University governance document

Web Print Version: For official purposes please print the PDF version.

Document Type: Forms

- Academic and Research Leadership and Appointment Procedure PC2060 [Domain]
  - Position description template - ACDA (DOTX 267.4kb)
  - Position description template - ACDB (DOTX 267.8kb)
  - Position description template - ACDC (DOTX 270.4kb)
  - Position description template - ACDD (DOTX 270.3kb)
  - Position description template - ACDE (DOTX 271.2kb)
  - Position description template - HEW positions (DOTX 263.4kb)
  - Position description template - TAFE teacher (DOTX 269.8kb)
  - Relocation Agreement/Reimbursement of Relocation Expenses (DOCX 178.6kb)
  - Statement of duties - Course Coordinator (DOCX 169.4kb)
  - Statement of duties - Unit Coordinator (DOCX 168.0kb)
- Academic Integrity Procedure AG1944 [Domain]
  - Academic Integrity Officer - Roles & Responsibilities (PDF 255.6kb)
  - Academic Misconduct Determination Guidelines (PDF 269.3kb)
  - Artificial Intelligence Guidelines (DOCX 192.5kb)
- Academic Level D and Level E Recruitment and Appointment Procedure PC2055 [Domain]
  - Position description template - ACDA (DOTX 267.4kb)
  - Position description template - ACDB (DOTX 267.8kb)
  - Position description template - ACDC (DOTX 270.4kb)
  - Position description template - ACDD (DOTX 270.3kb)
  - Position description template - ACDE (DOTX 271.2kb)
  - Position description template - HEW positions (DOTX 263.4kb)
  - Position description template - TAFE teacher (DOTX 269.8kb)
  - Relocation Agreement/Reimbursement of Relocation Expenses (DOCX 178.6kb)
  - Relocation Allowance Guidelines (DOCX 108.9kb)
  - Request for employer nomination (DOCX 251.8kb)
  - Statement of duties - Course Coordinator (DOCX 169.4kb)
  - Statement of duties - Unit Coordinator (DOCX 168.0kb)
- Academic Promotion (Higher Education) Procedure PC957 [Domain]
  - Academic Promotion Application Template (DOCX 213.8kb)
  - Academic Promotions Criteria Framework (PDF 1171.2kb)
  - CV Template (DOCX 182.6kb)
  - Teaching Expectations for Academic Staff (PDF 287.6kb)
- Affiliate Institutes Guidelines CG1308 [Domain]
  - Request for Legal Services Form (DOCX 227.0kb)
- After-Hours Work/Study Procedure CG1899 [Domain]
  - HIRAC Report (DOCX 154.0kb)
- Agent Appointment, Monitoring and Termination Procedure CG1440 [Domain]
  - Agent Application Form (PDF 236.0kb)
  - Agent Audit Complete Form (PDF 269.6kb)
  - Agent Reference Check Form (PDF 250.1kb)
- Appeals to the University Appeals Committee Procedure CG1840 [Domain]
  - Appeals to the University Appeals Committee Form (PDF 491.1kb)
- Appointment and Assessment of Partner Teaching Staff Procedure CG1541 [Domain]
  - Higher Education Academic Teaching Requirements Equivalency Form (DOCX 164.8kb)
  - Partner Lecturer Approval Checklist (DOCX 345.4kb)
  - Sample Checklist for Partner Teaching Staff Recruitment (DOCX 233.5kb)
  - Sample Interview Questions for Partner Provider Teaching Staff (DOCX 232.9kb)
- Approval and Maintenance of Award Courses (Higher Education) Procedure AG1252 [Domain]
  - Course Discontinuation Form (DOCX 151.5kb)
  - Course Modification Form (DOCX 185.3kb)
  - Curriculum Approval Form (DOCX 299.9kb)
  - Federation University Post-Nominals Index (XLSX 19.3kb) (XLSX 19.3kb)
  - ICP and Business Case Form (DOCX 131.6kb)
  - New, Discontinued and Reactivated Units Form (Higher Education) (DOCX 176.2kb)
  - Rebadging of Awards Form (DOCX 202.6kb)
  - Supplementary Guidelines Learning Outcomes and Assessment (DOCX 480.9kb)
  - Unit Description Higher Education Form (DOCX 212.5kb)
  - Unit Outline form (DOCX 212.1kb)
  - Unit Outline Guidelines (DOCX 179.1kb)
- Australian Apprenticeship Traineeship Delivery (VET) Procedure AG1340 [Domain]
  - Absence and Non Compliance Notification (VET) (PDF 48.1kb)
  - Apprentice change of EPSILON details form (PDF 130.0kb)
  - Apprentice Notification of Non Completion (PDF 125.6kb)
  - Apprentice Trainee File note (VET) (PDF 45.8kb)
  - Student Contact Record (VET) (PDF 178.7kb)
  - Training Withdrawal Log (VET) (PDF 49.5kb)
- Authorship Procedure RS1957 [Domain]
  - Authorship agreement template (DOCX 165.1kb)
- Casual and Sessional Appointment Procedure PC2057 [Domain]
  - Position description template - ACDA (DOTX 267.4kb)
  - Position description template - ACDB (DOTX 267.8kb)
  - Position description template - ACDC (DOTX 270.4kb)
  - Position description template - ACDD (DOTX 270.3kb)
  - Position description template - ACDE (DOTX 271.2kb)
  - Position description template - HEW positions (DOTX 263.4kb)
  - Position description template - TAFE teacher (DOTX 269.8kb)
  - Statement of duties - Course Coordinator (DOCX 169.4kb)
  - Statement of duties - Unit Coordinator (DOCX 168.0kb)
- Child Safe Procedure CG1886 [Domain]
  - HIRAC Child Safety (PDF 230.5kb)
- Continuing and Fixed-Term Recruitment and Appointment Procedure PC2054 [Domain]
  - Position description template - ACDA (DOTX 267.4kb)
  - Position description template - ACDB (DOTX 267.8kb)
  - Position description template - ACDC (DOTX 270.4kb)
  - Position description template - ACDD (DOTX 270.3kb)
  - Position description template - ACDE (DOTX 271.2kb)
  - Position description template - HEW positions (DOTX 263.4kb)
  - Position description template - TAFE teacher (DOTX 269.8kb)
  - Relocation Agreement/Reimbursement of Relocation Expenses (DOCX 178.6kb)
  - Relocation Allowance Guidelines (DOCX 108.9kb)
  - Request for employer nomination (DOCX 251.8kb)
  - Statement of duties - Course Coordinator (DOCX 169.4kb)
  - Statement of duties - Unit Coordinator (DOCX 168.0kb)
- Copyright and Takedown Procedure CG1509 [Domain]
  - Copyright Infringement Notification Form (DOCX 196.5kb)
- CRICOS Registration of Higher Education and VET Programs Procedure AG878 [Domain]
  - CRICOS_Timetable_Summary_Form (DOCX 249.7kb)
  - Higher Education Course - CRICOS Application, Amendment or Discontinuation form (DOCX 211.3kb)
  - VET Request for CRICOS Registration Form (DOCX 168.1kb)
- Deceased Student Procedure ST2021 [Domain]
  - Deceased Student Procedure Checklist (DOCX 105.4kb)
- Direct Appointment Procedure PC2059 [Domain]
  - Direct Appointment Selection Report (DOCX 82.6kb)
  - Position description template - ACDA (DOTX 267.4kb)
  - Position description template - ACDB (DOTX 267.8kb)
  - Position description template - ACDC (DOTX 270.4kb)
  - Position description template - ACDD (DOTX 270.3kb)
  - Position description template - ACDE (DOTX 271.2kb)
  - Position description template - HEW positions (DOTX 263.4kb)
  - Position description template - TAFE teacher (DOTX 269.8kb)
  - Relocation Agreement/Reimbursement of Relocation Expenses (DOCX 178.6kb)
  - Relocation Allowance Guidelines (DOCX 108.9kb)
  - Statement of duties - Course Coordinator (DOCX 169.4kb)
  - Statement of duties - Unit Coordinator (DOCX 168.0kb)
- Disclosing and Exploiting Intellectual Property Procedure RS2027 [Domain]
  - Notification of IP Development (DOTX 189.0kb)
  - Notification of Pre-Existing IP (DOTX 182.2kb)
- Evidence of Student Participation / Engagement (VET) Procedure AG1259 [Domain]
  - Evidence of Participation Audit Checklist (XLSX 102.2kb)
  - Flexible Delivery Participation Record - Entire Class - Multiple Units (DOCX 609.1kb)
  - Flexible Delivery Participation Record - Entire Class - Single Unit (DOCX 606.5kb)
  - Flexible Delivery Participation Record - Individual Student (DOCX 607.5kb)
- Federation University Australia Foundation Revenue Collection Procedure GC1914 [Domain]
  - Revenue Collection Reconciliation Discrepancy Report (DOCX 231.5kb)
- Finance Forms OG1723 [Domain]
  - 100 Point Check (PDF 100.8kb)
  - Accounts Receivable Request (PDF 135.8kb)
  - Acquittal Audit Requirements (DOCX 222.5kb)
  - Approved Collector of Revenue Nomination Authorisation (DOCX 209.8kb)
  - Asset Acquisition Form (DOC 254.5kb)
  - Asset Disposal/Transfer Form (DOC 255.0kb)
  - Bank Draft Requisition Request (XLSX 49.1kb)
  - Batteries & Windscreens (PDF 133.9kb)
  - Credit card Refund Requisition (XLS 70.5kb)
  - Domestic Travel / Online Conference Application (PDF 170.3kb)
  - Driver Safety Tips (PDF 151.1kb)
  - EFT Request (PDF 385.3kb)
  - FBT Expense Payment Benefit Declaration (DOC 244.5kb)
  - FBT Otherwise Deductible Rule and Declarations (DOCX 222.2kb)
  - Financial Delegation Application (PDF 163.9kb)
  - Gratuities Register (DOC 179.8kb)
  - International Travel Application (PDF 280.4kb)
  - International Wire Transfer Request (PDF 344.8kb)
  - Kmart Tyre & Auto (PDF 187.7kb)
  - Marshall Batteries (PDF 173.2kb)
  - Memo to Request to obtain Legal Advice (DOC 235.2kb)
  - New Vendor Change Details Request (PDF 261.2kb)
  - Novus Auto Glass (PDF 187.2kb)
  - Portable & Attractive Items Register (XLSX 69.5kb)
  - Private Vehicle Use Approval Request (PDF 179.3kb)
  - Procurement of Goods and Services Process Checklist (DOCX 172.1kb)
  - Purchase Card Application Form (PDF 34.9kb)
  - Purchase Request for Requisition Instructions and Form (DOC 424.5kb)
  - Refund Application - Domestic Student (PDF 970.1kb)
  - Refund Application - International Student (PDF 340.5kb)
  - Refund Calculation Statement - International Student (PDF 2124.5kb)
  - Register of Assets on Loan (XLSX 38.5kb)
  - Request for Journal (PDF 161.1kb)
  - Revenue Collection Reconciliation Discrepancy Report (DOCX 231.5kb)
  - Roadside Assistance RACV (PDF 177.9kb)
  - Service & Maintenance (PDF 169.8kb)
  - Travel Calculator & Diary (XLSX 142.1kb)
  - Tyres (PDF 147.4kb)
  - Use of Gift Vouchers (DOCX 224.3kb)
  - Vendor Terms & Conditions (PDF 308.0kb)
- Finance Governance Procedural Manual - Procurement of Goods & Services, Corporate Purchasing Card, Travel, and Motor Vehicles OG2080 [Domain]
  - Domestic Travel Online Conference Application (PDF 170.3kb)
  - International Travel Application (PDF 280.4kb)
  - myFinance Goods and Services Receipting Flowchart (PDF 31.1kb)
  - myFinance SWL Purchase Requisition System Flowchart (PDF 129.0kb)
  - New Vendor Change Details Request (PDF 261.2kb)
  - Private Vehicle Use Approval Request (PDF 179.3kb)
  - Purchase Requisition Flowchart (PDF 98.7kb)
  - Purchasing and Accounts Payable Process (PDF 646.7kb)
  - Travel Calculator & Diary (XLSX 142.1kb)
  - Vehicle Hire Reference Guide (PDF 340.2kb)
- First Aid Services Procedure CG1869 [Domain]
  - First Aid Order Form (PDF 199.1kb)
  - First Aid Report (PDF 195.3kb)
  - University First Aider Nomination Form (PDF 144.7kb)
- Flexible Work Policy PC1495 [Domain]
  - Flexible Work Agreement request (DOCX 149.6kb)
  - Remote working checklist (DOCX 154.2kb)
- Flexible Work Procedure PC1497 [Domain]
  - Flexible Work Agreement request (DOCX 149.6kb)
  - Remote working checklist (DOCX 154.2kb)
- Foreign Arrangements Notification Procedure CG2052 [Domain]
  - Foreign Arrangements Notification Checklist (DOCX 360.5kb)
  - Foreign Arrangements Portal Submission Form (DOCX 194.5kb)
- Foreign Influence Transparency Scheme Procedure RS2067 [Domain]
  - Foreign Arrangement Scheme Notification Checklist (DOCX 360.5kb)
- Foreign Interactions Procedure CG2066 [Domain]
  - Foreign Arrangements Notification Checklist (DOCX 360.5kb)
- Gap Training and Assessment Procedure AG1901 [Domain]
  - Gap Student Enrolment Plan (XLSX 60.9kb)
  - Gap Training Mapping Template (XLSX 59.9kb)
- Gifts, Benefits, Hospitality, Food and Beverages Procedure CG1839 [Domain]
  - Gift Register Form (DOCX 34.8kb)
- Hazard Identification, Risk Assessment and Control Procedure CG1863 [Domain]
  - HIRAC Child Safety (PDF 230.5kb)
  - HIRAC for Children in University Locations/Activities (PDF 221.0kb)
  - HIRAC for Manual Handling Tasks (PDF 259.1kb)
  - HIRAC for Prevention of Workplace Bullying (PDF 210.9kb)
  - HIRAC Report (DOCX 154.0kb)
  - New Plant or Chemical Checklist (PDF 242.0kb)
  - Office Inspection Report (DOCX 155.6kb)
  - Quarterly Summary Health and Safety Report (DOCX 159.1kb)
  - Register for Testing and Tagging of Portable Electrical Equipment (XLSX 28.0kb)
- Health and Safety Consultation and Issue Resolution Procedure CG1862 [Domain]
  - HIRAC Report (DOCX 154.0kb)
  - Issue Resolution Flowchart (PDF 839.6kb)
- Health and Safety Management Procedure CG1721 [Domain]
  - Quarterly Summary Health and Safety Report (DOCX 159.1kb)
  - Schedule of Health and Safety Management Activities (PDF 276.6kb)
- Health, Safety and Wellbeing Forms CG1722 [Domain]
  - Application for Non-Student/Non-Staff Member to Attend an Excursion (PDF 228.0kb)
  - Application to Conduct an Excursion (PDF 214.7kb)
  - Bomb Threat Checklist (PDF 178.1kb)
  - Evacuation Report (PDF 178.5kb)
  - Excavation Permit (PDF 200.0kb)
  - First Aid Order Form (PDF 199.1kb)
  - First Aid Report (PDF 195.3kb)
  - HIRAC for Children in University Locations/Activities (PDF 221.0kb)
  - HIRAC for Manual Handling Tasks (PDF 259.1kb)
  - HIRAC for Prevention of Workplace Bullying (PDF 210.9kb)
  - HIRAC for Work at Height in University Locations/Activities (PDF 219.6kb)
  - HIRAC Report (DOCX 154.0kb)
  - Hot Work Permit (DOCX 164.3kb)
  - Issue Resolution Flowchart (pdf, 102kb) (PDF 839.6kb)
  - List of Excursion Participants (PDF 193.9kb)
  - Local Emergency Instructions Template (DOCX 48.3kb)
  - Lock and Tag Register (PDF 129.4kb)
  - New Plant or Chemical Checklist (PDF 242.0kb)
  - Quarterly Summary Health and Safety Report (for Schools and Directorates) (docx, 234kb) (DOCX 159.1kb)
  - Register for Testing and Tagging of Portable Electrical Equipment (xlsx, 14kb) (XLSX 28.0kb)
  - Request to Use Own Transport to Excursion (DOCX 141.9kb)
  - Safe Work Method Statement for Contractors (DOCX 180.4kb)
  - Safe Work Method Statement for Staff and Students (DOCX 180.2kb)
  - Schedule of Health and Safety Management Activities (PDF 276.6kb)
  - Student Excursion Health Report and Consent Form Over 18 Years (PDF 238.2kb)
  - Student Excursion Health Report and Consent Form Under 18 Years (PDF 255.1kb)
  - Summary Table of Health and Safety Planning, Meeting and Reporting Activities (for Portfolios) (xlsx (XLSX 23.1kb)
  - University First Aider Nomination Form (PDF 144.7kb)
  - Work at Height Permit (DOCX 167.6kb)
- Higher Education Academic Credit Transfer Procedure AG2031 [Domain]
  - Application for Cross Institutional Study (Outbound) (PDF 225.7kb)
  - Articulation Agreement Proposal Form (DOCX 179.6kb)
- Higher Education Academic Teaching Requirements Procedure CG1999 [Domain]
  - Higher Education Academic Teaching Requirements Equivalency Form (DOCX 164.8kb)
- Higher Education Assessment (inclusive of FedTASKs) Procedure AG1254 [Domain]
  - Course Coordinator's Ratification Report (PDF 1293.2kb)
  - Moderation of Assessment Manual (PDF 458.0kb)
  - Supplementary Guidelines (Learning Outcomes and Assessment) (DOCX 480.5kb)
  - Supplementary Guidelines (Student Workload Guide) (DOCX 259.1kb)
- Higher Education Awards (by Coursework) Procedure CG2015 [Domain]
  - Personal Details Amendment Form HE (PDF 342.2kb)
- Higher Education Domestic Student Refund Procedure OG1329 [Domain]
  - Refund Application - Domestic Student (PDF 970.1kb)
  - Remission of debt form (PDF 230.5kb)
- Higher Education Examinations Procedure AG1940 [Domain]
  - Guidelines for End of Semester Assessment (DOCX 162.4kb)
- Higher Education International Student Refund Procedure OG885 [Domain]
  - Refund Application - International Student (PDF 340.5kb)
  - Refund Calculation Statement (PDF 2124.5kb)
- Higher Education Recognition of Prior Learning Procedure AG2081 [Domain]
  - Higher Education Template for assessing evidence (DOCX 167.5kb)
- Higher Education Special Consideration Procedure ST1967 [Domain]
  - Discretionary Extension Form (PDF 736.6kb)
  - Health Care Professional Certification Form (PDF 807.1kb)
  - Higher Education Special Consideration - Deferred Examination Application Form (PDF 819.4kb)
  - Higher Education Special Consideration - General Application Form (PDF 815.4kb)
- Higher Education Work Integrated Learning (WIL) Placement Requirements Procedure AG1907 [Domain]
  - Consent Form to Hold and Release Student Information (PDF 65.3kb)
  - Organisation Placement Agreement (PDF 104.1kb)
  - Overseas Placement Agreement (DOCX 254.3kb)
  - Single Placement Agreement (PDF 113.8kb)
  - Student Placement Agreement (PDF 84.0kb)
- Incident and Emergency Management Procedure CG1867 [Domain]
  - Bomb Threat Checklist (PDF 178.1kb)
  - First Aid Report (PDF 195.3kb)
  - Local Emergency Instructions Template (DOCX 48.3kb)
- Induction Procedure PC961 [Domain]
  - Local induction checklist (DOCX 93.1kb)
  - New starter guide (DOCX 85.0kb)
- Injury Management Procedure PC1462 [Domain]
  - Workers Injury Claim Form (PDF 142.7kb)
- Leave Without Pay Procedure PC1609 [Domain]
  - Employee Leave Form (DOCX 156.7kb)
- Lock Out Tag Out of Plant Procedure CG1865 [Domain]
  - Lock and Tag Register (PDF 129.4kb)
  - Safe Work Method Statement for Contractors (DOCX 180.4kb)
  - Safe Work Method Statement for Staff and Students (DOCX 180.2kb)
- Managing Conflicts of Interest Procedure CG1060 [Domain]
  - Conflict of Interest Disclosure and Management Form for Staff Members (DOCX 163.0kb)
- Material Change Procedure CG1727 [Domain]
  - Notification of Potential Material Change (DOCX 174.3kb)
- Monitoring Course/Qualification Progression Procedure AG879 [Domain]
  - Show Cause - Exclusion (Campus) Letter (DOCX 22.2kb)
- Outside Studies Program (Higher Education) Procedure PC1536 [Domain]
  - Outside Studies Program Application Form (DOCX 156.7kb)
  - Outside Studies Program Salary Packaging Agreement (DOCX 158.1kb)
- Partner Provider Agent Appointment, Monitoring and Termination Procedure CG888 [Domain]
  - Agent Audit Form (PDF 269.6kb)
- People and Culture Forms OG1548 [Domain]
  - A&TSI request form (DOCX 125.2kb)
  - Choice of Superannuation Fund Standard Choice Form (PDF 4960.1kb)
  - Choice of Superannuation Fund Standard Choice Form (if nominating Aware Super) (PDF 270.3kb)
  - Employee Assistance Program (EAP) feedback sheet (DOCX 125.1kb)
  - Employee Leave Form (DOCX 156.8kb)
  - Flexible Work Agreement request (DOCX 149.6kb)
  - HEW Position Classification Questionnaire (DOCX 103.8kb)
  - HEW Position Classification Questionnaire - Example (PDF 190.0kb)
  - Hours Calculator - for General Staff on Annualised Hours (XLSX 403.1kb)
  - Local induction checklist (DOCX 93.1kb)
  - New starter guide (DOCX 85.0kb)
  - Outside Studies Program Application Form (DOCX 156.7kb)
  - Outside Studies Program Salary Packaging Agreement (DOCX 158.1kb)
  - Part-time General Staff Claim Time Sheet - automatic calculator (XLSX 248.2kb)
  - Position Description Template (use for Reclassifications only) (DOCX 264.8kb)
  - Position description template - ACDA (DOTX 267.4kb)
  - Position description template - ACDB (DOTX 267.8kb)
  - Position description template - ACDC (DOTX 270.4kb)
  - Position description template - ACDD (DOTX 270.3kb)
  - Position description template - ACDE (DOTX 271.2kb)
  - Position description template - HEW positions (DOTX 263.4kb)
  - Position description template - TAFE teacher (DOTX 269.8kb)
  - Pre-existing Injury or Disease Form (DOCX 82.5kb)
  - Relocation Agreement/Reimbursement of Relocation Expenses (DOCX 178.6kb)
  - Remote working checklist (DOCX 154.2kb)
  - Request for Employer Nomination (DOCX 152.1kb)
  - Staff Grievance Lodgement Form (DOCX 87.1kb)
  - Statement of duties - Course Coordinator (DOCX 169.4kb)
  - Statement of duties - Unit Coordinator (DOCX 168.0kb)
  - Superannuation Member and Voluntary Contributions Form (DOCX 55.9kb)
  - Time claims - all staff (DOTX 185.6kb)
  - VET Teacher Work Plan (XLSX 1111.9kb)
  - VSO Guidelines: Working at a TAFE Institute or With TAFE Students (PDF 2911.4kb)
- Policy Governance Framework Procedure CG1978 [Domain]
  - Feedback Template (XLSX 18.1kb)
  - Governance Document Request Form (PDF 1049.5kb)
  - Operations Manual Template (DOCX 961.1kb)
  - Policy and Procedure Checklist (DOCX 45.4kb)
  - Procedure Template (DOCX 186.4kb)
  - Work Instructions Template (DOCX 28.5kb)
- Professional Development Procedure PC1041 [Domain]
  - Professional Development Application Form Higher Education and Professional Staff (DOCX 205.1kb)
  - Professional Development Application Form VET (DOCX 954.8kb)
- Project Management Framework Procedure OG1614 [Domain]
  - 03. Business Case Template (DOTX 227.5kb)
  - 04. Project Proposal Template (DOTX 232.3kb)
  - 05. Project Charter Template (DOTX 222.7kb)
  - 06. Stakeholder Register (DOTX 230.4kb)
  - 07. Steering Committee Terms of Reference Template (DOTX 228.8kb)
  - 08. Communications Plan Template (DOTX 239.2kb)
  - 09. Quality Management Plan Template (DOTX 241.8kb)
  - 10. Risk Management Plan Template (DOTX 236.6kb)
  - 11. Risk Register Template (XLSX 356.8kb)
  - 12. MS Project Template (MPP 512.0kb)
  - 13. Project Management Plan Template (DOTX 235.2kb)
  - 14. Change Request Template (DOTX 229.7kb)
  - 15. Issue Action Log Template (XLSX 353.5kb)
  - 16. Status Report Template (DOTX 256.3kb)
  - 17. Project Review Template (DOTX 256.6kb)
  - 18. Post Implementation Review Template (DOTX 254.0kb)
- Records Management Procedure OG1697 [Domain]
  - Central Records - How to Lodge Archives Boxes (DOCX 176.5kb)
  - Central Records Archives Consignment form (XLSX 31.6kb)
  - Central Records Disposal Authorisation Form (XLSX 31.9kb)
  - Central Records Disposal Checklist for Partner Providers (DOCX 164.8kb)
  - Central Records naming conventions (DOCX 164.6kb)
- Research Data Management Procedure RS1836 [Domain]
  - Research Data Storage Options Chart (PDF 107.4kb)
  - Research Data Storage Options Flowchart (PDF 55.1kb)
- Research Forms RS1884 [Domain]
  - Application for Leave from Studies (PDF 338.7kb)
  - Change of Supervisor Form (DOCX 737.8kb)
  - Completion Plan (DOCX 129.1kb)
  - Confidential Referee Report (DOCX 72.1kb)
  - Confirmation of Candidature Guide 2023 (PDF 321.4kb)
  - Corrections Template (DOCX 160.1kb)
  - Extension Request Form (DOCX 64.0kb)
  - HDR Absentee Leave Form (DOCX 76.1kb)
  - HDR Application Form - School Section (DOCX 78.7kb)
  - HDR Application Form - Supervisor Section (DOCX 95.6kb)
  - HDR Candidate Leave Form (DOCX 71.1kb)
  - HDR Candidate Supervisor Agreement Form (DOCX 77.8kb)
  - Intention to Confirm Candidature Notification (DOCX 81.7kb)
  - Intention to Submit Form (DOCX 75.2kb)
  - Panel Report Confirmation of Candidature (DOCX 79.2kb)
  - Recommendation of Examiners Form (DOCX 87.5kb)
  - Release of Thesis Form (DOCX 84.0kb)
  - Request to Defer Confirmation of Candidature Milestone (DOCX 78.4kb)
  - Thesis Summaries Template (DOCX 64.0kb)
- Review of Established Sealed Award Courses (Higher Education) Procedure AG1281 [Domain]
  - Course Review - Data Sources Input Summary (DOCX 238.6kb)
  - Course Review Flowchart - Updated (DOCX 251.8kb)
  - Course Review Panel Report Template (DOCX 346.6kb)
  - Self Review Report Template (DOCX 393.7kb)
- Reviewing and Monitoring TAFE Procedure AG953 [Domain]
  - Performance Panel Guidelines (PDF 207.5kb)
  - Performance Panel Template (PDF 204.1kb)
- Revocation of Awards Procedure AG1603 [Domain]
  - Memo - Revocation & Reissue of Award (DOCX 60.3kb)
  - Memo - Revocation of Award (DOCX 58.9kb)
- Risk Management Framework Procedure CG2029 [Domain]
  - Risk Appetite Statement (DOCX 161.5kb)
  - Risk Assessment Guidelines (DOCX 235.3kb)
  - Risk Assessment Template (DOCX 116.6kb)
  - Risk Matrix (DOCX 220.4kb)
- Sanctions Compliance Procedure RS2068 [Domain]
  - Foreign Arrangements Scheme Notification Checklist (DOCX 360.5kb)
- Security Procedure CG1982 [Domain]
  - Event Management Form (DOCX 174.2kb)
- Senior Recruitment and Appointment Procedure PC2058 [Domain]
  - Position description template - ACDA (DOTX 267.4kb)
  - Position description template - ACDB (DOTX 267.8kb)
  - Position description template - ACDC (DOTX 270.4kb)
  - Position description template - ACDD (DOTX 270.3kb)
  - Position description template - ACDE (DOTX 271.2kb)
  - Position description template - HEW positions (DOTX 263.4kb)
  - Position description template - TAFE teacher (DOTX 269.8kb)
  - Relocation Agreement/Reimbursement of Relocation Expenses (DOCX 178.6kb)
  - Relocation Allowance Guidelines (DOCX 108.9kb)
  - Request for employer nomination (DOCX 251.8kb)
  - Statement of duties - Course Coordinator (DOCX 169.4kb)
  - Statement of duties - Unit Coordinator (DOCX 168.0kb)
- Short Courses Procedure AG2079 [Domain]
  - Short Course Establishment and Variation Form (DOCX 258.9kb)
  - Short Course Outline (Category A - Higher Education) (DOCX 190.3kb)
  - Short Course Outline (Category B - Higher Education) (DOCX 197.9kb)
- Smoke and Vape Free Environment Guideline CG1424 [Domain]
  - Map of Designated Smoking Areas - Gippsland Campus (PDF 375.1kb)
  - Map of Designated Smoking Areas - Mt Helen Campus (PDF 282.3kb)
  - Map of Designated Smoking Areas - SMB Campus (PDF 254.4kb)
- Staff Grievance Procedure PC1089 [Domain]
  - Staff Grievance Lodgement Form (DOCX 87.1kb)
- Student Administration Forms ST1848 [Domain]
  - 2014 - 2016 Service Agreement Government Initiatives Schedule (PDF 112.9kb)
  - Academic Transcript Request Form (PDF 227.8kb)
  - Application for Credit Transfer Form (PDF 263.2kb)
  - Application Form for VET (TAFE) Programs (PDF 319.2kb)
  - HE Course Data Form (PDF 288.7kb)
  - HE Program Data Form (PDF 947.3kb)
  - Higher Education Enrolment Form (PDF 247.0kb)
  - Personal Details amendment Form HE (PDF 342.2kb)
  - Timetable Template (PDF 7.1kb)
  - Variation to School Pricing Memo (PDF 150.8kb)
  - VET (TAFE) Enrolment Variation Form (PDF 836.3kb)
  - VET - Under 18 Parent Guardian Consent Form (PDF 198.5kb)
  - VET Corrections Enrolment Form (PDF 710.7kb)
  - VET Enrolment Form (PDF 1260.1kb)
  - VET Memo - Amendment to course (unit) hours (PDF 129.2kb)
  - VET Memo - Amendment to Finalised Grade (PDF 235.6kb)
  - VET Memo - Amendment to unit grade date (PDF 154.3kb)
  - VET Memo - Amendment to unit start / end dates (PDF 201.0kb)
  - VET Program & Course/Data Form (PDF 62.0kb)
  - VET Proxy Declaration Form (PDF 41.4kb)
  - VET Request for Unique Student Identifier (PDF 945.2kb)
- Student Evaluation of Learning and Teaching Procedure (Higher Education) CG1703 [Domain]
  - Combined Course Request Form (PDF 388.6kb)
  - Course Removal Request Form (PDF 367.7kb)
  - Course Survey Action Plan (PDF 909.7kb)
  - Institute Course Action Summary (PDF 665.1kb)
  - SELT Course and Teacher Survey (DOCX 32.8kb)
- Student Excursions Procedure CG1864 [Domain]
  - Application for Non-Student/Non Staff Member to Attend an Excursion (PDF 228.0kb)
  - Application to Conduct an Excursion (PDF 214.7kb)
  - List of Excursion Participants (PDF 193.9kb)
  - Request to Use Own transport to Excursion Form (DOCX 141.9kb)
  - Student Excursion Health Report and Consent Form for Students Over 18 Years (PDF 238.2kb)
  - Student Excursion Health Report and Consent Form for Students Under 18 Years (PDF 255.1kb)
- Student Misconduct Procedure AG2062 [Domain]
  - 1_Academic Misconduct Notification Letter Template (DOCX 29.8kb)
  - 2_Academic Misconduct Hearing SDC Notification Letter Template (DOCX 23.0kb)
  - 3_Academic Misconduct Hearing Details Confirmation Letter Template (DOCX 31.0kb)
  - 4_Academic Misconduct Penalty Confirmation Letter Template (DOCX 24.8kb)
  - 5_Academic Misconduct Hearing Penalty Upheld Letter Template (DOCX 20.4kb)
  - 6_Academic Misconduct Hearing Penalty Dismissed Letter Template (DOC 36.5kb)
  - 7_Academic Misconduct Hearing SDC Referral Letter Template (DOCX 23.1kb)
  - Academic Integrity Officer - Roles & Responsibilities (PDF 255.6kb)
  - Academic Misconduct Determination Guidelines (PDF 269.3kb)
  - Academic Misconduct Pre-Hearing Appeal Form (DOCX 84.8kb)
  - Academic Misconduct Report Form v1.0 (DOCX 84.6kb)
  - Academic Misconduct Report_Hearing Outcome Form v1.0 (DOCX 86.4kb)
  - Artificial Intelligence Guidelines (DOCX 192.5kb)
- Student Sexual Harm Procedure ST2047 [Domain]
  - Guideline to Responding Appropriately to a Disclosure of Sexual Harm (DOCX 27.6kb)
- Student Survey Procedure ST2014 [Domain]
  - Mandatory elements of a Federation University Australia Survey (DOCX 219.9kb)
  - Survey Proposal Form (Right Click, Save Link As and Open Form in Adobe Reader) (PDF 173.5kb)
- Students and Support for Students Policy ST2073 [Domain]
  - Guidelines - How can academic staff support students (PDF 143.3kb)
- Temporary Appointment, Secondment and Expression of Interest Procedure PC2056 [Domain]
  - Expression of Interest - Application Form (DOCX 231.4kb)
  - Position description template - ACDA (DOTX 267.4kb)
  - Position description template - ACDB (DOTX 267.8kb)
  - Position description template - ACDC (DOTX 270.4kb)
  - Position description template - ACDD (DOTX 270.3kb)
  - Position description template - ACDE (DOTX 271.2kb)
  - Position description template - HEW positions (DOTX 263.4kb)
  - Position description template - TAFE teacher (DOTX 269.8kb)
  - Statement of duties - Course Coordinator (DOCX 169.4kb)
  - Statement of duties - Unit Coordinator (DOCX 168.0kb)
- Third Party Delivery of VET Training and Assessment Procedure AG1900 [Domain]
  - Federation University Third-Party Arrangement Fact Sheet Summary (DOCX 215.7kb)
  - Federation University VET Partnership Checklist (DOCX 216.1kb)
  - HESG Request for Approval Form (XLSX 120.0kb)
  - HESG Subcontractor Declaration Form (DOCX 77.2kb)
- Transfer Between Registered Providers Procedure AG890 [Domain]
  - Application for Cross Provider Enrolment (PDF 227.3kb)
  - Application for Cross-Institutional Study (Outbound) (PDF 225.7kb)
  - Application for Transfer Between Registered Providers (PDF 625.1kb)
  - Application for Transfer Between Registered Providers Appeal (Section 1) (PDF 429.5kb)
  - Application for Transfer Between Registered Providers Appeal (Section 2) (PDF 242.5kb)
  - Application for Transfer Between Registered Teaching Locations (PDF 799.6kb)
- Transfer Between Teaching Locations Procedure AG1472 [Domain]
  - Application for Cross Provider Enrolment (PDF 227.3kb)
  - Application for Cross-Institutional Study (Outbound) (PDF 225.7kb)
  - Application to Transfer between Teaching Locations (PDF 799.6kb)
  - Application to Transfer between Teaching Locations Appeal (Section 1) (PDF 251.2kb)
  - Application to Transfer between Teaching Locations Appeal (Section 2) (PDF 206.6kb)
- University Medal Awards Procedure CG2034 [Domain]
  - University Medal Nomination Form (DOCX 169.5kb)
- Use of Learning and Teaching Technology Procedure OG1955 [Domain]
  - Learning and Teaching Technologies Guidance Note (PDF 214.7kb)
- VET (TAFE) Student Refund Procedure OG1876 [Domain]
  - Refund Application - Domestic Student (PDF 970.1kb)
  - Remission of Debt Application Form (PDF 230.5kb)
- VET Assessment Procedure AG1241 [Domain]
  - 2024 VET Enrolment Form (PDF 1260.1kb)
  - Authorised Delegate Form (PDF 117.9kb)
  - VET Graded Assessment Application Form (DOCX 222.1kb)
  - Victorian Training Guarantee Quality Charter (PDF 329.6kb)
- VET Enrolment Procedure ST1858 [Domain]
  - Authorised Delegate Form (PDF 117.9kb)
  - Dual Sector VET Funding Contract - Initiative Schedule (PDF 232.1kb)
  - VET (TAFE) Enrolment Variation Form (PDF 836.3kb)
  - VET Enrolment Form Government Funded (PDF 1260.1kb)
  - VET Enrolment Form Non Government Funded (PDF 942.8kb)
  - VET Request for Unique Student Identifier (PDF 945.2kb)
- VET Pre-Enrolment Procedure AG1910 [Domain]
  - Authorised Delegate Form (PDF 117.9kb)
  - Pre- Training Review LLN Appendix 1 (PDF 217.5kb)
  - Pre-Training Review Form (PDF 952.4kb)
  - Pre-Training Review LLN Appendix 2 (PDF 148.5kb)
- VET Program Approval and Maintenance Procedure AG1334 [Domain]
  - Impact Statement - Facilities Services (DOCX 79.8kb)
  - Impact Statement - International Education (DOCX 80.7kb)
  - Impact Statement - ITS (DOCX 51.7kb)
  - Impact Statement - Library Services (DOCX 114.9kb)
  - Impact Statement - Student Connect (DOCX 166.9kb)
  - Impact Statement - Student HQ Services (DOCX 82.8kb)
  - Locally Approved Skill Set Form (DOCX 64.8kb)
  - Nationally Approved Skill Set Form (DOCX 64.5kb)
  - Non award Vendor Accredited Program Approval Form (DOCX 196.3kb)
  - Notification of Amendment to Delivery Locations Form (DOCX 231.2kb)
  - Qualification Concept & Business Case (VET) Form (DOCX 990.3kb)
  - Removal from Scope of Registration (VET) Form (DOCX 173.6kb)
  - Removal from Scope of Registration Impact Statements for All Schools & Centres (VET) (DOCX 98.4kb)
  - Request for Enrolment in Transitioning Expired Qualification Form (PDF 114.4kb)
- VET Qualification Delivery Procedure AG1023 [Domain]
  - Request for Enrolment in Transitioning / Expired Qualification Form (PDF 114.4kb)
- VET Recognition of Prior Learning (RPL) and Credit Transfer Assessment Procedure AG1290 [Domain]
  - RPL Vet Brochure 2021 (DOCX 4496.3kb)
- VET Special Consideration Procedure ST1971 [Domain]
  - Discretionary Extension Form (PDF 736.6kb)
  - VET Special Consideration General Application Form (PDF 891.1kb)
  - VET Special Consideration Outcome Letter (PDF 33.6kb)
- VET Teacher Qualifications and Competency Procedure CG1674 [Domain]
  - Direct Supervision Record Sheet (DOCX 355.2kb)
  - Professional Development Application Form VET (DOCX 954.8kb)
  - Trainer Skills Matrix (DOCX 164.1kb)
  - VET Teacher Work Plan (XLSX 1111.9kb)
- VET Work Based Training and Practical Placement Requirements Procedure AG1906 [Domain]
  - Medical Consent Form (PDF 241.6kb)
  - Organisation Placement Agreement (PDF 104.1kb)
  - Overseas Placement Agreement (DOCX 254.3kb)
  - Practical Placements OHS Checklist and Flowchart (PDF 66.5kb)
  - Structured Workplace Learning Arrangement Form (DOCX 141.5kb)
  - Structured Workplace Learning Travel and Accommodation Form (DOCX 145.0kb)
  - VET Host Employer Information (DOCX 40.8kb)
  - VET Student Placement Information (DOCX 41.4kb)
- Vocational Education and Training (VET) Awards Procedure ST1710 [Domain]
  - Application for Replacement Statement of Attainment (TAFE) (PDF 268.4kb)
  - Application for Unsealed Award (PDF 1202.1kb)
  - Federation University Post-Nominals Index (XLSX 19.3kb) (XLSX 19.3kb)
  - VET Schedule of Awards (DOCX 299.1kb)
- Vocational Education and Training Delivered to Secondary Students (VETDSS) Course Development and Delivery Procedure AG1044 [Domain]
  - Student at Risk (PDF 145.8kb)
  - VETDSS Delivery Results Timeline (PDF 178.3kb)
  - VETDSS Evidence of Student Assessment and Attendance Checklist 2 (DOCX 533.7kb)
  - VETDSS Evidence of Student Assessment and Attendance Checklist 3 (DOCX 522.2kb)
  - VETDSS Memorandum of Agreement (PDF 418.8kb)
  - VETDSS Preparation for Delivery Checklist 1 (PDF 293.6kb)
  - VETDSS Program Proposal (PDF 210.8kb)
  - VETDSS Student Attendance Roll (XLSX 108.2kb)
  - VETDSS Trainer Skills Matrix (DOCX 183.9kb)
  - VETDSS Training Facility Checklist (PDF 46.8kb)
- Web Management and Publishing Procedure OG2023 [Domain]
  - Web Publishing Standards (DOCX 50.1kb)
- Work at Height Procedure CG1866 [Domain]
  - Safe Work Method Statement for Contractors (DOCX 180.4kb)
  - Safe Work Method Statement for Staff and Students (DOCX 180.2kb)
  - Work at Height Permit (DOCX 167.6kb)
- Work Related Driving Procedure CG2024 [Domain]
  - HIRAC Report (DOCX 154.0kb)

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