. The request must be initially approved by the Director, Skills and Education Delivery.  This form must then be forwarded to Quality Services via quality@federation.edu.au . Quality Assurance Services will review the request, passing their recommendation onto the Deputy Vice-Chancellor (VET) for final approval.  Quality Assurance Services will notify the Program Manager and PMC of the outcome.

Tuition fees must have been approved and published.

If teaching groups have not been

established, provide delivery details to Program Management and Compliance (PMC) via Group Data form logged in the Service Now PMC portal.

For information on how to apply refer to http://federation.edu.au/future-students/study-at-feduni/apply/domestic/how-to-apply/applying-directly-to-feduni/tafe-applications

Students may seek advice from Schools in completing the admission application.

Note: If using a manual enrolment form, the application form is part of the enrolment process. A separate application form is not required.

Direct & VTAC applications - Admissions Office

Epsilon applications - Epsilon Compliance Officer

The Program Selection Officer must be an approved RTO delegate. This is an employee of the RTO who has been formally delegated this function from the CEO or equivalent. Written evidence of such delegation must be recorded and retained.

An authorised RTO delegate is an approved delegate who has authorisation to sign and approve a manual enrolment form and complete the online eligibility. Approved RTO delegates only will be given access to Campus Solutions Maintain Applications.

Authorised Delegate Form

A list of authorised delegates is maintained by the Federation TAFE.

Managing diversity requirements should be taken into account.

Where training and/or assessment is provided to an eligible individual the individual must be physically present in the State of Victoria at ALL times at which they are undertaking the training and/or assessment.

Where an eligible individual is temporarily located interstate or overseas for a defined period as part of an industry or practical placement associated with their training, up to 50% of the total scheduled hours applying to the training and/or assessment in which the individual is enrolled may be delivered online during the period the individual is interstate or overseas.

All students must undergo Pre-Training Review and LNN testing prior to enrolment - refer to the VET Pre-Enrolment Procedure:

VET Pre-Enrolment Procedure

Selection should be undertaken based on the program selection criteria.

Eligibility Guidelines, evidence and enrolment requirements for government subsidised training can be found in the current Dual Sector VET Funding Contract Skills First Program. 

Information on government initiatives can be found in the current version of the ‘Guidelines About Eligibility – Skills First Program.  This provides information on government initiatives and programs where eligibility exemptions may be granted and the compliance obligations of the RTO.

The RTO is required to sight the original or a certified copy of the eligibility of evidence and retain a signed copy verifying sighting of the documentation in the student's file.

The RTO must inform the eligible individual how their enrolment will impact their access to further government subsidised training.

The RTO is required to sight and retain a copy of evidence that the student has, as part of the program’s accreditation, met any particular entry requirement for that program.

If the RTO has sighted and retained evidence of a students citizenship and where relevant their age, it may use this evidence for any subsequent enrolments for that student, with only that RTO provided that:

The RTO must inform the eligible individual how their enrolment will impact their access to further government subsidised training.

All individuals undertaking nationally recognised training delivered by a registered training organisation need to provide their USI before enrolment.

This is the individual's education identifier for life.  It also creates an online record of the individuals training attainments in Australia

A USI is required in order to receive Commonwealth financial assistance ie. VET Student Loan as well as to obtain the qualification or statement of attainment.

Individuals can create their own USI and find out more information at www.usi.gov.au

If an individual does not have a USI they can give their consent to the University to apply for it on their behalf by completing the Unique Student Identifier (USI) Consent Form

If you wish to express a genuine personal objection to being assigned a USI, complete the Commonwealth Statutory Declaration form which requires you to outline your genuine personal objection and demonstrate that you are aware of the potential consequences of not being assigned a USI.

You must include all the information required in the Statutory Declaration, which you must sign before an authorised witness before sending to the Student Identifiers Registrar. You should note that if you do not provide all the information required in the Statutory Declaration form, you will be asked to submit a new complete form.

Students with exemptions are not eligible for Commonwealth Financial Assistance.

The full privacy policy, at www.usi.gov.au/documents/privacy-policy outlines the way in which the Student Identifiers Registrar will manage your personal information, including information on accessing or correcting your information.

See more about USI exemptions here. 

All students must be provided with a statement of fees prior to enrolling.

Please contact Student Finance in regard to the Statement of Fees template.

The evidence of eligibility and student declaration must be completed in conjunction with the student by an authorised delegate of the University.

The approved RTO delegate.  This is an employee of the RTO who has been formally delegated this function from the CEO or equivalent and written evidence of such delegation is available at audit.

A list of authorised delegates is maintained by the Federation TAFE.

Ensure eligibility evidence and declarations are provided and completed by both RTO delegate and student prior to commencement of training.

Students must commence training prior to the 31^st of December in the enrolment year to receive funding.

The training plan unit enrolment form and unit outline make up the training plan.

This must be signed by both the student and if applicable an employer of a student participating in workplace based training and the RTO delegate and filed with the student file in the Federation TAFE within 4 weeks of the commencement of training or 90 days for apprentices.

A signed copy must be provided to the student.

All students under the age of 18 must have their enrolment countersigned by a parent/guardian.  This also applies to apprentices and trainees.

Under 18 parent/guardian consent form

To receive an exemption from school attendance, an individual must participate in training on a full-time basis or participate in a combination of training and employment.

Prior to enrolling a student who will be under 17 years of age at the time their training commences, the RTO must sight and retain evidence the student has been granted an exemption from attendance as follows

a) If the student has completed Year 10 the RTO must sight and retain a copy of the signed and completed endorsement page from the ‘Exemption From School Application’ form OR correspondence or a certificate signed by the School Principal or a Department Regional Director

b) if the student has not completed year 10 the RTO must sight and retain a copy of correspondence or a certificate signed by the Department Regional Director

c) is not currently, or has never been, enrolled in a Victorian School (for example, students enrolled in home schooling, or students who have moved to Victoria from interstate or overseas) the RTO must sight and retain correspondence or a certificate signed by the Department Regional Director. 

For a) b) and c) the RTO must ensure it identifies the RTO and the training to be undertaken OR identifies the relevant employer if the student is to undertake an apprenticeship/traineeship.

Note:  If the student stops attending training and is at the time still under 17 the RTO should notify the relevant Regional Office of the Department to inform them the individual is no longer attending training.

Students can enter their current concession card details in their online application or present a physical copy to Federation University staff member.  The University will allow a grace period of up to 60 days to enable the student to present a valid concession card, dated on or before the commencement of training.

The original card must be sighted and a declaration retained on the students file in Student HQ indicating the date it was sighted.

The declaration must show:

The RTO must check a student’s entitlement for a fee concession as part of enrolment and PRIOR to the commencement of training

If a manual enrolment, ensure all eligibility evidence has been provided and declaration has been signed and dated prior to the commencement of training by both the student and RTO delegate.

Complete the Material Fee Form - selecting relevant material fees for the student.

The eCAF (electronic CAF) is generated by the Commonwealth Government eCAF website.  Eligible individuals are advised by email when their online application is ready for completion and submission.  The email is sent from the eCAF website and needs to be completed within the required timeframe and prior to the census date.

The following information and documents must be collected and verified in relation to a student applying for a VET Student Loan:

Individuals who have deferred their fees to a VET Student Loan will be advised by email to login into the eCAF system to complete a short survey to indicate their study intent and to confirm their continued engagement and participation in their program.  Failure to comply may affect the individual's ability to continue to defer their fees.  This is referred to as 'VET Student Loans engagement and progression'.

The RTO is to ensure students enrolling in a replacement course with the provider: